Executive Secretary

Key Responsibilities (Applicable to Both Roles):

• Provide full secretarial and administrative support to the CFO / COO.
• Manage daily schedules, calendars, and appointments.
• Organize and coordinate meetings, including scheduling, reminders, and arrangements.
• Prepare meeting reports / Minutes of Meetings (MOMs) and ensure timely follow-ups.
• Handle email correspondence, drafting replies, and continuous follow-ups.
• Maintain proper file management and documentation (physical and digital).
• Track and follow up on action items and pending approvals.
• Assist in drafting emails, letters, and official communications.
• Ensure confidentiality of financial, operational, and management information.
• Coordinate with internal departments and external stakeholders.
• Support day-to-day administrative activities efficiently.

Role-Specific Expectations:

Secretary to CFO

• Strong exposure to financial coordination and documentation.
• Excellent proficiency in MS Excel (reports, trackers, data follow-ups).
• Coordinate with finance, accounts, auditors, and vendors.
• Handle confidential financial and compliance-related information.

Secretary to COO

• Support operational coordination and execution activities.
• Coordinate with plant, operations, HR, and administration teams.
• Strong follow-up skills on operational tasks and timelines.
• Assist in preparing operational reports and updates.

Required Skills & Competencies:

• Excellent written and verbal communication.
• Strong drafting and grammar skills.
• Proficient in MS Office, especially Excel.
• Strong follow-up and coordination abilities.
• Well-organized, detail-oriented, and proactive.
• Ability to handle multiple priorities independently.

Preferred Qualifications:

• Graduate in any discipline.
• 3–5 years of experience as Secretary / Executive Assistant to senior management.
• Prior experience supporting CXO-level executives is preferred.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person