Executive Assistant

About Purple Tuch

About the Role:

Key Responsibilities:

• Manage the Founders calendar, meetings, correspondence, and daily priorities to ensure effective time management and smooth operations.
• Conduct brief morning and/or evening team check-ins to review daily tasks, monitor progress, and track completed deliverables.
• Maintain task trackers and follow up on pending assignments, deadlines, submissions, and deliverables to ensure timely completion.
• Coordinate across departments to communicate priorities, clarify responsibilities, and facilitate effective task delegation.
• Act as a bridge between employees, clients, and management, ensuring clear communication, alignment of expectations, and smooth coordination across all stakeholders.
• Monitor team progress, identify bottlenecks or delays, and proactively escalate concerns requiring the Founder’s attention.
• Act as a key point of contact for clients and business partners, managing communication, scheduling meetings, and ensuring timely follow-ups.
• Represent the Founder in client communications and discussions whenever required, ensuring professional interaction and continuity in business relationships.
• Assist in presenting and pitching proposals, project estimates, quotations, and business presentations to prospective and existing clients.
• Coordinate with internal teams to gather project requirements, scope details, costing inputs, and timelines to facilitate the preparation and presentation of client proposals and estimates.
• Prepare regular updates for the Founder on ongoing projects, task status, client communications, pending decisions, and operational priorities.
• Facilitate communication between the Founder and the team by ensuring instructions, feedback, and expectations are clearly communicated and appropriately actioned.
• Support business operations and continuously improve coordination, accountability, communication, and workflow efficiency.

Requirements:

• Graduating in Business Administration, Management, Communications, or a related field is a must.
• Prior experience in executive assistance, business operations, project coordination, or a similar role is preferred.
• Excellent verbal and written communication skills.
• Strong organisational, follow-up, delegation, and time-management skills.
• Ability to coordinate with multiple departments and manage competing priorities.
• Proficiency in Google Workspace, MS Office, task trackers, and scheduling tools.
• High levels of professionalism, discretion, initiative, and accountability.
• A well-groomed, polished, and presentable personality is mandatory, given the company's engagement with the apparel, fashion, retail, and branding industries.
• Ability to interact confidently with senior management, clients, and external business partners.