884 Executive Assistant Jobs - Page 32

Role & responsibilities Provide high-level administrative support to, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare MOM Perform additional administrative tasks as needed to ensure smooth operations. Manage and prioritize incoming communications, including emails and phone calls. Act as a liaison between executives and internal/external stakeholders. Assist in project management and tracking progress on key initiatives. Handle confidential information with discretion and professionalism.

Job Purpose Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-5 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management Looking for immediate joiners only.

Operations Coordinator Associate Omnicom Global Solutions, Hyderabad, Telangana, India We have an exciting role of Operations Coordinator. This role is seeking for a detail-oriented, highly responsive professional to support our fast-paced operations. This role demands strong organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently. You will be working closely with internal teams and senior stakeholders, often supporting time-sensitive deliverables with accuracy and clarity. About Omnicom Global Solutions Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicoms branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries. Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey. Let us build this, together! Client & Agency Service: Handle day-to-day coordination and communication across teams using Microsoft Outlook. Create and manage Excel-based trackers and reports using basic functions and formulas. Support with formatting and editing documents and presentations in Word and PowerPoint. Ensure timely and accurate responses to quick-turnaround requests, particularly those driven by agency and OMC stakeholders. Proactively provide status updates and ensure clarity in communication across tasks and deadlines. Anticipate needs and offer creative, solutions-focused support to help teams move faster and smarter. Collaborate with cross-functional partners using Microsoft Teams for meetings and information-sharing. This may be the right role for you if you have. Experience : 1 - 3 years of experience Skills : Proficiency in Microsoft Excel (basic functions: tables, formulas, formatting). Mastery of Microsoft Outlook – including calendar, inbox, and task management. Strong attention to detail with a track record of error-free outputs. Highly responsive and organized, especially under pressure or tight deadlines. Excellent written and verbal communication skills with a proactive follow-up approach. Creative thinker with a solutions-forward mindset. Basic proficiency in PowerPoint and Word – comfortable with editing and formatting. Working knowledge of Microsoft Teams for collaboration and virtual meetings. Flexible, adaptable, and comfortable navigating fast-changing priorities Note:- Interested candidates can share their CVs on shalu.singh@annalect.com Regards, Shalu Singh

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Male candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

5+ years of experience with similar role. Excellent follow up skills is a must. Very good communications skills and documenting knowledge. Good in Excel, MS Office. English, Hindi, Marathi should be fluent. Required Candidate profile Female candidates may only apply. Candidate must be staying nearby vicinity of Chakan MIDC Ready to work from office on all days .

Help with daily coordination and follow-ups Prepare reports and track work status Handle basic data analysis and MIS reporting Assist in internal communication across teams and managing schedules Required Candidate profile Good knowledge of MS Excel Internship experience is important – preferably in admin, operations, or support roles Smart, presentable, and good in communication able to handle multiple tasks

Job Title: Executive Assistant to Director / Senior Management Industry: Footwear Manufacturing / Retail Location: Gurgaon & Bahadurgarh Experience Required: 3-7 Years Salary: As per industry standards (Negotiable) Interview Mode: Face-to-Face Only No. of Positions: 4 (1 Male & 3 Female) Company Overview A leading Indian footwear brand with a strong footprint across domestic markets, known for innovation, style, and quality. The company operates a modern manufacturing setup and is rapidly scaling its presence with a customer-first approach. Job Overview We are hiring Executive Assistants to support the leadership team in daily coordination, planning, and confidential communication. The role requires strong organizational skills, professionalism, and the ability to handle sensitive tasks efficiently. Key Responsibilities Manage daily calendar, appointments, and meeting schedules Coordinate travel arrangements, logistics, and accommodations Prepare business correspondence, reports, presentations, and emails Support Director and senior leadership with confidential administrative tasks Follow up on ongoing projects and ensure timely closures Communicate and coordinate across departments and external stakeholders Assist in organizing review meetings, documentation, and follow-ups Ensure professionalism and discretion in all communications Candidate Requirements Graduate or Postgraduate in any discipline 37 years of relevant experience as an Executive Assistant Strong communication skills in English (written and verbal) Proficient in MS Office (Excel, PowerPoint, Outlook) Must be well-organized, dependable, and capable of multitasking Willing to work from both Gurgaon and Bahadurgarh locations (as needed) Must be available for face-to-face interview only Interested Candidates send resume at hr4akv@gmail.com

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Preferred candidate profile Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable, pro-active and go-getter.

Role & responsibilities As the Executive Assistant to the Managing Director, you will provide comprehensive administrative and strategic support, including managing the MDs calendar, travel, and confidential communications. Youll coordinate internal and external stakeholder interactions, organize high-level meetings and presentations, and assist in board-level documentation. The role also involves supporting key business projects through research, data analysis, and timeline tracking, as well as overseeing contract reviews and cross-functional coordination. Additionally, you'll manage national and international travel plans and help organize corporate events and client meetings. Preferred Candidate Profile High level of discretion and confidentiality Strong time management, multitasking, and organizational skills Ability to work independently, anticipate needs, and take initiative Comfortable working in a fast-paced, dynamic environment Age limit - Less then 30 Years

Role & responsibilities Provides high-level administrative and coordination support to the Director, ensuring smooth day-to-day operations. Key responsibilities include: Managing calendars, meetings, and travel arrangements. Handling confidential correspondence, reports, and presentations. Coordinating with internal departments and external stakeholders. Tracking project timelines, approvals, and follow-ups. Supporting business planning, documentation, and real estate project updates. Preferred candidate profile Should have these traits; Highly Organized, Proactive, Professional Demeanor, Adaptable and Flexible.

Gainwell Technologies LLC Summary We are seeking a highly skilled and proactive Executive Assistant to provide advanced, confidential, and comprehensive administrative support to senior executive leadership. This role involves managing complex schedules, coordinating high-level meetings, handling sensitive information, and undertaking critical special projects. The ideal candidate will demonstrate exceptional organizational, communication, and problem-solving skills, and will thrive in a fast-paced, dynamic environment supporting senior executives such as Directors, Vice Presidents, or Presidents. Your role in our mission As an Executive Assistant , you will serve as a trusted right-hand to the executive team, enabling them to focus on strategic priorities by managing day-to-day operations, handling high-impact communications, and ensuring seamless coordination across teams. You will help streamline workflows, safeguard confidentiality, and represent executive intent in key interactions. Key Responsibilities Provide high-level, diversified, and complex administrative support to senior executives. Coordinate domestic and international travel arrangements, including itineraries, bookings, and expense reports. Collect, analyze, and prepare correspondence, reports, and presentations for executive meetings and board discussions. Liaise with internal and external stakeholders, maintaining discretion and professionalism in sensitive engagements. Plan and schedule meetings, events, and off-sites, sometimes acting on behalf of executive leadership in operational matters. Analyze data and provide insights to assist in executive decision-making processes. Manage confidential documentation and ensure secure handling of critical business information. Undertake and execute strategic special projects as directed by senior management. Collaborate across teams to facilitate internal communication and coordination. Utilize sound judgment to make decisions in complex, ambiguous situations. What we're looking for Basic Qualifications Bachelor’s degree in Business Administration or related field (preferred). Minimum of 8 years of experience in administrative or executive support roles. Proven experience working with senior leadership and managing confidential information. Resident of Kolkata. Skills and Competencies Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Excellent verbal and written communication skills. Exceptional organizational and multitasking abilities. Sound judgment and discretion in handling sensitive and confidential matters. Strong interpersonal skills and ability to interact effectively with executives, clients, and partners. Self-motivated, proactive, and able to work independently in a fast-paced environment. Adaptable to change and capable of dealing with ambiguity. High attention to detail and a commitment to quality and excellence. What you should expect in this role Exposure to high-impact decision-making environments. Opportunity to work closely with senior leaders on strategic initiatives. A dynamic and fast-paced work culture requiring agility and discretion. High visibility across the organization with opportunities for personal and professional growth. Work Environment Will require extended evening hours or occasional weekends to support critical business needs or international schedules. If you’re a confident, capable, and discreet professional ready to support senior leadership in a mission-critical role, we’d love to connect with you! 30747 SENIOR EXECUTIVE ASSISTANT

A MIS Officer is responsible for managing and maintaining the information systems within an organization They play a crucial role in ensuring the efficient and effective use of technology to support business operations and decision-making processes Required Candidate profile BE - Chemicals - M. Sc Or Any Graduate Female Candidate Prefer For Dahej Good Command Over English And Computer Maintain Confidentiality Just Like Executive Assistant To CEO - Managing Director

1. The Executive Assistant serves as the primary point of contact for the director. Provide comprehensive support services to him and ensures all communication and responses. 2. Exceptional professional skills in oral & written communication. 3. Strong interpersonal skills with the ability to take initiative, multi-task, detail-oriented, team-player, strong coordination & follow ups with ability to give priority to assigned work. 4. Proficient in MS Office Suite, data analytics/ scientifics, presentations and report making. 5. Prepare and discuss weekly, monthly yearly MIS report with director. Analyse the MIS report and submit summary of report in graphical/ chart form or as directed. 6. Work with the director to coordinate and supervise daily operations and liasoning. 7. Manage & maintain schedules, travel, meetings & Appts inside & outside the company. 8. Prepare and circulate minutes of meetings as per directions. 9. Handle all correspondence of directors like letter writing, memos and tracking requests and inquiries for directors response. 10. Establish coordination with all the departments at all company locations. 11. Maintain and retrieve all files/ records as per directions and maintain absolute confidentiality. 12. Assist in other administrative tasks as needed 13. Manage Social Media page of director, Broadcast messages on WhatsApp. 14. Manage Birthday/ Anniversary calendar of HOD’s, Distributors and other important persons within and outside the organisation. Give birthday reminders in advance, arrange cake, bouquet, gift in advance. 15. Maintain day to day working schedule and to do list. 16. Data Management 17. Data Analysis, preparing reports accordingly, give suggestions.

Calendar Management, Maintaining office environment, handling general administrative tasks,........more details can be seen from bluechipjobs.co.in . Position Raipur based. Required Candidate profile Relevant experience as per the job role

. . Looking for an energetic Executive Assistant with Legal background for assisting in day to day activities, drafting, coordination and other works. Apply if you have 1. Legal background 2. Experience as EA 3. Strong command over English . .

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

Position : Executive Assistant to Managing Director Location : Chakan, Pune Requirements Graduate degree or equivalent qualification Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong interpersonal and communication skills to interact professionally with internal and external stakeholders Excellent organizational and time-management skills High attention to detail and accuracy Proactive and flexible approach with the ability to multitask and reprioritize as needed Self-starter with the ability to work independently Discreet and able to handle confidential information Job Responsibilities Manage the Directors calendar, schedule appointments, and reprioritize as needed Coordinate travel arrangements, including vehicles and accommodation Handle the Directors correspondence—review, prioritize, and respond on their behalf when appropriate Maintain office filing systems and records of contacts Screen and respond to calls, emails, and requests Draft documents, briefing papers, reports, and presentations as needed Organize and prepare for meetings—agendas, briefing materials, and follow-ups Welcome and assist visitors at all levels Supervise all incoming and outgoing mail for the office Take initiative and ensure smooth workflow, especially in the Director’s absence Perform any additional tasks assigned by the Director or HR Other Benefits Transport facilities from designated nodal points In-house canteen Mediclaim coverage Saturday and Sunday off

Dear Applicants, Greetings from Teamware Solutions!!! Role: EA+ Admin Location: Mumbai- Preferred Western Line Experience 5-7 Years Notice Period: Immediate- 30 Days Apply Now: srividhya.g@twsol.com Role & responsibilities Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed. • Coordinate domestic and international travel, including on-the-ground logistics. Coordinate scheduling and logistics (e.g. Outlook meeting requests, room booking, venue selection, catering etc.) for staff meetings & offsite events. • Prepare and submit expense reports in MS Tool in a timely and compliant manner. Review and check expenses for the team. • Track team finances & generate timely & accurate reports. • Provide general administrative support for a geographically distributed team. Extend support to manage the India ROB calendar. To successfully perform the tasks, we expect the candidate to possess the following • Intermediate knowledge of MS Office and cloud-based applications (SharePoint) • Ability to collaborate in a team environment Ability to professionally interact with leaders • Ability to quickly learn and adopt new technologies and processes • Great communication and organizational skill • Multitasked, able to work under pressure • Possess discretion and confidentiality Thrives in a fast-paced, demanding environment and work within deadlines with flexibility Additional Skills/ requirements: Candidates having worked in a shared facility to fulfill travel and expense management requests for a large audience will be preferred. Candidate Requirements: 7-8 years of experience in a similar capacity who has worked on outlook and calendar • Communication, Travel & expense management Minimum Degree Qualification NEED AN IMMEDIATE JOINEE. • The experience of the resource needs to be purely into EA background. Profiles with facilities background will not be considered . Top 3 skills; Calendar management and emails responses, who has understanding of managing Travel & transportation bookings, filing & validating expenses, online tools, communication Good with MS Tools, Stakeholder Communication; strong communication skills and most important should be a multi tasker.

Calendar Management Travel Arrangement MOM Time Sheet Management Expense Sheet Management Required Candidate profile Candidate must have 3+ years of secretarial experience Graduation is must Good Inter-personal skills Good Communication

Key Accountabilities Domestic & Foreign travel arrangements, Guest House bookings and coordination. Arranging VC (Video Conference) & AC (Audio Conference) Room for Meetings. Management of Expense Vouchers of department employees. Visitor Management. Assisting the Dept. head in his day to day tasks. Scheduling meetings internally as well as external. Coordinating between the various departments and the Head for daily reports, follow ups needed by him. Keeping inventory of office stationary etc. Maintaining various MIS reports Help staff with Visiting Cards printing Required Experience Minimum 3-4 years of experience of working as Executive Assistant to Department Head Education & Preferred Qualifications Graduate Core Competencies Good communication skills Understanding of Microsoft Office Strong service orientation

Assist the Vice President in day-to-day tasks, strategic initiatives, and project follow-ups. Coordinate and attend key meetings; document action points and ensure timely follow-through. (Excellent written and verbal communication skills.)

Role & responsibilities Business MIS consolidation, analysis and reporting. Prepare PPTs for presentations. Assist in decision execution and follow-ups. Draft official communication and manage written communication on professionally promptly and accurately on behalf of the reporting authority. Prioritizing tasks, and streamlining workflows to meet deadlines Schedule and coordinate meetings and appointments. Make travel bookings and reservations. Managing expenses and ensure timely bill payments. Perform various administrative tasks, like organizing paperwork, maintaining office supplies. MIS Calendar management, travel arrangements and other Admin related tasks

We are seeking an Executive Assistant for our Founder to play a crucial role in streamlining operations and enhancing efficiency within the executive office. (Female Candidates Only)