883 Executive Assistant Jobs - Page 4

Role & responsibilities Job Summary: We are seeking a dynamic and organized professional to join our team as an Executive Assistant cum Receptionist. This dual-role position requires excellent multitasking skills, professionalism, and the ability to support senior leadership while also managing front desk responsibilities Key Responsibilities: Executive Assistant Duties: Manage calendars, schedule meetings, and coordinate travel and logistics for senior management. Draft, review, and manage correspondence, reports, and presentations. Act as a point of contact between executives and internal/external stakeholders. Maintain confidentiality of sensitive information. Prepare meeting agendas, take minutes, and follow up on action points. Assist in project coordination and other administrative tasks as required. Receptionist Duties: Greet and welcome visitors in a professional and friendly manner. Manage incoming calls, emails, and correspondence, and route them appropriately. Maintain the reception area, ensuring it is tidy and presentable. Handle courier, mail, and deliveries. Assist with office supplies management and vendor coordination. Support general office administration and day-to-day operations. Requirements: Bachelors degree in Business Administration/Commerce/Arts or related field preferred. 36 years of experience as an Executive Assistant, Receptionist, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational, multitasking, and time-management abilities. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Professional demeanour and customer-service orientation. Ability to handle confidential information with integrity. Key Skills: Interpersonal and communication skills Attention to detail Problem-solving ability Professionalism and discretion Flexibility to manage multiple priorities Preferred candidate profile Should be comfortable working 6 days a week.

Position: ST Admin (EA Executive Assistance) (CE25SF RM 3540) Job Description: We seek a highly organized and detail-oriented Administrative Assistant to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion. Essential Responsibilities Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies. Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion. Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation. Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup. Assist with planning and executing corporate events, from vendor coordination to venue management. Prepare, format, and manage various documents, including reports, presentations, and communications. Maintain filing systems and ensure accurate records management. Prepare and process invoices and support vendor setup and coordination. Support broader team initiatives, programs, and continuous improvement efforts. Qualifications / Requirements Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools. Strong organizational and multitasking skills with an ability to prioritize effectively. Excellent verbal and written communication skills. High level of discretion and confidentiality. Adaptable and responsive to changing work priorities and environments. Keeping attention to detail and a commitment to accuracy in all tasks Experience 2 5 years of experience in administrative roles, with proven experience supporting senior-level executives. Job Category: Others Job Type: Full Time Job Location: Bangalore Experience: 2 - 5 Years Notice period: 0-15 days

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Hiring: Secretary Location: Lower Parel Qualification: Graduate Timing: 09:30 AM 05:30 PM Working Days: Mon – Fri Salary: Best in Industry Key Responsibilities: Email handling & record management Travel bookings & arrangements for Directors Coordination with factories & HO Attendance & report preparation Invoice tracking & payment follow-up Costing, PO preparation & cost-saving reports Drafting letters, dictation & documentation Sample, GRN, COA & stock statement tracking Marketing approvals & complaint coordination Send CV: talent@talismanstaffing.com Call: 8828121067

Job Title: Executive Assistant to the CEO Location: Nariman Point, Mumbai Company: Valorem Advisors (www.valoremadvisors.com) Reports To: Chief Executive Officer (CEO) Job Type: Full-Time About the Company: Valorem Advisors is a leading investor relations firm, specializing in bridging the gap between publicly listed companies and the investment community. Our mission is to help clients enhance shareholder value through transparent communication, strategic advisory, and targeted investor outreach. With a reputation for excellence and integrity, we serve clients across industries and geographies. Position Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative and strategic support to our Chief Executive Officer (CEO) . This role is instrumental in helping the CEO manage internal and external priorities, maintain efficiency, and maximize productivity in a fast-paced, high-stakes environment. The ideal candidate will have strong communication skills, a discreet and professional demeanor, and a background supporting C-level executivespreferably in finance, investor relations, or corporate advisory sectors. Key Responsibilities: Administrative & Executive Support Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel. Prepare agendas, take minutes, and follow up on action items from executive meetings. Coordinate complex domestic and international travel, accommodations, and itineraries. Handle confidential correspondence and documents with discretion. Communication & Stakeholder Coordination Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders. Draft, edit, and proofread executive communications, reports, investor memos, and presentations. Screen and prioritize emails, calls, and other forms of communication. Travel & Logistics: Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting. Ensure seamless end-to-end travel experience aligned with the CEO’s preferences. Strategic & Project Support Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning. Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO’s priorities are met. Coordinate investor-related events, roadshows, and client onboarding. Office & Operational Management (if applicable) Oversee select operational tasks and vendor coordination related to office management or team logistics. Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities. Qualifications: Required: Bachelor’s degree in Business Administration, Communications, Finance, or related field. 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication skills. High level of professionalism and discretion. Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).

Executive Assistant We are looking for a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our SVP and Global CIO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and can manage competing priorities with discretion, confidentiality, and efficiency. Roles & Responsibilities for this Executive Assistant This role will be reporting to SVP and Global CIO Managing the CEOs workflow and priorities by managing his schedule, email, filing systems and anticipates next steps and issues. Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and domestic and international travel. Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Proactively identifies ways to improve efficiency and efficacy in the leadership team operations and office systems. Supports the CEO by performing personal tasks such as meeting contractors at United States residence, managing purchases and deliveries, making payments on behalf of the CEO. Assists CEO with projects as needed. Requirements for this Executive Assistant Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Proficiency in English Exemplary planning and time management skills Up to date with advancements in office gadgets and applications Ability to multitask and prioritize daily workload. High level verbal and written communications skills Discretion and confidentiality Excellent oral and written communication skills. Process oriented: Demonstrable commitment to following processes, documentation etc. Fairly computer savvy, proficient at using the Internet, and demonstrable technical aptitude / inclination. Experience ranges from 3 7 Years.

Experience - 3-6 years minimum Compensation - 8-10 lacs per annum Location - Worli Gender - Only female Role Description We are looking for a dynamic and articulate Executive Assistant to support our leadership team , a fast-growing investment management firm located in Worli, Mumbai. This is not a typical EA role we are seeking someone who can grow into a client-facing capacity, handling distributors and gradually taking on aspects of investor relations. The Executive Administrative Assistant will be primarily responsible for administrative support to the CEO and occasionally, for 2 other senior partners. Key Responsibilities Provide high-level administrative support to the CEO and on occasion, 2 other senior partners, Manage calendar, meetings, and travel management Serve as a first point of contact for clients, investors, and distributors with professionalism and discretion Draft correspondence, presentations, and reports with precision and polish Assist in coordinating investor meetings, events, and communications Liaise with internal teams and external stakeholders to ensure seamless execution of priorities Take on responsibilities in distributor coordination and investor relations over time which will involve managing external vendors, distributors and handling initial client communication. Candidates from client facing service industries like advertising, law, financial services will be preferred. What Were Looking For 3–6 years of experience in a client-facing support or coordination role – ideally from industries such as advertising, law, consulting, or financial services Strong interpersonal skills – polished, professional, and confident when interacting with clients and senior stakeholders Excellent communication – both written and verbal, with attention to detail and clarity Highly organized, proactive, and able to handle multiple priorities in a fast-paced environment A genuine interest in the investment/finance space, with a willingness to grow into an expanded role over time Why Join Us Opportunity to go beyond a traditional EA role and build exposure in investor relations and client engagement Be part of a collaborative and entrepreneurial team in a growing investment management firm A role that combines structure, responsibility, and growth – perfect for someone ambitious and articulate who wants to build a long-term career in finance If you are presentable, proactive, and eager to work at the intersection of administration and client relations, we’d love to hear from you. Phone Etiquette and Communication skills Excellent organizational and time management skills Proficiency in MS Office Suite and office management software Ability to handle sensitive information with confidentiality Professional demeanor and strong interpersonal skills Share resume on - charvi.a@ipsgroup.co.in

Dear Candidates We are looking at a Secretary to CHRO role on Third Party Contract, Teamlease roles at Larsen and Toubro, Corporate Office. Department : Human Resources Reports To : Chief Human Resources Officer (CHRO) Location : [Powai] Larsen & Toubro Ltd, commonly known as L&T, is an Indian multinational conglomerate company, with business interests in engineering, construction, manufacturing, technology, information technology and financial services, headquartered in Mumbai. The company is counted among world's top five construction companies. The L&T Group comprises of 93 subsidiaries, 5 associate companies, 27 joint ventures and 35 jointly held operations, operating across basic and heavy engineering, construction, realty, manufacturing of capital goods, information technology, and financial services. Specialties Aerospace, Infrastructure, Shipbuilding, Construction, Defense, Finance, Forging, Hydrocarbon, Information Technology & Engineering Services, Construction Equipment, Railways, Boilers, Process Plant, Turbines, Power, Renewable Energy, Manufacturing, and Green Hydrogen. Job Purpose To provide high-level administrative support to the Chief Human Resources Officer (CHRO), ensuring efficient operation of the HR office by handling sensitive information, managing schedules, coordinating communication, and supporting key initiatives. Key Responsibilities Executive Support Manage and maintain the CHROs calendar, scheduling meetings, appointments, and travel arrangements. Prepare and organize briefing materials for meetings, presentations, and reports. Screen calls, emails, and correspondence directed to the CHRO and respond or delegate as appropriate. Draft, proofread, and format internal and external communications. Office Coordination Act as a liaison between the CHRO and other departments, senior executives, and external stakeholders. Organize and coordinate internal meetings, HR leadership offsites, and external engagements. Track and follow up on key deliverables, deadlines, and action items. Documentation & Reporting Maintain HR records and confidential files. Assist in preparing reports, dashboards, and presentations using MS Office or Google Workspace. Support HR policy communication, compliance documentation, and record-keeping. Provide logistical support for HR-led events, trainings, and workshops. Qualifications and Skills Bachelor's degree in business administration, Human Resources, or related field (preferred). Minimum [6-12] years of experience as an executive assistant or secretary, preferably supporting senior leadership. Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent tools. High degree of discretion and confidentiality. Ability to work independently and handle multiple priorities in a fast-paced environment. Preferred Attributes Previous experience supporting a CHRO or senior HR executive. Knowledge of HR terminology, systems Proactive mindset with strong interpersonal skills.

Key Responsibilities : Manage Founders schedule, set priorities, and ensure all tasks are completed on time. Coordinate meetings, travel arrangements, and handle communications. Assist with organizing and prioritizing tasks to ensure the Founder focuses on high-impact activities. Act as a liaison between the Founder and internal/external stakeholders. Qualifications : Strong organizational and multitasking skills. Excellent communication and time-management abilities. Proactive and detail-oriented, with a knack for problem-solving.

As an Executive Assistant to the Director in a manufacturing company based in Meerut, you will play a crucial role in providing executive support and managing various tasks to ensure the smooth functioning of the Director's office. With 7-12 years of experience in a leadership role, you will be responsible for handling a wide range of responsibilities and engaging with internal and external stakeholders. Your discretion, communication skills, and organizational abilities will be key in this role. Your primary responsibilities will include managing the Director's complex calendar, scheduling meetings, and coordinating travel arrangements. You will also be tasked with preparing briefing materials, agendas, and presentations for meetings, ensuring that all tasks are completed in a timely manner. Additionally, you will oversee key projects and initiatives on behalf of the Director, managing workflows, and deadlines effectively. As a mentor to junior administrative staff and executive assistants, you will lead by example and provide guidance to ensure the team's success. Your role as a liaison between the Director and stakeholders will require you to draft and review correspondence, reports, and presentations. You will also coordinate with other departments to facilitate smooth operations and ensure effective communication across the organization. Event and travel coordination will be a crucial aspect of your role, where you will be responsible for arranging complex travel itineraries and ensuring all logistics are in place. Your proficiency in MS Office Suite, Google Workspace, and other software will be essential in handling various tasks efficiently. To excel in this role, you must possess exceptional organizational and time-management skills, along with strong written and verbal communication abilities. Discretion and confidentiality are paramount, and your problem-solving skills will be put to the test in a fast-paced environment. Your strategic thinking, adaptability, and emotional intelligence will be key assets in fulfilling the Director's needs and managing tasks effectively. Furthermore, you will be expected to maintain good relationships with existing clients, acting as a CRM to uphold the company's reputation and foster positive connections. Leadership and team management skills will also be integral to your success in this role. If you are a proactive, resourceful individual with a passion for supporting senior executives and driving operational excellence, we encourage you to apply for this position. Please email your updated resume with your current salary details to jobs@glansolutions.com or contact us at 8802749743. Visit our website at www.glansolutions.com for more information about our company and culture.,

• Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations. • Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.

Pay: Up to 25,000.00 per month Job description: Job Title: Executive Assistant (Secretary to CMD & Directors) Location: Preferred candidates residing between Borivali to Goregaon, Mumbai Job Location: Kandivali West (Corporate Office). Working Hours 9:30am To 6:30pm (Monday to Saturday) Key Responsibilities: Provide highlevel administrative support to CMD and Directors. Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements. manage correspondence, emails, reports, and presentations. Coordinate and follow up on tasks delegated by the CMD/Directors, ensuring timely completion. Prepare meeting agendas, minutes, and action points. Maintain organized documentation and filing systems. Use MS Office, Google Sheets, Google Docs, and Google Forms efficiently for data management and reporting. Handle sensitive information with discretion and maintain confidentiality at all times. Liaise with internal teams and external stakeholders on behalf of the Directors. Requirements: Proven experience as an Executive Assistant, Secretary, or in a similar administrative role. Excellent written and verbal English communication skills. Strong knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Forms, Docs). Ability to multitask, prioritize effectively, and follow up on delegated assignments. High level of professionalism, integrity, and reliability. Residing preferably between Borivali to Goregaon for ease of commute. Job Type: Full-time

Looking for EA to Director (Female Only) with 4 to 20 years of relevant expereince for Gems & Jewellery Manufacturing Company, Sitapura, Jaipur. - Salary: 40 to 55K- In hand - Email: jobs@rjcube.com

Key Responsibilities: Manage calendar, appointments, and travel arrangements Organize meetings, prepare agendas, and take minutes Handle correspondence and maintain records Liaise with internal teams and external stakeholders Support preparation of presentations and reports Requirements: Excellent communication and organizational skills Proficiency in MS Office and calendar management tools

Assisting Director for Day to day Operation like travel arrangement,ticket booking,office correspondence,schedule meetings,letter Drafting,Executing order personal assistance,social media,ppt/googlesheet,Coordination& follow-up on behalf of director Required Candidate profile Engineering Degree/Dip preferably with management background 2+ years of experience in assistant ,open to relocate Good communication & verbal skills with Expertise in MS office(MIS) & latest tool.

As a Strategy and Operations Associate at our Global Client Operation Center (GCOC), you will be a key player in supporting the Senior Director by driving strategic initiatives, coordinating cross-functional projects, and ensuring seamless communication across departments. Your role will involve a mix of administrative and strategic tasks, including preparing reports, analyzing data, and providing insights to guide high-level decision-making. You will act as the primary liaison between departments, facilitating project alignment, managing dependencies, and keeping senior leadership informed of progress. Additionally, you will take ownership of ad-hoc and strategic projects, from research and planning to execution, identifying opportunities that align with GCOC's strategic priorities. Your responsibilities will include: - Supporting in Strategic Planning: Gathering and analyzing data to support strategic initiatives, preparing reports, presentations, and research insights, and providing day-to-day administrative support to the Senior Director of GCOC. - Project Coordination and Cross-Functional Collaboration: Acting as a point of contact between departments, coordinating communication, ensuring alignment on project deliverables, and serving as the primary liaison between departments to report progress to senior leadership. - Execution of Ad-Hoc and Strategic Projects: Taking ownership of special projects and ad-hoc assignments, conducting research, performing data analysis, and summarizing insights for decision-making. Working with the Senior Director to identify project opportunities that align with strategic priorities. This position is based in Gurugram and the shift timing is from 1:30 PM IST to 10:30 PM IST. Qualifications: - 5+ years of experience in Project Management/Program Management, Chief of Staff roles, or Executive Assistant positions to senior leadership, preferably in Consulting. - Flexible to work in EMEA time zone. - Experience in working in a fast-paced international environment, with experience in Adtech considered a plus. - Strong skills in Strategic Thinking & Analysis, Project Management, Cross-Functional Communication, and excellent written and verbal communication. - Ability to influence without authority, act as a bridge between departments, and support senior leaders with high attention to detail, organizational skills, and a proactive approach. - Comfortable with ambiguity, ability to prioritize, and manage multiple responsibilities effectively. At Criteo, we are a global commerce media company enabling marketers and media owners to deliver richer consumer experiences and drive better commerce outcomes through our industry-leading Commerce Media Platform. We value a caring culture and are committed to providing employees with benefits that support their wellbeing, growth, and learning opportunities. If you believe you can bring value to the role, even if your experience differs slightly from the requirements listed, we encourage you to apply and be part of our team. Please note that compensation and benefits may vary depending on the country and nature of employment. We carefully consider various job-related factors when determining compensation to ensure fairness and recognition of individual contributions.,

Our client a reputed 85 year old Manufacturing at Malad, Mumbai needs Post : Personal Assistant to MD Gender : Male / Female Location : Malad, Mumbai Qualification : Graduate Experience : Min 2 years working with Sr. Management Level Salary : S alary upto 8 LPA with all benefit s Saturdays half day and Sundays off Job Profile Calendar and Schedule Management Manage the MD's calendar, set appointments and prioritize his time for maximum efficiency. Communication Handling Screen and route calls and emails, draft correspondence, and act as a point of contact for internal and external stakeholders. Meeting and Event Co-ordination Organize and coordinate meetings, conferences, and other business events, ensuring all logistics are handled. Travel Arrangements Plan and book business travel, including flights and accommodation, and prepare detailed itineraries. Document and Presentation Preparation Prepare reports, documents, presentations, and other materials for executive review. Information Management Maintain and organize corporate records, confidential documents and data, ensuring accurate record-keeping. Liaison and Project Support Serve as a key link between the MD and other departments and assist with special projects. Confidentiality Handle sensitive information and matters with the utmost discretion and professionalism. Required Skills Organization and Time Management: Ability to manage multiple tasks and priorities efficiently. Communication Skills: Excellent written and verbal communication for interacting with various individuals. Technical Proficiency: Expertise in word processing, spreadsheets, presentation software, and database management. Discretion and Confidentiality : A high level of trust and ability to handle sensitive information discreetly. Problem-Solving: Capability to address issues and find solutions proactively. For all other jobs with us, please email your cv with current or last salary, updated Photo and Notice period to resume@jobspothr.com. NO CVs on WA !!! Job updates on www.jobspothr.com For any queries or clarifications, please call 98191 56570 / 83697 08611 after mailing cv between 10.00am to 8.00pm. NO WA Cvs Good Luck ! Thanks ! Rgds Jobspot HR Services www.jobspothr.com resume@jobspothr.com

We are looking for a dynamic, resourceful, and highly dependable Executive Assistant to support our Managing Director. This role is not a conventional secretarial role we are seeking someone sharp, proactive, and efficient, with a strong flair for coordination, multitasking, and personal assistance, much like the character played by Anne Hathaway in The Devil Wears Prada . This position offers a unique opportunity to work closely with leadership in a fast-paced environment, handling both business and personal responsibilities with utmost professionalism and discretion. Key Responsibilities: Provide direct administrative support to the Managing Director Track and follow up on tasks, deadlines, and priorities across departments Handle email, communication, scheduling, and travel planning Act as liaison between internal teams and external stakeholders Maintain and organize files, documents, and confidential information Take meeting notes, minutes, and assist in project coordination Manage office administrative tasks and assist with personal errands when required Prepare reports, letters, and basic documentation using MS Word and Excel Experience Required: 5 to 10 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior management Preference for candidates who have demonstrated long-term commitment in previous roles (no frequent job changes) Education: Graduate from a Secretarial College or any discipline with relevant experience Additional administrative or office management certifications are a plus Skill Set & Attributes: Excellent follow-up skills non-negotiable Proficiency in MS Office (Word & Excel mandatory) Good command over English communication (written & verbal) Basic shorthand skills preferred Strong coordination, organizational, and time management skills Honest, discreet, and dependable Willingness to support the MD in both professional and personal tasks Personal Profile (Preferences): Married , preferably with children Residing within 30 minutes commute from office location Exhibits maturity, job stability , and a sense of responsibility Appearance is not a consideration substance over style Open to learning, can be trained to grow into the role Why Join Us: Work directly with top leadership Learn high-level organizational and executive management skills Be part of a professional, growth-oriented environment If you believe you have the drive, discipline, and attitude to take on this exciting and unique role, we would love to hear from you.

Dear Candidate, Warm Greetings from Vadilal Industries Limited! We would like to take this opportunity to explore your association with our company, Vadilal Industries Limited (www.vadilalgroup.com) About Vadilal Industries Ltd.: Vadilal, as the name conjures images of lip-smacking ice cream in a whole gamut of flavours. VADILAL GROUP is highly diversified and has a presence in Ice Creams, Processed Foods, Forex, Construction etc. For more details about the group and specific Group Companies, please visit our website at www.vadilalgroup.com Vadilal is India's third-largest ice cream manufacturer, with a production capacity of 3.25 lac litres daily. Vadilal stands for quality, availability, variety, and state-of-the-art machinery and equipment. However, the group's journey has been long, tracing its origins back to 1907. We have an opportunity for an " Executive Assistant to the CEO International Business" at our Ahmedabad (Gujarat) Location. Bond : 3 years Shift Time: 3:00 PM to 12 night(US time) Key Responsibilities: Manage the CEO's day-to-day official tasks and priorities. Handle email correspondence and maintain professional communication. Organize and coordinate meetings, appointments, and travel schedules. Prepare meeting agendas, minutes, and ensure timely follow-ups. Liaise with internal teams and external stakeholders on behalf of the CEO. Track pending tasks and ensure deadlines are met. Prepare reports, presentations, and business documents as required. Requirements: Graduate/Postgraduate, preferably an MBA with proven experience as an Executive Assistant or in a similar role. Excellent communication and organizational skills. Strong proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools. Ability to multitask, prioritize, and handle confidential information with discretion. Professional, proactive, and detail-oriented approach. Preferred Experience: 58 years of relevant experience in a corporate environment. Prior exposure to FMCG, International Business, or senior leadership support roles will be an added advantage. Experience in handling cross-functional coordination and high-level stakeholder communication. Interested candidates can send their resume to the below email id : vqthr@vadilalgroup.com

Subject: Exciting Career Opportunity - Secretary to CEO (Mumbai)- Auto OEM Dear We are pleased to share an excellent career opportunity with you. Please find the details below: Position: Secretary to CEO Location Mumbai - Head Office Reporting To: Chief Executive Officer Company profile - A leading Indian automotive and diversified conglomerate , headquartered in Mumbai, with global operations across more than 100 countries. The group is a market leader in SUVs, tractors, and commercial vehicles , while also having strong presence in IT services, financial services, real estate, hospitality, and defense . Known for its innovation and customer-centric approach, the company has consistently been recognized among Indias most trusted and reputed brands. Role Objective To provide high-quality executive, administrative, and technological support to the CEO, ensuring seamless scheduling, communication flow, documentation, and business coordination. The role requires strong discretion, digital proficiency, and the ability to manage confidential information while acting as an effective bridge between the CEOs office and stakeholders. Key Responsibilities Executive Support & Calendar Management Manage and optimize CEO’s calendar Coordinate travel, meetings, and schedules Resolve overlaps and ensure timely reminders Confidentiality & Discretion Handle sensitive data with integrity Maintain confidentiality in communication and documentation Communication & Information Flow Act as the first point of contact for the CEO Facilitate smooth communication and draft official correspondence Technology & Digitization Prepare reports and dashboards in MS Office Use ERP systems (SAP, Oracle, etc.) for reporting and data access Support virtual meetings and drive workflow digitization Documentation & Meeting Management Prepare agendas, MoMs, and follow-up trackers Assist in board deck preparation and MIS reporting Key Requirements Male candidate only Age below 37 years Flexible to work extended hours Excellent interpersonal & communication skills (verbal & written) Proficiency in MS Office (Excel, Word, PowerPoint) and reporting Qualifications & Experience Graduate/Postgraduate in any discipline 8+ years’ experience supporting CXOs Proficient in MS Office & ERP tools Strong written and verbal communication skills Key Competencies Confidentiality & Integrity Excellent Communication & Coordination Tech-savviness & Agility Strong Time Management & Prioritization Professionalism & Initiative If this role aligns with your career aspirations, kindly share your updated CV at the earliest. Looking forward to hearing from you. Thanks & Regards Bharti Aggarwal Asst Manager Recruitment www.talentseedhr.com LinkedIn Profile

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Female candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Manage calendars, schedules, and travel itineraries for senior leaders.- Domestic & International-visas, accommodation, transport Plan, prioritize, and coordinate high-volume meetings, workshops, and events. Hosting Guests & Conducting Events Required Candidate profile 8- 15 years of experience supporting C-suite/senior leadership, ideally in global organizations Strong IT skills (MS Office, presentation tools) Excellent written & verbal English communication skills

As a Sales Coordinator and Executive Assistant in our organization based in Gurgaon, you will be responsible for coordinating sales activities and maintaining client relationships. Your role will also involve providing executive support to senior management, managing schedules, meetings, and communications effectively, as well as assisting in preparing reports and presentations. Additionally, you will be expected to handle office administration tasks to ensure smooth operations. To excel in this role, you should have prior experience in sales coordination or executive assistance, possess excellent communication and organizational skills, and demonstrate proficiency in MS Office applications such as Excel, Word, and PowerPoint. The ability to multitask and work efficiently under pressure will be crucial for success in this position. With 2 to 7 years of relevant experience, the offered salary for this position ranges from 5 Lac to 6 Lac per annum. The industry you will be working in is Sales & Marketing / Business Development / Telecaller, and the preferred educational qualifications include B.B.A, B.Com, or M.B.A/PGDM. Key skills that will be beneficial for this role include Sales Coordination, Executive Assistance, Office Administration, Facilities Management, and Banking Operations. If you are a proactive and detail-oriented professional looking to contribute to a dynamic work environment, we encourage you to apply for this exciting opportunity.,

Were Hiring MBA Graduates from Top-Ranked Institutions We are looking for dynamic and ambitious professionals to join our growing team. If you are an MBA graduate from a top-ranked B-School and are passionate about driving growth, strategy, and impactful decision-making, we’d love to hear from you! Open Positions: Business Development – Drive strategic partnerships, explore new markets, and scale business growth. Executive Assistant – Work closely with senior leadership, manage high-level projects, and support decision-making processes. Business Analyst – Analyze business data, identify trends, and recommend actionable insights for business improvement. Research Analyst – Conduct in-depth market and industry research to support strategic initiatives. Who We’re Looking For: MBA from a top-ranked business school Strong analytical, communication, and problem-solving skills Ability to thrive in a fast-paced, dynamic environment High ownership, integrity, and collaborative mindset Location: Noida Sec 2 Experience: 1`–3 years, Apply Now : Sangeeta.anand@iccs.in Join us and be a part of a high-impact journey! #MBAJobs #BusinessDevelopment #ExecutiveAssistant #BusinessAnalyst #ResearchAnalyst #Hiring #TopBschool

Key Responsibilities: Calendar & Schedule Management Coordinate and manage the CEOs schedule, appointments, meetings, and travel plans to optimize productivity. Meeting Coordination Prepare agendas, take detailed minutes, and follow up on action items for key internal and external meetings. Communication Management Act as the primary point of contact between the CEO and internal/external stakeholders. Draft and manage correspondence, emails, reports, and presentations. Travel & Logistics Plan and manage complex travel itineraries, accommodation, visas, and expense reports. Project Support Assist the CEO with research, reports, presentations, and ad-hoc projects. Ensure deadlines and priorities are met. Confidentiality & Discretion Handle sensitive and confidential information with the utmost discretion and professionalism. Stakeholder Coordination Liaise with senior leaders, board members, clients, and partners on behalf of the CEO, ensuring timely and professional interactions. Office & Admin Support Organize and manage executive-level events, town halls, and other leadership initiatives as required.