884 Executive Assistant Jobs - Page 34

Role & responsibilities : 1)Executive Support: a)Managing and maintain the CBO's Calendar ,schedule meetings ,appointments and travel plans Coordinate internal and external meeting b)Prepare agenda ,MoM, business review . 2)Project management and Strategic input: a)Support CBO in tracking KPI's and progress of strategic initiatives b)Conduct basic research and market intelligence to support business development or expansion decisions c)Follow up on key decision and ensure closure with respective stakeholders 3)Business Coordination: a)Track project deadlines ,key deliverables and assist with ensuring execution of business plans Preferred candidate profile Strong organization and time management skills Excellent communication ,interpersonal and stakeholder management abilities

EA to MD - Gurgaon (Hybrid) We are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Managing Director. The ideal candidate will have 1- 4 years of relevant experience in handling administrative and executive support functions, with excellent organizational and coordination skills. Location: Gurgaon Key Responsibilities: Manage and maintain the MDs calendar , including scheduling meetings, appointments, and travel. Coordinate travel arrangements (domestic and international), including flights, accommodations, and itineraries. Prepare Meeting Minutes (MoM) and ensure timely follow-ups on action items. Assist in planning and executing events, meetings, and conferences . Provide comprehensive administrative support , including document preparation, filing, and office coordination. Handle email and communication tracking , flagging important messages and managing responses when needed. Maintain confidentiality and discretion in handling sensitive information. Act as a point of contact between the MD and internal/external stakeholders. Key Skills Required: Calendar and Schedule Management Event and Travel Management Meeting Coordination and MoM Documentation Office Administration Strong Organizational and Time Management Skills Attention to Detail Professional Demeanor and Discretion Qualifications: Bachelor’s degree in any field 1–4 years of experience as an EA, PA, or in a similar administrative role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Reach us : If interested, share your resume at vanika.arora@crescendogroup.in

Job Role To coordinate with all internal stake holders for business requirement. To ensure seamless business transactions on day to day operations. To publish reports as required for business necessities. To track and update Top management on critical / sensitive assignments. Discount management in coordination with Sales Accounts. To monitor and track the performance of Sales team on all aspects. To initiate data pointers for Sales review. To perform Gap analysis on the requirement vs reality, across business. To share the details of respective state team and their back office, as per their requirement. To coordinate across States on inputs for review meetings. To perform BTL activities within the allocated budget and ensure customer delight. To prepare business presentations for HO meeting. To perform data analysis on all aspects in IS. To represent IS team and resolving audit queries (both internal / external). To deal with cross functional teams on their requirements about IS. To ensure system hygiene for all customers on their attributes. To understand and educate back office team on Change management brought in by SLT in SAP / other business platforms.

We are looking for a proactive and detail-oriented Executive Assistant/Personal Assistant to support senior management in day-to-day tasks, scheduling, and communication. Responsibilities: Manage calendars, appointments, and travel arrangements. Coordinate and schedule meetings, prepare agendas, and record minutes. Handle confidential documents and maintain discretion. Assist in preparing reports, presentations, and correspondence. Liaise between management, staff, and external stakeholders. Requirements: Bachelors degree in any discipline. 2- 5 years of experience as an EA/PA. Excellent communication, organizational, and time management skills. Proficient in MS Office (Word, Excel, PowerPoint). Local candidates from Lucknow preferred.

We are looking for a proactive and detail-oriented Executive Assistant/Personal Assistant to support senior management in day-to-day tasks, scheduling, and communication. Responsibilities: Manage calendars, appointments, and travel arrangements. Coordinate and schedule meetings, prepare agendas, and record minutes. Handle confidential documents and maintain discretion. Assist in preparing reports, presentations, and correspondence. Liaise between management, staff, and external stakeholders. Requirements: Bachelors degree in any discipline. 2- 5 years of experience as an EA/PA. Excellent communication, organizational, and time management skills. Proficient in MS Office (Word, Excel, PowerPoint). Local candidates from Lucknow preferred.

Job Title: Executive Assistant to Senior Director Innovation Center Location: Magarpatta Pune, India Reports To: Senior Director, Innovation Center Job Summary We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the Senior Director of our Innovation Center. This role requires a dynamic individual who thrives in a fast-paced, innovation-driven environment and can manage complex schedules, coordinate high-level meetings, and act as a good organizer for the leadership team. Key Responsibilities Executive Support: - Manage and optimize the Senior Director’s calendar, travel, and appointments. - Prepare briefing materials, presentations, and reports for internal and external meetings. - Handle confidential information with discretion and professionalism. Communication & Coordination: - Serve as the primary point of contact between the Senior Director and internal/external stakeholders. - Draft and manage correspondence, emails, and communications on behalf of the Senior Director. - Coordinate cross-functional meetings, innovation events, and strategic offsites. Project & Operations Support: - Track key timelines, and assist for closure of deliverables. - Support budget tracking, vendor coordination, and procurement processes, invoicing and payments. Strategic Involvement: - Participate in brainstorming sessions and organizing Townhalls (virtual and/or in-person). Qualifications - Bachelor’s degree in Business Administration, Management, Communications, or related field. - Master’s degree or MBA is a plus. - 5+ years of experience as an Executive Assistant or in a similar role supporting senior leadership. - Experience in a tech-driven, innovation, or R&D environment is highly desirable. Key Skills & Competencies - Exceptional organizational and time-management skills. - Strong written and verbal communication. - High emotional intelligence and discretion. - Ability to multitask and prioritize in a dynamic environment. - Proactive problem-solver with a growth mindset. Tools & Software Proficiency Productivity & Collaboration: - Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - Microsoft Teams Data & Reporting: - Excel (advanced functions, pivot tables, charts) Other Tools: - Travel and expense management tools (e.g., Concur) Why Join Us? - Be part of a cutting-edge innovation ecosystem. - Work closely with visionary leaders and global teams.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will have 612 years of relevant experience, exceptional communication skills, and a proven track record in managing executive schedules, travel, and confidential business matters efficiently. Key Responsibilities: Administrative & Calendar Management Manage and optimize complex calendars for senior executives, including scheduling meetings, appointments, and internal/external engagements. Coordinate across departments to resolve scheduling conflicts and prioritize executive commitments. Travel Management Organize domestic and international travel, including flights, accommodation, visa processing, ground transportation, and travel itineraries. Prepare and process travel expense reports in a timely manner. Meeting Coordination & Documentation Plan, schedule, and coordinate meetings, conferences, and events. Prepare detailed Minutes of Meetings (MoM) and follow up on action items. Ensure availability of required materials, including agendas, reports, and presentations. Communication & Stakeholder Liaison Serve as the point of contact between executives and internal/external stakeholders. Handle confidential information with discretion and professionalism. Draft and manage executive-level communications, emails, and correspondence. Reporting & Presentation Support Assist in the preparation of business reports, data analysis, dashboards, and executive presentations. Work closely with cross-functional teams to gather and consolidate information for reports. Operational Support Support the executive in daily operations, including priority tracking, task management, and project coordination. Maintain and update records, files, and contact databases.

Administrative & Organisational support - Calendar, Appointments & Travel Management Communication & Co-ordination - Screen emails, calls & correspondence Meeting & Event Management MIS, Presentations and Analysis Required Candidate profile Graduate with 5-10 years experience in a reputable company

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide comprehensive support to the Managing Director. The role requires strong communication skills, excellent document writing abilities, and the ability to manage multiple priorities efficiently. Key Responsibilities Act as the primary point of contact between the Managing Director and internal/external stakeholders. Draft, review, and edit documents, reports, and official correspondence with accuracy and professionalism. Manage the MDs calendar, appointments, travel arrangements, and meeting schedules. Prepare agendas, take minutes, and ensure follow-up on action items. Handle confidential and sensitive information with discretion. Conduct research, compile data, and prepare presentations as needed. Assist in project coordination and tracking deadlines for ongoing initiatives. Maintain an organized filing system for both physical and digital documents. Requirements Bachelor’s degree in any discipline Or MBA Minimum 1 year of experience in an administrative or executive assistant role. Exceptional document writing and editing skills. Proficiency in MS Office (Word, Excel, PowerPoint) and email communication. Strong organizational, multitasking, and problem-solving abilities. Ability to work independently and maintain confidentiality. Preferred Experience supporting senior leadership or C-level executives. Strong interpersonal skills with a professional demeanor.

Managing MD office, Maintain calendar, meetings, schedules, appointments, and travel. Providing administrative support to Managing Director. Leadership Skills & Problem-Solving Skills Planning & Organizing Activities Coordination with departments & Reporting Skills Analytical Aptitude & Problem-Solving mindset

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management kanika@stenohouse.com Wtsapp at 9810988754 Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

Calendar Management Travel Arrangement- Visa Processing, travel booking - International and Domestic both MOM, supporting multiple partners, strong communication skills Please share resume at kanika@stenohouse.com or whatsapp at 9810988754 Required Candidate profile Candidate must have 6+ years of secretarial experience Must be a Graduate Good Inter-Personal Skills Any, preferred would be consulting

Job Title: Executive Assistant to Vice President Global Business Development Location: Mumbai (Worli). This is an in-office role. CTC : 4 - 4.5 LPA Exp required : 3 to 5 years Job Description: We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our Vice President Global Business Development for our our client company. This is a high-impact role involving executive support, cross-functional coordination, business operations, and strategic initiatives. As an EA, you will not only manage the VPs schedule but also act as a key operations partner, contributing to the companys growth across global markets (India, US, MENA). Key Responsibilities: Executive Support & Coordination Manage calendars, travel, meetings, and logistics (local and international) Prepare emails, presentations, briefs, and reports Act as liaison between VP and internal/external stakeholders Manage confidential communication and critical priorities Business Operations & Project Tracking Track sales, marketing, product launches, and partner deliverables Prepare dashboards, review reports, and assist in OKR tracking Coordinate with internal teams and monitor task progress via tools like Trello or Zoho Ensure follow-through on CRM entries, SAP updates, and reporting Marketing & Communication Support Assist in planning/scheduling of LinkedIn, email, and web campaigns Coordinate with content/design teams for promotional activities Track webinar and campaign performance metrics Strategic Initiatives Support on special projects, partner meetings, offsites, or new initiatives Follow up on action items across leadership and partner teams Desired Candidate Profile: Experience: 3 to 6 years in an Executive Assistant, Business Coordinator, or Project Management role (CXO-level support preferred) Industry: Life Sciences, Pharma, Biotech, Tech, Consulting, or Startups preferred Skills: o Excellent written and spoken English o Strong multitasking, prioritization, and follow-through o Proficiency in Google Workspace, Trello, Zoho, Slack, LinkedIn, and SAP (preferred) o High discretion, professionalism, and initiative-taking Education: Graduate or Postgraduate in any discipline (Science/Commerce/Business preferred) Interested candidates, Kindly share your Cv to tharini.sekar@sapwood.net Thanks & Regards, Tharini Sekar Sr.Consultant - Recruitment & Client Relationships Sapwood Ventures Pvt Ltd 9080925882 http://www.sapwood.net

Job Description We are looking for a dynamic and highly organized Executive Assistant to support the leadership team and coordinate cross-functional tasks across admin, HR, accounts, marketing, and customer service. This role requires a proactive individual who can multitask effectively, manage time efficiently, and maintain confidentiality while working in a fast-paced environment. Key Responsibilities: Calendar & Executive Support l Manage and coordinate calendars, appointments, and meetings for senior management. l Plan and organize business partner meetings, internal reviews, and external engagements. Travel Desk Management l Handle end-to-end travel planning, including booking flights, accommodations, and ground transport. l Maintain travel expense reports and adhere to travel policies. Event & Marketing Coordination l Plan and execute internal and external events such as workshops, exhibitions, and company gatherings. l Support basic marketing tasks such as coordinating with vendors, social media scheduling, and content follow-ups. Customer & Business Partner Assistance l Act as a point of contact for key clients and partners. l Manage communication, schedule follow-ups, and support relationship-building initiatives. Accounts Support l Assist with invoice tracking, petty cash handling, and coordination with the finance team for timely documentation. l Follow up on vendor payments and reimbursements. HR & Administrative Support l Assist with HR documentation, onboarding support, and employee engagement initiatives. l Manage general office administration including supplies, facilities coordination, and vendor management. Qualifications & Skills: l Bachelors degree in Business Administration or related field. l Experience in a similar multi-functional executive support role. l Excellent organizational and communication skills. l Strong multitasking ability with attention to detail. l Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint). l Discretion in handling sensitive/confidential information. Reporting To: Managing Director / Head of Department

HR & Admin Department Travel Management Managing the approvals of CEO for BTO, BTE of employees General Administration Contractors Bill Management Leave & Attendance Management Only Female Connect on 9911022266 if you are matching above.

A self-motivated individual with a track record of providing proactive executive support, juggling multiple deliverables with competing deadlines. The position will serve as the single point of contact for all administrative support.

Monitor the company’s centralized inbox for internal office communication. Review and forward internal emails to the correct recipients across 120+employees. Manage and process confidential mails as instructed by CMD / MD or Assistant Manager. Required Candidate profile Excellent communication & email drafting skills Good understanding of hierarchy & inter-department routing Proficiency in MS Outlook, Gmail or other enterprise mailing tools Should be join immediately

Coordinate executive and administrative support to the MD, managing calendar, meetings, travel, and communication. Coordinates with internal and external stakeholders, handles documentation, follow-ups, and ensures confidentiality in all tasks. Required Candidate profile Must have exceptional follow-up skills, strong command of MS Office (Excel & Word), and excellent English communication.Should be reliable, organized, adaptable, and open to learning and training.

Executive Assistant BFSI (Banking/Loan/Mortgage) About the job Job Title: Executive Assistant BFSI (Banking, Loan & Mortgage) Location: Gurgaon Sector 67 (On-site) Employment Type: Full-Time | 6 Days a Week | On-Site Experience Required: Minimum 2+ Years Required Industry Experience: Banking, Financial Services, Loan, Mortgage, BFSI About the Role: We are seeking an experienced and highly motivated Executive Assistant to join our client's team in the Banking/Loan/Mortgage/BFSI sector. This is a fantastic opportunity for a seasoned professional looking to contribute to a fast-paced, growth-oriented environment, supporting senior leadership and driving organizational success. As an Executive Assistant , you will be responsible for streamlining administrative processes, facilitating executive communications, and managing the day-to-day operations for our senior leadership team. This role is ideal for someone with a passion for organization, attention to detail, and the ability to handle confidential and sensitive information with the utmost professionalism. Key Responsibilities: Executive Support: Provide high-level administrative support to senior executives, ensuring their daily schedules, meetings, and activities run seamlessly and efficiently. Strategic Coordination: Manage the executive’s calendar, coordinate meetings, prepare agendas, and handle logistics for both internal and external appointments. Communication Hub: Draft, edit, and proofread emails, reports, presentations, and official communications, ensuring clarity, precision, and professionalism in all correspondences. Stakeholder Management: Liaise with key internal and external stakeholders, including clients, business partners, and vendors, to ensure effective and timely communication and smooth operational flow. Project Support: Assist in the management of projects and initiatives, tracking timelines, deliver regular updates, and ensuring the execution of key deliverables in alignment with business goals. Data Management & Reporting: Maintain accurate and organized records, generate performance reports, and manage confidential documents with discretion and security. Problem-Solving & Process Improvement: Identify inefficiencies in day-to-day operations and propose solutions for improved processes and productivity across the organization. What We Are Looking For: Proven Experience: A minimum of 2+ years of experience as an Executive Assistant within the Banking, Loan, Mortgage, or BFSI sector is mandatory . Previous exposure to high-level executive support and confidential administrative tasks is essential. Strong Communication Skills: Outstanding written and verbal communication skills with the ability to communicate effectively with senior leadership, clients, and business partners. Attention to Detail: A meticulous and organized approach to managing schedules, documentation, and communication. Technologically Savvy: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other office productivity tools. Experience with CRM and project management software is a plus. Confidentiality & Discretion: Ability to handle sensitive and confidential information with the highest degree of professionalism and trustworthiness. Proactive & Solution-Oriented: Ability to anticipate needs, take initiative, and solve problems independently, ensuring seamless business operations. Client-Centric Mindset: A service-oriented approach to internal and external communications, ensuring a positive and efficient experience for all stakeholders.

We are hiring a smart, dynamic, and well-spoken Executive Assistant to the CEO of CRC Group a leading Real Estate Group based in Noida. This is a high-visibility role offering direct exposure to leadership decision-making, strategic initiatives, and cross-functional business operations. Key Responsibilities: Provide day-to-day administrative & strategic support to the CEO Calendar & schedule management, meeting coordination, and follow-ups Handle internal & external communications on behalf of the CEO Draft presentations, reports, and business documents Coordinate travel, events, and meetings Assist in project coordination and execution Maintain confidentiality and professionalism at all times Candidate Profile: BBA / MBA with up to 10 years of experience as an Executive Assistant / Coordinator / Strategy Support role Excellent verbal & written communication skills Smart personality and professional appearance Strong business acumen and ability to multitask Proficient in MS Office (Excel, PowerPoint, Word) Willing to work in a fast-paced real estate environment

Urgently looking for Executive Assistant to Director Only Female Candidate can apply Candidate from Hospital Industry will be given preference Interested Candidates can drop their cv to 9560984828 (Ms. Sana)

To complete administrative tasks that facilitate the MD’s ability to effectively lead the organization, assisting with special projects, correspondence, preparing reports and presentations, preparing agenda & Minutes and itinerary for travel.

KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like its Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders.

Acting as the fist point of contact, dealing with correspondence and phone calls. Responsibilities like maintaining calendars on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents as needed. Organizing/ coordinating events, projects, initiatives and conferences to provide administrative and logistical support. Ensure closure with manager/ executive of important tasks and deadlines. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Any additional ad hoc tasks required. Experience: 6-10 years in a similar role Experience of working in CXO offices Knowledge of MIS reporting is preferred Hands on experience with Excel is required

Executive Assistant with experience in the event management sector to provide high-level administrative support . Candidate will possess excellent comm skills, strong organizational abilities, & an understanding of the fast-paced events environment.