324 Executive Assistant Jobs - Page 4

We have job opening of Executive Assistant to Chairman for a Trading Company dealing in Building Material & Home Decor in Sector 82 Mohali The candidate must have good exposure of Secretarial Functions. Required Candidate profile Candidate should be Graduate with good communication skills with 5+ years experience on the similar profile. Salary is negotiable. If interested, please reply and send your CV.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Managing schedules Liaison between the Director and Internal Team Handling emails information Drafting replies Minutes of meeting Travel arrangements General administrative support Required Candidate profile Office 6 days a week Gender Female candidate and Married preferred

The incumbent will have the following responsibilities. 1) To collect data from various teams and collate it in an organized way so as to facilitate decision making by the MD. 2) Communicate on behalf of the MD with various stakeholders within and outside the organization. 3) Act as a sounding board to the top management and provide insightful feedback to the MD based on own analysis and discussions with the rest of the senior management. 4) Conduct various strategic analyses from time to time to assess the strategic positioning of the company. 5) Undertake various strategic projects from time to time to effect the organizational changes desired by the MD

Key Responsibilities: Manage executive calendars, appointments, and travel arrangements (domestic and international) Prepare and edit correspondence, reports, presentations, and other documents Handle confidential information with the utmost discretion Coordinate meetings, including preparing agendas, logistics, and minutes Liaise with clients, stakeholders, and internal departments on behalf of executives Track and follow up on projects, action items, and deadlines Manage expenses and prepare reports Provide personal assistance as needed Requirements: Bachelors degree preferred 5–12 years of experience supporting senior executives, ideally in finance, banking, or professional services Age preferred – above 40 Exceptional communication and organizational skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work under pressure, multitask, and prioritize effectively High level of integrity and professionalism Discretion and sound judgment in handling sensitive information

Looking for a premier business school graduate to join as an executive assistant to the MD. The incumbent will have the following responsibilities. 1) To collect data from various teams and collate it in an organized way so as to facilitate decision making by the MD. 2) Communicate on behalf of the MD with various stakeholders within and outside the organization. 3) Act as a sounding board to the top management and provide insightful feedback to the MD based on own analysis and discussions with the rest of the senior management. 4) Conduct various strategic analyses from time to time to assess the strategic positioning of the company. 5) Undertake various strategic projects from time to time to effect the organizational changes desired by the MD.

Responsibilities: Serve as the primary point of contact for internal and external stakeholders, providing one-on-one executive support. Manage administrative tasks, including calendar management, meeting scheduling, correspondence, and prioritization of emails. Act as a bridge for seamless communication between the partners office and internal departments, fostering credibility, trust, and strong relationships with senior management. Provide administrative assistance in executing assignments, initiatives, and projects on behalf of the partner’s office. Conduct research and analysis as directed, preparing detailed reports when required. Assist in tracking departmental work plans, ensuring follow-ups and timely completion of action items from meetings. Support the implementation of organizational projects and programs, handling multiple priorities effectively under tight deadlines. Manage competing priorities efficiently, demonstrating a proactive approach and ensuring successful project completion. Candidate Profile: Experience: 3-5 years of executive support experience in a fast-paced environment. Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Ability to design and edit presentations and materials. Strong problem-solving and technical troubleshooting skills. Soft Skills: Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. High level of professionalism when interacting with senior executives and diverse teams. Ability to make informed decisions regarding task prioritization and time management. Work Ethic & Confidentiality: Ability to manage multiple tasks independently with minimal supervision. Quick adaptability to urgent requests and deadline-driven tasks. Strong integrity and discretion when handling confidential information. Collaborative mindset with the ability to work effectively in cross-functional teams and diverse environments.

responsible for daily team works being done making sure sales reports are done by MIS team Process steps followup overview of MIS on routine work overview of PC (Process Coordninator) work to check all reports are done on time by other check for the gaps inform manaagement if there is any potential break down in the system inform Management for anyone taking short cuts on their work.

responsible for daily team works being done making sure sales reports are done by MIS team Process steps followup overview of MIS on routine work overview of PC (Process Coordninator) work to check all reports are done on time by other check for the gaps inform manaagement if there is any potential break down in the system inform Management for anyone taking short cuts on their work.

Role & responsibilities Providing high-level administrative support to Director. Managing complex calendars and scheduling appointments. Arranging travel itineraries and accommodations. Preparing and editing correspondence, reports, and presentations. Organizing and coordinating meetings and events. Handling confidential information with discretion. Maintaining efficient filing and record management systems. Qualifications: Proven experience as an Executive Assistant or similar role with the Qualification of MBA, BBA. B.COM. If you are a proactive and detail-oriented professional looking for a challenging role, we encourage you to apply! Preferred candidate profile The Candidate who did MBA, BBA. B.COM. with the same role experience is prefered.

Looking for a smart, bold, and open-minded female PA to assist the Director in calls, emails, meetings, travel, and business development. Must be presentable, fluent in English, cooperative, and comfortable as both assistant and companion. Required Candidate profile Fluent in English; confident in handling clients and executives. Proficient in MS Office (Excel, PowerPoint, Word). Comfortable in both formal and semi-formal settings. Trustworthy and flexible.

Opportunity with Global MNC for EA Virtual Assistant for UK Support Interested candidates available for interview can share profile to connecthr@top-notch.co.in. (Email/whatsapp) Shortlisted candidates will be asked to meet personally Position: Virtual Assistant / Personal Assistant Location: Bangalore- CV Raman Nagar Work Mode-Initially Hybrid Later Remote Experience: 3-10years (Virtual Assistant / Admin Support roles) Communication: Excellent English (verbal & written) is mandatory Executive -3-years of VA is good for this junior role SrEx - Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA Responsibilities: Calendar & email management Scheduling meetings and calls Admin tasks and coordination Report preparation and follow-ups Supporting clients or executives virtually

Manage executive calendars, schedules, appointments, and meetings.Prepare and edit correspondence, reports, presentations, and other documents.Coordinate internal meetings, client appointments, and travel arrangements. Required Candidate profile Exceptional verbal & written communication.Highly proficient in MS Office, Google Workspace, and Calendar management tools, Scanning.Able to summarize the document/proposal/report.

Job Description Hiring!!! Designation - Executive Assistant (only Female candidates can apply) Responsibilities Management of Email on Behalf of Director Contract Drafting, Understanding and negotiation Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Prepare weekly, monthly or quarterly reports Oversee the performance of other staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Must reply promptly & availability to coordinate 24*7 hrs. Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars, Google sheets, Google work space etc. ) Excellent verbal and written communications skills Discretion and confidentiality Candidates prefer from nearby location only.

The Role As an Executive Assistant, you'll be responsible for: Efficiently managing complex calendars for the assigned executive, including scheduling internal and external meetings, appointments, and conferences across multiple time zones. You'll anticipate scheduling conflicts and proactively propose solutions, prioritizing commitments effectively. Preparing and distributing pre-meeting materials and agendas, ensuring executives are well-prepared for all engagements. Making travel arrangements, both domestic and international, for senior staff, including booking flights, cars, and hotels. You'll also process visa applications when necessary. Planning and coordinating events, on or off-site, with both internal and external participants. This includes coordinating with guest speakers, catering, venue booking, and other event-specific needs. Managing expense reporting in line with company Travel and Entertainment policy. Creating and editing presentations and other communications. Researching complex issues on behalf of the executive. Managing ad-hoc administrative programs for the department and utilizing spreadsheets or databases to monitor departmental information and generate reports. Supporting the onboarding of new team members. Serving as an administrative liaison with others within and outside the company. Potentially monitoring and coordinating the work of other employees or temporaries. All About You and What You Need to Bring Minimum of 5-7 years of progressive experience as an Executive Assistant, preferably supporting senior-level executives in a fast-paced, complex corporate environment. Proven ability to manage multiple priorities, strong attention to detail, and a high degree of accuracy. Outstanding written and verbal communication skills, with the ability to interact professionally and articulately with all levels of staff and external contacts. Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with various collaboration tools (e.g., Microsoft Teams, Zoom, SharePoint), and expense reporting systems. A true people person who fosters positive relationships and collaborates effectively with internal teams and external partners. Demonstrates a collaborative spirit, actively contributes to team goals, and supports colleagues to achieve shared success. Demonstrated ability to handle sensitive information with the utmost discretion and maintain strict confidentiality. A self-starter who anticipates needs, identifies potential issues, and proposes solutions without constant supervision.

Job Overview We are looking for a young and energetic professional to support our management team with day-to-day administrative and operational tasks. This is a great opportunity to grow in a corporate environment and learn from experienced professionals. Roles & Responsibilities Support top management in daily tasks and coordination Manage calendars, meetings, and schedules Attend meetings and take clear notes (minutes of meetings) Prepare reports, documents, and presentations Draft and respond to emails professionally Maintain and organize files and records Coordinate with teams for follow-ups and updates Skills Required Good communication (spoken & written English) MS Excel basic data handling & formatting MS Word – document creation MS PowerPoint – presentation preparation Email drafting skills Record and file maintenance Who Can Apply Graduates with 1–2 years of experience in admin or operations roles Freshers with excellent communication and computer skills may also apply Must be professional, organized, and eager to learn Why Join Us Work closely with senior leadership Learn real-time operations in a corporate setup Friendly and growth-focused work environment Apply Now if you're ready to build your career in a growing company with global operations.

Job Title: Executive Assistant to CEO Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Position: Executive Secretary Location: Chennai Roles & Responsibilities: Administrative Support: Manage and organize calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents, as assigned Screen calls, enquiries and requests and deal with them appropriately. Facilitate communication with other stakeholders, including customers, Senior Management and Board members. Office Management Oversee and ensure necessary upkeep of office. Implement and maintain office procedures and systems for effective recordkeeping and document management. Team Management Ensure and foster a collaborative and positive work environment. Events Coordination Coordinate for executing special projects and events, including meetings and conferences for Confidentiality and Compliance Handle sensitive and confidential information with discretion and professionalism. Ensure compliance with organizational policies, procedures, and relevant regulations. Educational Qualification Bachelors degree with 15+ years of experience - excellent communication and ability to work with CXO level stakeholders.

Position Summary: The Executive Assistant is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Past experience & ability to support multiple stakeholders Calendar Management, Travel management (Domestic and International) knowledge of Excel/ PPT Excellent English Communication Skills Required Candidate profile Work from Office - 5 days work week No gap without proper justification Preference for Female candidates Immediate Joiners / serving preferred Hyderabad, Bangalore, Mumbai, Delhi NCR exp preferred

Roles and Responsibilities Manage director's schedule, including appointments, meetings, and travel arrangements. Coordinate with internal teams to ensure seamless execution of projects and initiatives. Prepare presentations, reports, and other materials as required by the director. Handle correspondence on behalf of the director and maintain confidentiality when necessary. Provide administrative support to ensure efficient day-to-day operations.

He/she shall provide administrative support to MD. Their responsibilities include: Scheduling: Managing calendars, making appointments, and prioritizing matters Communication: Handling email and phone calls, writing and editing emails, and drafting memos Travel: Making travel arrangements, including booking accommodations, transportation, and meals Meetings: Organizing meetings, sending reminders, and taking notes Events: Planning events, such as workshops or conferences Reports: Preparing reports, presentations, and expense reports Projects: Assisting with project management and strategic planning Other duties: Monitoring the high-value projects and sales pipelines and following up with the respective R&D, Sales people on the progress and updating the MD. Candidate Profile Strong organizational and multitasking abilities. Exceptional written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). MBA/B.tech Food technology

Hiring Executive virtual assistant for UK/ Australia/ US clients Location -Bangalore Job Description - Shortlist candidates for the recruitment drive on 24/25/26 June at Bangalore Post a proper screening of their credentials & English communication Executive - 6-8 LPA where 8-lakhs is for the most deserving executive. 3-years of VA is good for this junior role SrEx - 8-10 LPA. Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA AM - I need only 01 more. So, we can look at this requirement as last option. But f there's a very good candidate who deserves this, let me know. Skills - all above and with leadership skills Experience as VA - 7-10 years with atleast 3-4 years as Team leader. . Location Bangalore. PA-Requirements: Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 4-6 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc) Interested!!!Please share your cv at - NeetiJ@selectsourceintl.com Regards Neeti

Responsibilities: Manage and maintain the Directors calendar, including scheduling internal and external meetings, appointments, and travel. Prepare high-quality documents, presentations, reports, and correspondence on behalf of the Director. Screen emails, calls, and inquiries, responding on behalf of the Director where appropriate. Coordinate logistics for meetings, including agenda preparation, minutes, and follow-up actions. Liaise with internal teams and external stakeholders to ensure timely communication and task completion. Assist in project tracking, departmental planning, and performance reporting. Handle confidential information with integrity and discretion. Support in the preparation and coordination of board or leadership meetings as needed. Manage expense reporting, invoice processing, and budgeting tasks related to the Director’s office. Take initiative to improve administrative processes and support efficiency in the Director’s workflow. Qualifications & Skills: Proven experience as an Executive Assistant or similar role supporting senior leadership. Exceptional organizational and time-management skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Teams, Google Workspace). Strong attention to detail and ability to prioritize in a fast-paced environment. Ability to handle confidential information with discretion. Professional demeanour, with the ability to interact effectively with stakeholders at all levels. Role & responsibilities Preferred candidate profile

About Tropical We have posted an average YoY growth of 300% since inception. We like to think big and do bigger. Solar Projects are not just another product solution we sell. We exist to enable Solar Projects to be built and to perform. Tropical is not just a business for us, it is our successfully profitable socially impactful tool for climate change threat avoidance. Duration / Location Full Time / Ahmedabad Work Hours Reporting Time: 9.15am, Hours: 9:30 am to 6.30 pm, Monday to Saturday Position Executive Assistant to Managing Director Primary Role Organizing and managing the CEO's professional and personal schedules, including prioritizing appointments, coordinating with clients, and aligning with executive meetings. Project and Task Management: Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation,email and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Take minutes during meetings and monitor on deliverables Follow up and check status of the project on behalf of the co-founder Prepare budget recommendations. Skills Organizational Skills Calendar and Schedule Management Communication Skills Project Coordination: Employee Profile we are looking for People who go looking for challenges People who want to live outside of their comfort zone People who want to constantly improve Qualification Bachelor of Business Administration (BBA) Master of Business Administration (MBA)