Executive Assistant

Greetings !

Executive Assistant

If this role suits your profile, then do apply with your updated resume.

Role:

Location

Reporting to

Focus

Timings

About the role

We have an exciting role of Specialist to support to perform HR operations processes and executive support activities. You will act as a central coordination point for administrative and logistical requirements, ensuring timely communication and smooth execution of day-to-day activities.

• Manage end-to-end business

  travel arrangements

  for the team, including flights, hotels, ground transportation and cab bookings, ensuring timely and cost-effective coordination.

• Own calendar and diary management

  for senior leadership, including the Creative President, two Executive Creative Directors (ECDs) and Deputy CSO, ensuring effective scheduling and prioritization of meetings.
• Coordinate

  expense management

  activities for the CSD, including expense submission, documentation, tracking and follow-up for timely processing.
• Provide

  comprehensive meeting and event coordination

  support for key client and business meetings, including meeting-room bookings, catering arrangements and coordination with internal and external service providers.

• Liaise with the Building Events Team

  and relevant internal stakeholders to coordinate event logistics, facilities and on-site requirements.
• Manage visitor access and meeting logistics, including visitor passes, reception coordination and other access requirements for internal and external attendees.
• Coordinate printing, meeting materials and other administrative requirements to ensure seamless execution of leadership and client meetings.
• Act as a central coordination point for administrative and logistical requirements, ensuring timely communication and smooth execution of day-to-day activities.
• Proactively anticipate leadership and team requirements, resolve administrative issues and ensure high-quality executive support experience.

Must-Have Qualifications & Experience:

• Over 5 years of overall experience in travel & expense management, and administration
• Superior communication skills (verbal and written)
• Possess a strong sense of what quality resume/work history looks like and understand the many complex requirements of multiple roles across all disciplines
• Proficiency with multiple sources
• Time Management - Ability to multi-task and prioritize

Desirable Skills & Attributes

• Travel bookings for team: cabs, flights, hotels
• Expense management & administration

Best Regards,

Mappy Global