883 Executive Assistant Jobs - Page 6

The roles Key Objective is: To effectively plan and execute Structural Repair Work at sites according to defined SOPs, manage client communication, and ensure timely handover, delivering quality within budget. Lead and motivate teams to achieve targets. Key Duties / Responsibilities: Strategic: Forecast, anticipate, and convey material requirements quarterly in advance, sending the same to the Purchase Department 10 days before the start of the quarter. Ensure quick and logical decision-making for the smooth and timely completion of projects. Implementation: Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals. Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed. Standardize labor rates and engage labor contractors at approved rates. Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity. Identify loss-making items and obtain approval for extra or Substituted items. Review tender clauses, discuss with management, and implement them on-site. Revise material and labor budgets as required, but no later than the middle of the project, with management approval. Ensure on-site quality through strict quality control measures. For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill. Managerial Receive daily reports from Project In-Charge colleagues and send MIS reports to management. Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount. Check and pass labor contractor bills., including on-site test checks for 25% of the bill value. Direct Project In-Charge to cComplete projects on time. Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses. Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM. Coordinate with the Purchase Department to ensure timely material receipt. Liaise with the Accounts Department, clients, and consultants. Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise. Verify the Fixed Asset Report from Project In-Charge and ensure maintenance of assets, ensuring they are in working condition. Other Task: Attend daily conference calls.and various in house & Client & Consultants meeting. Handle multitasking duties as needed. Attitudinal Skills: Passion Responsible Decisive and deal-oriented Winning attitude with a ,Never Say Die; spirit Problem-solving skills Proactive.

Graduate Good English must MS Word, Excel & PowerPoint Age below 40 years Assisting Director in Day to Day Office work Scheduling Appointment & Meetings General Office Administration Letter Correspondence 4 to 6 years experience as a Personal Assistant to Director Candidates staying between Bandra to Borivali will be considered & can Walk In for Interview Place of work : Andheri West - Link Road Salary : Rs.25000 to 30000 per month Walk In Interview Details : Come along with 2 Copies of Your Bio Data Address : 402, 4th Floor, Centre Square, Opp. Bharat Petrol Pump, S.V. Road, Near Station, Andheri (West), Mumbai - 58. Tel no. : 022 40144716 / 26283616 Interview Time : 10:30 am to 4:30 pm Monday to Saturday 100% Free Service to Candidates

Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence. Maintain the highest level of confidentiality and adherence to policies and procedures. Manage diaries by scheduling, prioritizing and managing appointments, travel arrangements and papers for meetings. Managing correspondence, track incoming and outgoing correspondence and ensure replies and produced within the required timeframe. Maintain effective communication and working relationships with key partners and stakeholders at an operational level, the organizations senior management team and key internal and external stakeholders Attend specific meetings and take notes, draft minutes and action recommendations as required. Provide support to other members of the Directorates as necessary. Candidate profile preferably 3-5 years experience in with an export house of repute.

The organisation you will be joining is a corporate reporting, ESG, stakeholder communications consultancy that provides integrated services across corporate reporting, sustainability, ESG communication, employee engagement, and brand communication. They work with a diverse client base, including large established corporations and emerging ones, to help shape their strategy, content, and visual expression in reports to shareholders, investors, and stakeholders. As the Chief of Staff & Executive Assistant, you will have a crucial role in supporting the CEO in strategic decision-making and ensuring the smooth functioning of the organization. This hybrid position combines the strategic oversight and project management responsibilities of a Chief of Staff with the high-level administrative support duties of an Executive Assistant. Your responsibilities will include driving key initiatives, coordinating cross-departmental efforts, managing the CEO's schedule, and serving as a liaison between senior leadership and external stakeholders. Your key responsibilities will involve providing strategic support to the CEO, assisting in high-level decision-making to align with company goals, leading and managing key strategic initiatives to ensure timely execution and alignment with organizational objectives, acting as the main point of contact between the CEO and internal/external stakeholders to facilitate smooth communication and collaboration, managing the CEO's calendar, arranging meetings, coordinating travel, and organizing materials for presentations and meetings, as well as handling communications on behalf of the CEO, including drafting correspondence, preparing reports, and facilitating follow-up actions. To excel in this role, you should have proven experience in leadership roles focusing on project management, operations, or administrative support. Experience as an executive assistant or in a similar high-level administrative role is highly preferred. Being digitally savvy and exposed to social media and tech tools is essential. Knowledge of travel arrangements, including airline ticketing, hotel bookings, visa procedures, documentation, and restaurant recommendations, will be valuable. You must have the ability to manage confidential information with discretion and strategic insight. Strong communication and interpersonal skills are vital for this position. You should possess excellent people skills, be quick-thinking, street-smart, and persuasive, with exceptional verbal and written English communication skills. Your ability to contribute thoughts and ideas to business discussions will be essential. Organizational and time management skills are crucial requirements for this role. You should be detail-oriented, thorough, organized, and meticulous. Understanding the CEO's working style and being willing to work hard, especially during busy periods, is important. A can-do, make-it-happen attitude, ability to multitask, and remain focused are key attributes for success. In terms of personal attributes, you should be proactive, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. An insatiable urge for learning, exposure, and understanding is crucial. You should be well-informed, sharp, and willing to learn how a successful consultancy is run. Exceptionally high ethical standards and the ability to maintain confidentiality of information and exchanges at all times are non-negotiable. A great sense of humor will also be appreciated. In return, you will have the opportunity to work in an entrepreneurial, multi-disciplinary consultancy for top-notch clients, contributing to business-critical communication. The unique service proposition ensures interesting, mature work with long-term impact. You will be part of an organization that has shaped change and led through intelligence and insight, with a growing portfolio of international clients. The environment is empowered, flexible, and fun, rewarding initiative and valuing ambition. Significant learning and career progression opportunities await you.,

Manage recruitment process. Issue Offer Letters, Appointment Letters and HR-related documents. Handle salary processing, attendance and leave management. Prior experience as an HR or Executive Assistant preferred. Required Candidate profile Manage calendars, appointments, travel arrangements, meetings and correspondence. Strong communication and interpersonal skills. Coordination between management, employees and external stakeholders.

She shall be working as an executive assistant to Sr Professionals for a large size Multinational Automobile Company. Required Candidate profile Interested candidates please call on 9560965500

Manage the CRO’s calendar, travel, and day-to-day operations liaison between the CRO and revenue-generating teams Support planning and execution of revenue-related meetings 3+ years of exp as an Executive Assistant Shift : 5pm to 1 am (US Shift)

Graduate / PG having 3 years plus relevant experience. Presentable, good communication skills, computer literate, calendar management, travel arrangement and coordination

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management,Communication & Correspondence. Required Candidate profile DO NOT CONTACT RECRUITERS DIRECTLY ,APPLY ON NAUKRI AND RECRUITERS WILL GET BACK TO YOU