Executive Assistant To Managing Director

Job Title: Executive Assistant

Location: Hyderabad

work mode: work from office

Main Duties:

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate leadership meetings, prepare agendas, and record minutes.
• Screen and manage emails, calls, and correspondence on behalf of the executive.
• Arrange domestic and international travel, accommodation, and itineraries.
• Prepare presentations, reports, dashboards, and executive communications.
• Follow up on action items and ensure timely completion of assigned tasks.
• Maintain confidential records and handle sensitive information with discretion.
• Act as a liaison between the executive and internal/external stakeholders .

Other Duties:

• Support company events, leadership offsites, and business reviews.
• Coordinate onboarding activities for leadership hires and visitors.
• Assist with expense management and invoice processing.
• Support special projects and strategic initiatives as assigned.
• Maintain filing systems, documentation, and records management.
• Provide administrative support to senior leadership teams when required.

Qualifications, Experience and Competencies (skills):

• Bachelor's Degree in Business Administration, Management, Commerce, or a related discipline.
• 8-10 years of experience as an Executive Assistant, Personal Assistant, Senior Administrative Assistant, or similar role supporting senior leadership.

Competencies (Skills)

• Excellent interpersonal and communication skills.
• Strong organizational and planning abilities.
• High level of professionalism and confidentiality.
• Proactive and solution-oriented mindset.
• Strong attention to detail.
• Ability to manage multiple priorities under tight deadlines.
• Adaptability and flexibility in a dynamic work environment.
• Strong stakeholder management and relationship-building skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong working knowledge of Microsoft Teams and collaboration tools.
• Calendar and travel management systems.
• Report preparation and presentation development.
• Document management and record-keeping.
• Expense tracking and administrative coordination.
• Strong written business communication skills.