Executive - Penguin Select

Role Title - Executive – Penguin Select
Department - Penguin Select
Reporting To - Divisional Lead – Penguin Select
Direct Reports - None

OVERALL PURPOSE OF THE ROLE:

Responsible for end-to-end production, vendor, and inventory operations — from securing quotes and overseeing print projects to ensuring accurate orders and timely deliveries. This role bridges coordination across vendors, internal teams, and customers while driving e-commerce listings, costings, and sales support for high-impact titles.

STAKEHOLDERS FOR THE ROLE

INTERNAL : Production & Inventory, Sales, Marketing & Digital and other PRH group companies

EXTERNAL : Amazon, Customers, Vendors

KEY ACCOUNTABILITIES

Production and Vendor Management:

• Coordinate with the production team to arrange quotes, secure file approvals, and follow up on the status and delivery of projects.
• Communicate with printers to manage corrections and ensure file accuracy.
• Manage vendor accounts, including raising Purchase Orders (POs), uploading budgets, and processing vendor payments.
• Oversee the management of print projects for customer-exclusive products, including costings, discounts, and net price calculations.

Inventory and Order Management:

• Verify order collections before titles are released.
• Check and maintain inventory status for new titles in the warehouse.
• Manage reprints for the backlist and oversee overall inventory management.
• Create and circulate monthly order forms.

Interdepartmental and Customer Coordination:

• Handle intercompany Purchase Orders (POs)
• Create and maintain material masters.
• Liaise with sales and marketing teams, providing them with title information and product samples.
• Suggest and explore co-edition opportunities with key customers.

E-commerce and Administrative Tasks:

• Create, check, and edit Amazon listings, including uploading multiple images and managing A+/description content.
• Calculate margins and discounts.
• Prepare and deliver title presentations to sales teams and key customers.

ROLE REQUIREMENTS:

• Relevant working experience of 2 to 4 years.
• Mindset: A go-getter attitude with a proactive and problem-solving approach.
• Organizational Skills: Exceptionally organized and meticulous with a keen eye for detail.
• Communication: Excellent written and verbal communication skills to coordinate effectively with internal teams, vendors, and customers.
• Technical Skills: Proficient in MS Office, with advanced skills in Excel. Experience with Airtable is highly desirable.
• Adaptability: A quick and willing learner who can adapt to new software, processes, and challenges.
• Multitasking: Proven ability to manage multiple projects and tasks simultaneously and prioritize effectively in a fast-paced environment.

Company: Penguin Random House India Private Limited | Job ID: 281992