884 Executive Assistant Jobs - Page 33

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions

Roles and Responsibilities: Provide support and coordination with the Security and Safety - India Programs Assistance in quarterly budgeting plan Training Coordination/Scheduling Assist in presentations Arrange meetings, preparing MOM of the meetings, maintaining and sending to the related attendees for director. Maintenance and update of essential records Assist for Audit preparations Any other task assigned as required Coordinate for internal events/functions Desired Candidate Profile Graduate in any discipline Minimum 5years experience in corporate environment out of which min. ;3years experience in relevant skills Strong networking /computer skills Experience in budgeting Excellent English written and oral communication Well-developed interpersonal skills Logical approach to work and ability to deliver under pressure Honesty and integrity A strong motivation skill Ability to analyze, evaluate and deal with complex crisis situations Must be able to work independently, as well as in a team

We are seeking a highly professional, detail-oriented Executive Assistant” to support our CEO. This role requires a proactive individual with exceptional organizational skills, discretion. The Executive Assistant will act as a strategic partner, ensuring smooth operations across the executive office and facilitating communication and alignment across leadership teams. Executive Support: - Manage CEO’s calendar, meetings, and travel plans, optimizing time and priorities. - Prepare materials for internal and external meetings, including Board and vendor presentations. - Attend and document high-level meetings; follow up on action items. Communication & Coordination: - Act as a liaison between the CEO and internal/external stakeholders. - Draft high-quality emails, memos, and reports. - Ensure timely communication across teams and departments. Stakeholder Engagement: - Coordinate logistics for vendor meetings, board sessions, conferences, and industry events. - Manage executive-level hospitality and represent the CEO’s office with poise. Travel Booking - Manage all aspects of travel planning and booking for C-Level executives, including flights, hotels, ground transportation, visas, travel insurance and detailed itineraries. -Ensure all travel aligns with the company travel guidelines, budgets and executive preferences. - Monitor travel schedules, adjust bookings in real time, and handle last minute changes, or cancellation efficiently

Job Description: Has at least 5-6 years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordingly Desired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 6 years in an international BPO/KPO with at least 4+ years as a virtual assistant Any women candidates from Sabbatical is welcomed Working Hours: Should be flexible to work either in US shift (6PM – 2.45 AM) or UK (3 PM – 11.45 PM) Hybrid Working Mode (1 Week WFH/month)

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Provide support to Principal in daily operations. Attend phone calls, prepare/maintain - letters, notes, agendas, contacts, Email DLs etc. Review & prioritize all incoming visitors/ correspondences. Manage files related to operations & events. Required Candidate profile FEMALES & IMMEDIATE JOINERS only Chinchwad loc. Good verbal skills in English & Hindi (Marathi prf., not compulsory) Excellent written & presentation skills in English Good Soft skills & personality

Schedule meetings and appointments and manage travel itineraries Calendar Management. Document Management (personal & business docs) Fetch docs as required Good verbal and written communication skills.

Hiring of EA to Chairman & Vice Chairman - Male with 2-4 years experience at Nagpur & Hyderabad About Company: Its a well reputed company, is a national trade Council established with the objective to address the industry, its functioning and its cause with a 360 approach to promote and progress its growth, since the last 25 years, has been serving as a bridge between the Government and the trade as well as undertaking various initiatives on behalf of and for the industry. Position: EA to Chairman - Nagpur /Vice Chairman Hyderabad Gender: Male Working Experience: at least 2-5 years Qualification: Any Graduate Salary Package: 5 lpa to 7 lpa Job Location: 1. candidate for Hyderabad | 1. Candidate for Nagpur Executive Assistant: Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Interview Process: After resume shortlisted- Face to face Regards, Varun (Hr) -9718983381 Varun.osg777@gmail.com

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.

TIDEL Neo Ltd., is looking for a dynamic and high-performing professional for the post of Executive Assistant. The position will be on a fixed term contract basis, renewable every year based on the satisfactory performance of the candidate for upto three years and extendable for further period as decided by the Board of Directors. Role & responsibilities : An Executive Assistant in Operations & Maintenance (O&M) typically to supports senior management and ensures smooth operational activities Assist in coordinating and support the O&M team with data entry for maintenance records, performance metrics, and other operational data, and prepare reports as needed. Actively take part in all strategic decision-making processes of TIDEL and be a leader in driving the companys growth To undertake any other official responsibilities assigned by the Managing Director / Management from time to time. Desired profile: English Typing & Basic Computer Knowledge Microsoft Tools (Word, Excel, Power point) The qualification prescribed should have been obtained by passing the required qualification in the order of studies, i.e, Matriculation/ SSLC/equivalent - HSC/Diploma/equivalent - UG Degree as the case may be, from any institution recognized by Government or competent Government agencies. All qualifications shall be based on full time studies only Compensation: CTC is negotiable based on Last Drawn pay and experience. (TDS and other statutory deductions, are applicable) and as decided by TIDEL Neo Ltd., This does not include official travel expenses and official mobile/telephone/internet charges, which will be as per the policies of TIDEL Neo Ltd.

Job Description: Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentations for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executives. Skills: Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc) Should be presentable, proactive and go-getter.

Calendar Management Travel Arrangement- Visa Processing, travel booking - International and Domestic both MOM, supporting multiple partners, strong communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333 Required Candidate profile Candidate must have 10+ years of secretarial experience Must be a Graduate Good Inter-Personal Skills Any, preferred would be consulting

We have urgent hiring for Admin cum EA Manager to provide comprehensive administrative, operational, and executive support. The role involves managing office administration, handling day-to-day operations, and supporting senior leadership with scheduling, coordination, and confidential tasks. Key Responsibilities Executive Assistant (EA) Responsibilities: Act as the point of contact between senior management and internal/external stakeholders. Manage and maintain senior management schedules, calendars, and travel arrangements. Organize meetings, prepare agendas, minutes, and follow-up action points. Draft, review, and manage correspondence, reports, and presentations. Handle sensitive and confidential information with discretion. Support in preparation of business reports, MIS, and presentations. Administrative Responsibilities: Oversee office administration, facilities management, and vendor coordination. Manage procurement of office supplies, assets, and ensure smooth day-to-day operations. Supervise front office, housekeeping, security, and administrative staff. Ensure compliance with company policies, procedures, and statutory requirements. Support HR & Finance in documentation, employee engagement, and event coordination. Qualifications & Skills Graduate/Postgraduate in Business Administration/Management or related field. 810 years of experience in Administration, Office Management, or as an EA to Senior Management. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle pressure in a fast-paced environment. High level of professionalism, integrity, and confidentiality. Company Name - Three D Integrated Solutions Ltd. Website - www.threedis.com Interested candidate kindly share your updated resume on kamal.malkani@threedis.com OR Call /WhatsApp 8860637778

Manage calendars & appointments Travel arrangements Schedule and organize meetings Draft, review, and edit correspondence Should be able to prioritize tasks Give attention to detail & have multitasking abilities. Required Candidate profile Good English & Kannada speaking skills. Professional & pleasant demeanor Prior experience in secretarial field from real estate industry preferred Proficient in MS Word, Excel & Powerpoint

Job Summary We are hiring an Executive Assistant with 1-3 years of experience to provide high-level administrative support to senior executives. The ideal candidate should be proactive, detail-oriented, and possess excellent communication and organizational skills. Key Responsibilities - Manage and maintain executives schedules, appointments, and travel arrangements. - Prepare and edit correspondence, reports, and presentations. - Handle confidential information with discretion. - Coordinate meetings, take minutes, and follow up on action items. - Assist with project management and ensure deadlines are met. - Liaise with internal teams, clients, and external partners on behalf of executives. - Organize and maintain office files, records, and databases. - Perform general administrative tasks as required. Required Skills & Qualifications - Bachelors degree in any discipline (Business Administration preferred). - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Attention to detail and high level of accuracy. - Ability to prioritize tasks and work under pressure. - Discretion in handling sensitive and confidential information. - Professional appearance and demeanor.

Looking for EA to Director with 4 to 15yrs of relevant experience for Handicraft Export Company, Firozabad, Uttar Pradesh. . - Experience in Admin, Operations, etc can also apply. - Male/Female, both can apply - Salary: 35 to 40K- monthly in hand /Negotiable - Openings: 2 - Email: jobs@rjcube.com

Manage & maintain the Directors schedule, including arranging meetings, appointments, & travel plans Coordinate & organize travel & accommodation arrangements for the Directors Coordinate logistics for meetings, conferences & events Call 8870813777

Key Requirements: Strong communication & coordination skills Proficiency in MS Office & scheduling tools Prior experience as an Executive Assistant (preferred) Ability to handle confidential information with integrity

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Please share resume at chandni@stenohouse.com or Watsapp at 9871205333 Required Candidate profile Having 13-18 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

We are seeking a talented individual to join our Pune team at Marsh India Insurance Brokers Pvt Ltd. This is a hybrid role that has a requirement of working at least three days a week in the office. Executive Assistant/Administration - Pune We will count on you to: Branch Admin Related Vendor Liaison: Coordinating with Landlords, Building Management and Vendors on regular basis for admin related work. Travel Assistance: Provide assistance to branch colleagues for travel related requirements. Documentation: Maintain records of Expenses, Invoices & Vendor related documentation. Conducting Employee Engagement related activities and celebrations in office. MIS/Reports: Prepare periodic MIS and present dashboard/reports. Office upkeep : Ensuring office is neat and clean, coordinating with Housekeeping team to get work done. Carrying out repair and maintenance activities. Procurement Taking care of general office items procurement Stationery / HK / Pantry / Electrical materials Vendor Payment : Creating PO, processing invoices and making timely payment to vendors EA Related Managing Calendar and Travel of Branch Leader Maintaining MIS / reports / Excel Business related as per Branch Leaders requirement Processing Travel & expense reimbursement of Branch Leader What you need to have: Education: A bachelor's degree in business, hospitality, or a related field is preferred. Experience: Previous experience as Executive Assistance or related roles is advantageous. Communication Skills: Excellent verbal and written communication skills. Attention to Detail: Strong organizational skills and attention to detail for planning and documentation. Problem-Solving: Ability to handle unexpected travel issues and provide solutions. Technology Proficiency: Familiarity with travel booking software and tools. Basic to advance knowledge in excel and powerpoint. Customer Service: A customer-centric approach to assist travelers effectively. What makes you stand out? Strong analytical and problem solving and skills. Good communication skills.. Ability to work independently and within a team. Organised, self-discipline and pro-active. Good multi-tasking ability. Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. Marsh , a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh , Guy Carpenter , Mercer and Oliver Wyman . With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com , or follow on LinkedIn and X.

Note: Hiring local candidates based in Mohali (Chandigarh/ Tricity region) Responsibilities: •Creating & editing MS PowerPoint presentations •Draft, review and send email communications on behalf of company executive(s) •Organize and prepare for meetings, including gathering documents and taking care of meeting logistics. •Answer and respond to phone calls, communicate messages and information to the Directors. •Arranging for travel for Director including booking of Air Tickets, Hotel accommodation etc •Maintaining client database and various records and documents for company executive(s) •Assisting the Directors for various projects.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in a dynamic manufacturing environment. The ideal candidate will excel at managing schedules, coordinating communication, supporting strategic initiatives, and handling sensitive and confidential matters with professionalism. Key Responsibilities Manage and maintain the MDs calendar, appointments, and travel arrangements. Prepare reports, presentations, and official correspondence. Attend meetings, record minutes, and follow up on action items. Liaise with internal departments to gather project updates and reports. Maintain efficient filing systems and manage confidential documents. Assist in planning and coordinating company events, board meetings, and reviews. Ensure smooth day-to-day administrative operations for the MDs office. Qualifications & Skills Postgraduate degree; MBA preferred . 5–10 years’ experience as an Executive Assistant , preferably in the manufacturing sector. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and work effectively in a fast-paced environment. High level of integrity and discretion in handling sensitive information.

Job Title: Executive Assistant to the Vice Chairman Designation: Executive Assistant Department: Chairmans Office Location: Pune (Chinchwad) Reporting To: Vice Chairman Job Overview The Executive Assistant will provide high-level administrative and operational support to the Vice Chairman, ensuring effective calendar management, communication handling, travel coordination, and project assistance. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities while maintaining professionalism. Key Responsibilities 1. Calendar & Schedule Management Proactively manage and organize the Vice Chairman’s calendar, including appointments, meetings, and travel schedules. Ensure key meetings, appointments, and deadlines are met. Coordinate and prioritize scheduling requests to balance competing demands. 2. Communication Liaison Serve as the primary point of contact between the Vice Chairman and internal/external stakeholders. Draft, review, and manage correspondence, including emails, calls, and official communications. Ensure timely and appropriate responses to inquiries. 3. Meeting & Event Coordination Organize and coordinate meetings, conferences, and events. Handle agendas, presentations, travel arrangements, and post-event follow-ups. Record meeting minutes and track action items for follow-through. 4. Project & Report Support Prepare reports, presentations, and documents as required. Provide research support and compile information for strategic decision-making. Assist in project execution, ensuring timelines and deliverables are met. 5. Travel Coordination Arrange complex international and domestic travel, including flights, hotels, and transport. Prepare detailed itineraries and travel documentation. 6. Confidentiality & Discretion Manage sensitive and confidential information with the utmost discretion. Protect the Vice Chairman’s time by filtering and prioritizing information flow. 7. Administrative Support Manage office supplies, equipment, and document filing systems. Assist with onboarding new team members and maintain internal communication systems. Oversee personal portfolio management (e.g., house rents, credit card payments, utility bills). 8. General Assistance Provide support to the Managing Director for administrative or personal tasks. Coordinate guest relations and internal departmental communications. Competencies & Skills Strong organizational and time management skills. Excellent verbal and written communication abilities. High attention to detail and a proactive problem-solving approach. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Ability to handle sensitive information with professionalism and sound judgment. Experience & Qualifications Experience: Minimum 4 years in an executive assistant or senior administrative role, preferably supporting top leadership. Expertise: Managing complex schedules, arranging international travel, and handling confidential matters. Education: Management graduate or professional specialization in Business Administration, Management, or related field.

Position: EA/Business Assistant Location: Gurgaon Position: EA/Business Assistant Location: Gurgaon- Sector-44 Candidate should be hands on office admin / office management / mails / office filing / coordination etc Provides crucial administrative, organizational, and operational support to a business. Researching and organizing data to represent the senior management, Managing schedules, coordinating meetings, handling correspondence (emails, phone calls), and maintaining records. Assisting with project management, preparing presentations, and contributing to the development of office procedures. Should be very sound in Mail communication Social Media and communication. Using technical tools and software such as the Microsoft Office Suite, especially. Should be hands on in office documentation as well.