Executive Assistant

Position - Executive Assistant to the CEO

Department

Reporting To

Experience

• Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external Stakeholders on all matters pertaining to the Office of the CEO.
• The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven Software Company.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• Executive & Calendar Management

  : Manage the CEOs calendar, meetings, priorities, appointments, and business commitments; proactively resolve scheduling conflicts and ensure meeting readiness.

• Meeting & Follow-up Management

  : Coordinate leadership meetings, prepare agendas and materials, track decisions and action items, and ensure timely follow-up and closure.

• Stakeholder Management

  : Act as the key interface between the CEO and senior leadership, employees, customers, partners, and other stakeholders while maintaining professionalism and confidentiality.

• Business & Management Support

  : Support business reviews, strategic discussions, management reporting, presentations, research, and special initiatives led by the CEOs office.

• Travel & Event Coordination

  : Manage domestic and international travel, itineraries, meetings, conferences, and other business engagements for the CEO.

• Communication & Documentation

  : Draft and coordinate executive communications, meeting summaries, presentations, reports, and other documentation.

• Confidentiality & Information Management

  : Handle sensitive business and executive information with discretion and ensure secure maintenance of records.

• CEO Office Coordination

  : Coordinate with key functions, track critical priorities and commitments, highlight important deadlines, and drive assigned actions to closure.

• Masters degree in business administration
• Strong work tenure: 4 to 8 years of experience supporting C-Level Executives, preferably in a Software industry
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management team, external partners and CSR initiatives
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decisionmaking capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Strong analytical and data interpretation skills, with experience in preparing MIS, dashboards, analytics, and management summaries.
• Ability to analyse data, identify key trends and insights, and present concise summaries to support management decision-making.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

• Executive Presence | Communication | Organization | Stakeholder Management | Confidentiality | Business Acumen | Planning & Prioritization | Problem Solving | Attention to Detail | Agility | Professionalism

• Effective management of the CEO's calendar and priorities.
• Timely preparation for critical meetings and engagements.
• Strong follow-through and closure of action items.
• Quality and timeliness of executive communication and reports.
• Effective coordination with internal and external stakeholders.
• High level of confidentiality and professionalism.
• Ability to proactively identify and address upcoming requirements.
• Evidence of analytical and data interpretation skills, through MIS, dashboards, analytics, and management summaries.
• Evidence of identified key trends and insights, and concise summaries to support management decision-making.