883 Executive Assistant Jobs - Page 8

Executive Assistant to work directly with founder/CEO in a high-impact high-visibility role position is crucial to company success as you'll be working closely with our key decision-maker for the entire workday attending meetings managing priorities Required Candidate profile 3-6 years of experience Exceptional organizational and prioritization skills Strong communication and interpersonal abilities Fluency in English language

Organisation- A well reputed Automotive Manufacturer having Global supply chain operation Why Join Us? Opportunity to work closely with senior leadership and influence key business decisions Exposure to a dynamic, fast-paced, and global supply chain environment A challenging role with a mix of strategic, operational, and administrative responsibilities. EDUCATION QUALIFICATIONS: Engineer & MBA in Supply Chain, or a related field from NITIE/SPJain/Narsee Monjee or similar level institute . Prior experience supporting C-suite executives in a global organization. Exposure to supply chain transformation and digitalization initiatives. Knowledge of financial planning, budgeting, and business performance tracking The Executive Assistant / Business Manager will serve as a strategic partner to the Chief Supply Chain Officer (CSCO), providing high-level executive support, managing key business initiatives, and ensuring seamless coordination across the global supply chain function. This role requires a highly organized, proactive, and business-savvy professional who can handle a fast-paced environment, manage multiple stakeholders, and drive strategic priorities. Executive Support & Stakeholder Management: Act as the primary point of contact between the CSCO and internal/external stakeholders Manage and prioritize the CSCO calendar, meetings, and travel arrangements. Prepare agendas, briefing documents, and minutes for key meetings, ensuring follow-ups on action items. Handle confidential and sensitive information with discretion. Business & Strategic Support: Assist the CSCO in driving the supply chain strategy by providing data analysis, insights, and progress tracking. Support in preparing reports, presentations and key business reviews for executive leadership, board meetings and external engagements. Coordinate and track major supply chain projects and initiatives, ensuring timely execution and alignment with strategic objectives. Identify and resolve bottlenecks by liaising with cross-functional teams. Operational Excellence & Process Improvement: Streamline internal processes to enhance efficiency and effectiveness within the supply chain leadership team. Drive governance and cadence for leadership team meetings, town halls, and key business discussions. Support budget planning, tracking, and resource allocation for the supply chain function. Communication & Change Management: Act as a liaison between the CSCO and the broader supply chain organization, ensuring clear and consistent communication. Assist in crafting internal and external communications, including speeches, newsletters, and strategic updates. Support change management initiatives by aligning stakeholders and driving engagement. Special Projects & Ad Hoc initiatives: Lead and execute special projects as assigned by the CSCO, including industry benchmarking, market research, and competitive analysis. Work closely with HR and Finance on key talent and financial planning initiatives. Represent the CSCO in meetings and decision-making forums when required.

We are looking for a motivated and resourceful Executive Assistant to provide comprehensive administrative support to our Managing Director. The role involves managing daily schedules, coordinating travel arrangements, preparing presentations, organizing meetings, and ensuring effective communication across teams. You will handle confidential and sensitive information with utmost discretion while acting as a trusted partner to the executives. Key responsibilities include drafting correspondence, maintaining organized records, monitoring deadlines, and improving office efficiency. Success in this role requires exceptional time management, attention to detail, and the ability to multitask in a fast-paced environment. This is an excellent opportunity to work closely with management and contribute to the overall success of the organization. Calendar and schedule management, Communication and interpersonal skills, Document preparation and reporting & Travelling (Domestic & International).

Role Overview : Were looking for an exceptionally sharp, proactive, and reliable Executive Assistant to support the Country Head. This role is far more than calendar management; youll be her right hand enabling faster decisions, smooth execution, and strategic prioritization. Key Responsibilities : 1. Executive Support - Managing calendar Handle travel (domestic/international), accommodations, visa processes, etc. Prepare agendas, take minutes of the meetings, and follow up on action items 2.Track high-priority projects, ensuring deadlines and deliverables are met 3.Draft high-quality emails, presentations, and briefs 4.Coordinate across leadership, HR, finance, engineering, and product teams

Manage meeting calendars, including scheduling and coordinating appointments, meetings, and events. Organize and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries. Screen and prioritize incoming correspondence, phone calls, and emails, responding to inquiries or directing them to the appropriate parties. Assist with personal tasks, such as running errands, managing personal appointments, and coordinating family events. Maintain strict confidentiality and discretion when handling sensitive information and personal matters. Liaise with internal and external stakeholders, including colleagues, clients, and vendors. Support ad hoc tasks and special projects as required.

Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

Role & responsibilities : Shift Time: o EST: 8:00 AM to 5:00 PM o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. • Client Management • Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Preferred candidate profile

Location: Office at Neelankarai, ECR Reporting To: Managing Director Position Overview: We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support. Key Responsibilities: 1. Office Responsibilities (Professional Support): Manage MDs calendar, schedule appointments, meetings, and conference calls. Handle all travel arrangements including flights, visas, accommodations, and itineraries. Screen and prioritize emails, calls, and other communications on behalf of the MD. Prepare reports, presentations, meeting minutes, and other documents as required. Maintain confidentiality of sensitive business and personal information. Coordinate internal and external meetings, ensuring all logistics are managed. Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD. Support in organizing corporate events, offsites, and board meetings when needed. Maintain and organize filing systems for both personal and office-related documents. 2. Household & Personal Management Responsibilities: Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence. Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc. Manage household inventories, purchases, and ensure timely procurement of groceries and essentials. Handle personal errands and administrative tasks for the MD and family members. Manage family members' medical appointments, hospital visits, and health check-up schedules. Liaise with service providers for home maintenance, repairs, and other utilities. Arrange and coordinate personal and family travel plans. Ensure vehicles are well-maintained and drivers schedules are efficiently managed. Keep track of all household bills, payments, and petty cash. Requirements: Any Bachelor's degree 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership. Experience in managing household operations and domestic staff is highly desirable. Strong organizational and multitasking skills. Excellent communication skills (written and verbal). High level of integrity, discretion, and professionalism. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Ability to handle pressure and maintain confidentiality. Flexible with working hours and willing to be available as per MD’s schedule. Valid driving two wheeler license

Location: Office at Neelankarai, ECR Reporting To: Managing Director Position Overview: We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support. Key Responsibilities: 1. Office Responsibilities (Professional Support): Manage MDs calendar, schedule appointments, meetings, and conference calls. Handle all travel arrangements including flights, visas, accommodations, and itineraries. Screen and prioritize emails, calls, and other communications on behalf of the MD. Prepare reports, presentations, meeting minutes, and other documents as required. Maintain confidentiality of sensitive business and personal information. Coordinate internal and external meetings, ensuring all logistics are managed. Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD. Support in organizing corporate events, offsites, and board meetings when needed. Maintain and organize filing systems for both personal and office-related documents. 2. Household & Personal Management Responsibilities: Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence. Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc. Manage household inventories, purchases, and ensure timely procurement of groceries and essentials. Handle personal errands and administrative tasks for the MD and family members. Manage family members' medical appointments, hospital visits, and health check-up schedules. Liaise with service providers for home maintenance, repairs, and other utilities. Arrange and coordinate personal and family travel plans. Ensure vehicles are well-maintained and drivers schedules are efficiently managed. Keep track of all household bills, payments, and petty cash. Requirements: Any Bachelor's degree 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership. Experience in managing household operations and domestic staff is highly desirable. Strong organizational and multitasking skills. Excellent communication skills (written and verbal). High level of integrity, discretion, and professionalism. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Ability to handle pressure and maintain confidentiality. Flexible with working hours and willing to be available as per MDs schedule. Valid driving two wheeler license

Designation: Executive Assistant to the Chief Executive Officer Salary: Open-Not a constraint Experience: 1 to 3 Years with good command of MS Office Qualifications: MBA, BBA, BMS, B.COM A Role Summary: - The role entails assisting the CEO in strategic and routine matters in key operational areas of the business such as manufacturing, sales, commercial, Legal, Compliance, Government Affairs, and Human Resources. - Act as the eyes and ears of the CEO for connecting with stakeholders, organizations, employees. Monitoring and updating on projects, collating, validating critical business information for management consumption, ensuring meetings, data and documentation is done on time and carried out effectively. B Attributes : - The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs. - Person must interact seamlessly and with a professional demeanour with a broad range of professionals and individuals including Senior Management Team, Board of Directors, and leadership team reporting to the CEO. C Key Accountabilities : - Work directly with the CEO to support all aspects of his daily work routine. - Maintain the CEO's calendar, including scheduling meetings, appointments, scheduling engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. - Serve as a liaison between the CEO, staff and the public. This includes receiving and screening the CEO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. - Assist the CEO in the development of presentations and white papers for internal and external audiences. - Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. - Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up - Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. - Sort and triage mail; maintain e-mail and other address directories. - Compose and prepare letters relating to routine correspondence for the CEO's signature. - Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. - Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. - Prepare, reconcile, and submit expense reports. - Maintain paper and electronic filing systems. - Maintain confidential and sensitive information. - Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. - Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material ready. - Act as a trusted and reliable partner who not only meets the deadlines but also understands and prioritises efficiently to meet the statutory / legal deadlines very critical for the business. - To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. - The Executive Assistant provides administrative and operational support to the Chief Executive Officer (CEO D Additional Tasks Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Managing emails, appointments, travel booking, Preparing drafts, checking emails , Preparing agenda, Answering queries of Stakeholders, Handling telephone calls, Maintaining and filing important and confidential files. Assisting Director day to day

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree.

Manage and draft Minutes of Meetings (MoM) Maintain and organize the MDs calendar Arrange travel and handle flight bookings Schedule and coordinate meetings Oversee administrative tasks Handle Confidential Documents Travel for Official purpose Required Candidate profile Excellent communication skills Prior experience as a Personal Assistant to senior management Immediate joiners preferred Only Female candidate is preferable

Role & responsibilities As the Executive Assistant, youll be the right hand to the VP ensuring smooth day-to-day operations, managing schedules, communications, and assisting in cross-functional coordination. This is an excellent opportunity for someone with 1–3 years of experience to grow in a high-impact role within a purpose-driven company. Key Responsibilities: Administrative Support Manage the VP calendar, schedule meetings, and handle travel arrangements. Prioritize and respond to emails and messages on behalf of the VP. Help prepare meeting agendas, take notes, and follow up on action items. Project Coordination Assist in tracking ongoing projects and deadlines across teams. Support the preparation of presentations, reports, and documents. Internal & External Communication Act as a point of contact between the VP and internal/external stakeholders. Draft professional emails, communications, and updates as needed. Meeting & Event Support Organize team meetings, virtual events, and off-sites. Manage logistics for board meetings, webinars, and investor calls.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

Position Summary: The Executive Assistant is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. Key Responsibilities: 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.