Executive Assistant To Pro Vice Chancellor

Job Description

Job Title: Executive Assistant to Pro Vice Chancellor Location: Kothrud, Pune Reporting To: Pro Vice Chancellor Age Requirement: 25-30 years Key Highlights: Proficiency in English: Speaking, Reading, and Writing Strong hold into Managing Differetn Social Media (Facebook, LinkedIn, Twitter, Instagram, Youtube) Strong Content Writing Skills Highly Organized and Detail-Oriented Discreet and Professional in Handling Confidential Information Desired Candidate Profile: Strong written and verbal communication skills in English Prior experience in Content Writing and Social Media Handling preffered. Ability to multitask, prioritize, and work in a fast-paced environment Excellent interpersonal and coordination skills. Selection Process: Initial Interview Assignment Evaluation Final Interview Key Responsibilities of the Job: 1. Meeting Coordination & Management Manage and coordinate the Pro VCs calendar, including virtual and in-person meetings. Ensure smooth scheduling, follow-ups, and preparedness for all engagements. Prepare agendas, briefing notes, and necessary documentation prior to meetings. 2. Executive Support Provide on-ground and real-time assistance during meetings and events. Handle reminders, pre-briefs, and ensure timely task execution. Maintain strict confidentiality and handle sensitive matters with professionalism. 3. Documentation & Reporting Prepare accurate Minutes of Meetings (MoMs) with actionable follow-ups. Circulate MoMs and track progress on key decisions. Maintain well-structured documentation of records and strategic files. 4. Communication & Stakeholder Coordination Act as a liaison between the Pro VC and internal/external stakeholders. Draft and manage professional communication on behalf of the Pro VC. Coordinate and support execution of institutional directives and projects. 5. Strategic Planning & Research Support Assist in aligning tasks and projects with the strategic vision of the Pro VC. Conduct background research and data analysis for informed decision-making. Track key deliverables and flag critical issues proactively.