324 Executive Assistant Jobs - Page 7

Managing daily schedules & recording minutes from meetings. Assisting in preparing reports, presentations & coordinating for meetings. Co-ordinate & ensure regular follow-up with top management & dept heads to ensure that business objectives are met. Required Candidate profile Freshers can also apply Excellent communication and written skills Fluency in English communication Any Graduate

Executive Assistant Required in Steel Co. Dhulagarh location Any Graduate with good communication & basic computer knowledge 3-5 years experience required in EA/PA profile Need to Assist company MD, travel book, monitoring team targets salary 35000

A self-motivated individual with a track record of providing proactive executive support, juggling multiple deliverables with competing deadlines. The position will serve as the single point of contact for all administrative support.

Role & responsibilities To work as executive assistant to the CEO. Assist in the preparation of agendas and capture salient points, decisions, action items and status in meetings such as Board meetings, Project Meetings Uphold a strict level of confidentiality Schedule meetings and appointments and manage travel itineraries Prepare internal and external corporate documents for team members and industry partners Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Support the CEO to manage information exchange and ensure effective communication occurs across key stakeholder groups Coordinate special projects such as feasibility studies when required Skills Required: Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management Advanced Microsoft Office skills. Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills

The EA will be reporting directly to the Directors, ensuring their tasks are performed in due time. In turn, the EA will be responsible for delegated tasks to ensure that the companys goals and objectives are accomplished. The job would majorly entail coordinating with different departments, staying in touch with key accounts on behalf of the Directors, and anything and everything that comes up in their daily working. This role will not be limited to calendar management and travel bookings; on the contrary, travel bookings and calendar management will only be a very small part of this job. Objective Ease the life of the Directors. Responsibilities: Provide expedited administrative and office support to coordinate between different departments – both internally and externally. Maintaining professionalism and strict confidentiality with all information learnt while working with the directors. The most important responsibility is to ensure the fulfillment of Director's daily responsibilities. Assisting them in daily tasks, which may be managerial or analytical in nature. Internal/External coordination. Coordinate complex scheduling and calendar management Assisting the Directors for seamless working during meetings, conferences and exhibitions. Candidate requirements: Prior Experience of at least 8 years in administration, co-ordination or execution related work Excellent communication skills (English) – both written and oral Strong time-management and analytical skills with an ability to organize and coordinate multiple concurrent projects Detail oriented, extremely energetic and passionate about meeting timelines Flexible team player, willing to adapt to changes and everyday challenges. Prior research experience is a plus

Admin cum Facility Assistant to support the smooth functioning of our organization. The ideal candidate will handle a variety of administrative tasks, manage office operations, and ensure efficient internal and external communication. Required Candidate profile Oversee and manage daily administrative operations of the office. Handle scheduling, appointments, and calendar management for senior staff. Coordinate internal meetings and external appointments

We're Hiring: Administrative Coordinator / Executive Assistant Location: [ Noida / Hyderabad / Bangalore ] Experience: 2 - 4 years Were looking for a proactive and detail-oriented Admin Coordinator / EA Key Responsibilities: Manage calendars, seating plans, onboarding/offboarding, and equipment logistics Organize and support Teams events and meetings Collaborate across teams for consistent admin support Ensure compliance with internal admin policies Anticipate needs and provide timely follow-through Requirements: 2–4 years in an admin or EA role Strong communication & calendar management skills Experience managing Microsoft Teams events Highly organized and adaptable Apply now to join a dynamic, fast-paced team! Share your cv at "vaishnavi.s@twsol.com"

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Job Title: Business Executive Assistant Location: Chembur (Mumbai) Department: Executive Officer Type: [Full-Time - Work from Home] Experience - 0-4 Years (freshers will also be considered) Salary - 15-20k Office Time - 10-6 PM Work Mode - WFH opportunity..sometimes will ask to come to the office but very rarely. The majorly candidate has to do work from home. A laptop will be provided. should be well in english & hindi communication Job Summary: We are seeking a highly organized, proactive, and detail-oriented Business Executive Assistant to support our executive leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, assist with communications, and act as a liaison both internally and externally. This role requires excellent management skills, the ability to anticipate needs, and the judgment to make sound decisions quickly. Key Responsibilities: Manage and maintain the executive's calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Draft, review, and manage communications on behalf of the executive. Conduct research and prepare reports, presentations, and correspondence. Handle confidential information with a high level of discretion and professionalism. Organize and maintain filing systems, electronic Assist with special projects, reports, and events planning. Prioritize and manage multiple tasks, ensuring deadlines are met. Anticipate the executive's needs and proactively bring together appropriate people and resources. Coordinating with clients sending introductory mail Arranging product samples and keeping a track of the courier. Attending seminar and trade exhibition as and when required Mumbai out of station Sending bulk messaging through software important announcements or greetings. Required Skills and Qualifications :- Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Exceptional organizational, communication, and management skills. Proficient in Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and other business software. Strong attention to detail and problem-solving skills. Ability to work independently and under pressure. Discretion and confidentiality are essential. Bachelors degree preferred (Business Administration, Communications, or related field).

Job Title: Technical Assistant Job Description The positions has overall responsibility for planning & preparations of projects & various analysis. To support & lead specific cross functional activities & assigned projects. Montor & follow up the execution of tasks with all functions as & when required. Job Responsibilities Responsibilities of this position include, but are not limited to, the following. 1. Acts as a central point of contact, ensuring clear and efficient communication between the Director and other departments, stakeholders, and external partners. 2. Organizing and prioritizing the Director's calendar to ensure important meetings and deadlines are met, which helps maintain operational flow 3. Coordinating and preparing for meetings, taking minutes, and following up on action items to ensure that meetings are productive and that decisions are implemented effectively 4. Assist in the coordination of technical projects 5. Prepare and maintain reports related to technical data & project documentation 6. Conduct research to support technical projects 7. Provide administrative support as & when required 8. Preparing presentations and project updates 9. Reviewing project costs and forecasts. 10. Maintaining and organizing confidential files and records 11. To maintain critical information and Data Analysis 12. To Co-Ordinate Organizational effectiveness and process improvement initiatives for reducing lead time for project execution. 13. To plan and prepare agenda/ minutes for various meetings in context to Directors office. 14. To organize and manage regular management meetings. Ensure participation in Meetings preparation and presentation for the same. 15. To prepare and manage plans for budgets and tracking of the expenses for Directors Office. 16. To collect data for various reports, compilation of data in pre & post meetings and distribution of same at appropriate levels. Background & Skills The ideal candidate possesses these skills. • Bachelors degree with Fluent English • A total of 5 years of work experience in Operations & Finance background. Candidates who are on career break with higher experience can also be considered. • Proven experience as a Technical Assistant or similar role • Understanding of technical aspects related to IT systems and software • Proficiency in MS Office and database software • Excellent organizational and multitasking skills • Ability to communicate effectively with both technical and non-technical staff • Strong problem-solving skills ADDITIONAL INFORMATION: • Analytical and Diagnostic Thinking • Attention to detail • Drive for results • Change and adaptability • Interpersonal skill • Strategic agility • Presentation skill

Job Description *Utilize appropriate logs and/or tracking software for all administrative support work *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle *Perform work in administrative support, including, but not limited to, senior executives calendar Management and scheduling meetings in different time zones, Travel planning and arrangements, prepare expense management reports on behalf of executives in accordance with the firm policy, managing end-to-end global senior leadership visits across Asia, booking meeting rooms, conference and seminar halls, event planning and miscellaneous administrative support *Use established procedures, standards and formats to complete administrative requests to client satisfaction *Communicate with team members, lead, supervisor or client on job or deadline concerns *Meet contracted deadlines for service delivery to our clients *Troubleshoot basic software or hardware problems Help to foster a proactive environment of continuous service enhancement and relationship building with the client Perform quality assurance on work of others, as requested Adhere to Williams Lea policies, in addition to client policies Use equipment and supplies in a cost-efficient manner Additional Job Description Job qualifications High school diploma or equivalent Minimum (3) years of administrative support experience preferably in a legal, banking or large corporate environment Skilled in the use MS Office software (Outlook, Word, Excel, PowerPoint); strong keyboarding and typing skills with excellent communication skills Familiar with other software programs for providing administrative support Strong attention to detail; able to work on multiple projects simultaneously Must have good organizational skills Must be able to meet deadlines and complete all projects in a timely manner Ability to handle sensitive and/or confidential documents and information Able to exercise good judgment to make decisions that conform to business needs and policy Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to maintain professional composure when working with immediate deadlines Ability to work both independently and collaboratively as part of a team Ability to work in a fast paced environment Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude Proven customer service skills are required in order to create, maintain and enhance customer relationships

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Manage executive calendars schedule meetings, appointments, and travel arrangements Coordinate internal and external meetings, conferences, and events Act as the point of contact between executives, clients, and internal teams Prepare meeting agendas, take minutes, and follow up on action items Support with expense reports, timesheets, and invoice tracking Manage and organize emails, reports, and documentation Coordinate with HR department and all other department Set up conference calls and video conferences, reserve appropriate conference rooms Maintain and organize key documents, reports, and records for easy access and retrieval. Assist in the preparation of presentations and business reports .Role & responsibilities

- Assist in Day to Day HR and Business Operations - Manage Client POC , Co-Ordination and Follow up - Candidates from HR / Recruitment industry Preferred - Call / whatsapp 8389837143 Required Candidate profile - Female Candidates with Modern outlook - 2-5 Years of Relevant Experience - Excellent Communication Skills in English Call / whatsapp 8389837143

We are looking for a smart, presentable, and proactive Executive Assistant / Front Office Manager to manage front desk operations and provide executive-level support. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Role & responsibilities Manage front office operations and maintain a professional environment Handle calls, emails, and visitor management Maintain appointment schedules and calendar management for senior executives Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 25 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable

The Executive Assistant to the Deputy CEO will provide high-level administrative support, ensuring smooth and efficient operations. This role requires exceptional organizational, communication, and multitasking skills to manage schedules, meetings Required Candidate profile Bachelor's degree in Business Administration or related field preferred. 2–6 years of proven experience as an executive assistant or similar role. Must have knowledge in Power BI.

Job Title: Executive Assistant (EA) Location: Ludhiana, India (On-site) Employment Type: Full-time Job Summary: We are seeking a highly organized, discreet and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will handle a mix of strategic, analytical, and administrative tasks across research, financial tracking, communications, and personal coordination. Confidentiality and attention to detail are critical. Key Responsibilities: 1. Financial Research & Data Coordination - Monitor and maintain key financial research dashboards and performance trackers. - Ensure timely updates and flag critical insights from internal/external sources. - Coordinate periodic reviews with business teams to align on priorities. - Assist in optimizing team workflows through technology integration. 2. Financial & Operational Reporting - Prepare monthly performance reports for business segments. - Track and analyse key financial metrics (margins, holdings, income streams). - Maintain organized records for compliance and auditing purposes. 3. Property & Logistics Oversight - Manage documentation and deadlines for real estate assets. 4. Communications & Branding Support - Assist in personal and professional branding initiatives (social media, PR). - Liaise with internal/external teams to coordinate opportunities. - Analyse engagement metrics and suggest improvements. 5. Executive & Administrative Support - Manage expense tracking, travel, and calendar coordination. - Oversee confidential documentation and payments. - Handle ad-hoc personal tasks with professionalism. Skills & Qualifications : Experience : 2-3+ years supporting senior executives (finance/trading/research backgrounds preferred). Analytical : Strong Excel/data skills; ability to interpret reports. Tech-Savvy : Comfortable with dashboards, AI tools, and social media. Adaptability : Thrives in a dynamic, fast-paced environment. Timing : Willing to start early in the day8am IST Why Join? - High-impact role with exposure to global business operations. - Opportunity to work closely with leadership on strategic initiatives. - Collaborative and growth-oriented environment. we encourage you to apply at pratima.suyal@mastertrust.co.in or call me at 9870557180

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Manage office of Senior Official with schedules, communication, presentation preparation, analysis of reports etc. Additionally manage faciltiy services to ensure smooth daily site office operations and facility upkeep Role will require travelling Required Candidate profile Graduate female with excellent English communication skills (verbal and written), presentable, with around 8 yrs exp in a similar role in hospital. Proficiency in MS Office is essential.

We are hiring for Executive Assistant in Bahadurgarh Key Responsibilities: Manage the Directors calendar, meetings, and travel logistics Coordinate internal meetings, vendor calls, and factory visits Handle end-to-end travel bookings and prepare detailed itineraries Screen emails/calls, draft responses, and manage follow-ups Liaise with internal teams, clients, and vendors professionally Prepare presentations, reports, and meeting documents Record meeting minutes and track action items Support project coordination and maintain confidential records Assist with personal appointments or tasks as needed Prior experience suppor ng a CXO, MD, Promoter, or startup founder preferred Excellent verbal and wri en communica on in English and Hindi Proficient with MS Office (PowerPoint, Excel, Word) and modern tools (Google Workspace, Zoom, WhatsApp Web, Calendar tools) Strong sense of responsibility, loyalty Highly organized, proactive, and able to work independently Calm under pressure, respectful, and polished in behavior Comfortable working in a fast-paced, founder-led organization Residing in or near Bahadurgarh or willing to relocate/commute

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up

EA to MD, male/female, 5-10yrs exp, Excellent English communication - verbal & written, good computer skills, Graduate/MBA/PG, Salary ; 7-8lpa, Role; Must have good exposure of managing Office of Director & sr. management, good personality

ROLES & RESPONSIBILITIES: The position will report to the President of a Strategic Business Division and work closely with the buiness team and cross-functional teams. Candidate must be detail-oriented and task-focused, with good communication skills to balance firmness and flexibility for enhancing internal teamwork. Exhibit logical and analytical thinking. The ability to efficiently and effectively assess, prioritize, plan, and execute will be essential to a candidate's success in this position. Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant CRM software. Proficient at converting data into visually comprehensible presentations. Should have experience reporting to senior leadership (VP level and above), preferably from an IT background. Candidate should have good exposure to P&L/Profitability Analysis, including Net Margin, Gross Margin, Revenue Management, Sales Analysis, Dashboarding, etc. Should be self-initiated, a quick learner, and smart enough to handle and prioritize work. Able to work with the Business team and functional teams to monitor assigned targets and track progress. Experience in a similar role, particularly supporting a CEO, Managing Director, or other senior stakeholders. MANDATORY SPECIFICATION : Prior Business Analysis, P&L, and MIS experience. Excellent time management, organizational, and follow-up skills. Broad exposure to Business Operations. Excellent managerial, organizational, and verbal/written communication skills. Analytical resource who can plan, organize, execute, and report ideas and results. Ability to motivate others to meet deadlines and priorities. Conceptual thinking ability. Good interpersonal skills and high attention to detail. Experience in a progressive, fast-paced, and commercially oriented organization. Ability to work autonomously and without direction. Experience dealing with sensitive issues and confidential matters.

Multinational client is hiring for multiple Virtual Assistants / Personal Assistants at their Bangalore office . Interested candidates available for interview can share profile to connecthr@top-notch.co.in. (Email/whatsapp) Shortlisted candidates will be asked to meet personally Position: Virtual Assistant / Personal Assistant Location: Bangalore/ Mumbai /Chennai Work Mode-Initially Hybrid Later Remote Experience: 3-10years (Virtual Assistant / Admin Support roles) Communication: Excellent English (verbal & written) is mandatory Executive -3-years of VA is good for this junior role SrEx - Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA 3. AM -Skills - all above and with leadership skills Experience as VA - 7-10 years with atleast 3-4 years as Team leader. Responsibilities: Calendar & email management Scheduling meetings and calls Admin tasks and coordination Report preparation and follow-ups Supporting clients or executives virtually

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors