884 Executive Assistant Jobs - Page 29

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Who can join ASAP

Role & responsibilities 1 Manage CEOs calendar, schedule meetings, and prioritize appointments efficiently. 2 Coordinate travel arrangements, including flights, visas, accommodation, and detailed itineraries. 3 Handle confidential documents and sensitive communications with utmost discretion. 4 Act as a liaison between the CEO and internal/external stakeholders. 5 Prepare presentations, reports, meeting agendas, and executive briefs. 6 Monitor and respond to emails on behalf of the CEO, ensuring timely follow-up. 7 Organize high-level meetings and events, including logistics, invites, and minutes. 8 Track tasks and deadlines, ensuring completion of CEO-assigned projects. 9 Assist with both professional and occasional personal errands for seamless CEO support. Preferred candidate profile Any Graduate Location - Thane Ready to work - 6 Days (Mon - Sat) Ready to Attend Face to Face round of interview.

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Job Title: Executive Assistant to CXOs (Contractual) Location: Gurugram Contract Duration: 11 Months Type: Contractual Job Description: We are seeking a proactive and highly organized Executive Assistant to support our CXO-level executives on a contractual basis. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations for senior leadership. Key Responsibilities: Provide comprehensive administrative support to CXOs Manage calendars, appointments, travel arrangements, and meeting logistics Prepare reports, presentations, and correspondence Act as a liaison between the CXOs and internal/external stakeholders Handle sensitive and confidential information with discretion Track and follow up on key tasks and deadlines Requirements: Proven experience as an Executive Assistant or in a similar role supporting senior leadership Excellent communication and interpersonal skills Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) Ability to prioritize tasks and work under pressure

Role & responsibilities The Project Management Strategist serves as a strategic partner to the CEO, assisting with developing, communicating, executing, and sustaining corporate strategic initiative. This role bridges the gap between conceptual strategy and practical execution, ensuring that the CEO's vision translates into measurable business results. You will have significant visibility across the organization and will collaborate closely with executive leadership to advance the company's strategic objectives. KEY RESPONSIBILITIES Strategic Project Development & Planning Project Execution & Management CEO Support & Executive Communication Strategic Analysis & Reporting Cross-Functional Leadership Preferred candidate profile Education & Experience Bachelor's degree in Business Administration, Project Management, or related field; MBA preferred Minimum 5+ years of experience in project management or strategic roles Previous experience working directly with C-level executives PMP certification or equivalent project management credentials preferred Background in strategic planning and business analysis Knowledge & Skills Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail. Exceptional communication skills to effectively interact with stakeholders at all levels. Critical thinking skills using logic and reasoning to identify strengths and opportunities of alternative solutions. Proficiency in project management methodologies and software (Microsoft Project, Asana, Trello, etc.). Leadership abilities to motivate and guide teams toward project completion. Strategic vision that can align projects with the company's overall mission

Single point of contact/representative for Director. Manage Calendar, meetings & travel. Prepare reports & presentations. Handle communication & follow ups. Excellent written & spoken English Comm skills.

Job Title: Executive Assistant CEO Office (Female Candidates Only) Company- CyberAssure- www.cyberassure.one Experience- 2-3 Years salary:- 8-10 lacs Location: Gurgaon Reporting to: CEO Job Overview: We are seeking a highly organized and proactive Executive Assistant to support our CEO in managing day-to-day operations, strategic initiatives, and administrative functions. This role requires strong communication skills, discretion, and the ability to work in a fast-paced environment while handling multiple priorities. Key Responsibilities: 1. Executive Support Manage the CEO's calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (domestic & international), including flights and hotels. Prepare meeting agendas, minutes, and follow-up action points. Draft, proofread, and edit emails, reports, presentations, and other documents. 2. Office & Administrative Management Oversee correspondence and communication on behalf of the CEO. Maintain confidential records and filing systems. Ensure smooth daily operations of the CEO's office. Manage expense reports and budgets related to the CEO's office. 3. Strategic & Project Support Collaborate with different departments to ensure alignment on key business initiatives. Track and monitor key deliverables, ensuring timely completion. Represent the CEO's office professionally in communications and engagements. Serve as a point of contact for internal and external stakeholders. 4. Stakeholder Management Coordinate meetings and events with Vendors and Internally Serve as a point of contact for internal and external vendors. Represent the CEO's office professionally in communications and engagements. Qualifications & Experience: Bachelor's degree in Business Administration, Management, or a related field. 2+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role. Experience in corporate environments, consulting, or high-growth startups is preferred. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Zoom, etc.). Ability to handle confidential information with discretion. Strong interpersonal skills with the ability to interact with senior executives and vendors. Preferred Skills & Attributes: Ability to think ahead, anticipate needs, and problem-solve proactively. Flexibility to work outside regular business hours when needed. The selected candidate will have to Work from our Gurgaon Office. Share Ur latest C.V. with details like- 1. Ctc 2. Expectation 3. Notice period Regards, Rajesh Kumar AAYAM CONSULTANTS Cell: - 9311232179/ 7011595674 Email id: - [HIDDEN TEXT]

Post: Executive Assistant to MD Department: Operation Location: Mumbai-Goregaon Reporting To: Managing Director Key Tasks and Responsibilities: Executive Assistant Manage emails, information, and other communications; answer where possible highlight and prioritise those that need MD attention Plan and maintain MDs calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings Act as follow-up Manager across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed Type up notes, emails, presentations and reports; circulate and file information effectively Book transport and accommodation as and when required Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points Collaborate effectively with all staff, clients, and suppliers Provide good relationship management with the client Deliver timely and outstanding client satisfaction Exceptional organisational skills of self and others and ability to work without supervision Maintain 100% confidentiality, demonstrate diplomacy and tactfulness Use polished communication skills both verbal and non-verbal to influence and persuade Focus on business priorities and all functions to ensure client and other stakeholder satisfaction Ability to remain calm under pressure and manage conflicting priorities Strong Microsoft Skills for common apps Ability to take and record accurate notes/minutes in complex meetings Accountable and committed to the task in hand Constantly consider where we can ‘do better’ – be enterprising With integrity, honesty and openness Always act in the best interest of the client Approachable to clients and colleagues Excellent communication and interpersonal skills at all levels Open to new ways of doing things An ability to manage time and workload efficiently Willing to do whatever it takes to get the job done Experience At least 2 years of relevant professional experience Work Location: Mumbai-Goregaon Key Performance Indicators: Task Completion Rate. Schedule Management Efficiency Email Management Efficiency Call Handling Rate Executive Satisfaction Document Preparation and Formatting Quality Project Coordination Success Rate Confidentiality Compliance Qualifications: Graduate from a recognise university. Skills: Excellent written and verbal communication skills Planning, prioritisation and time management skills Excellent logistical skills – making arrangements for travel, complex diary management Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.

Manage MD’s daily schedule, calendar, and meetings Coordinate travel bookings, event planning, and appointments Handle confidential documents and internal communication Prepare reports, presentations, & minutes of meetings Required Candidate profile Female candidate with prior PA/EA experience preferred kaushal@capitalplacementservices.com Fill Up Google Form https://bit.ly/importantcandidates Call or whatupp 8370014003

Company -Tiles & Marbles Company for Gurgaon Post - EA/PA to MD Location - Gurgaon Sector-74A Salary - Up to 50k PM Education - Any graduate Manage Meeting, Calendar, Travel Booking, Email Drafting etc. Required Candidate profile send resume at kaushal@capitalplacementservices.com Whatsapp-9073207713 Fill Up Google Form bit.ly/importantcandidates

Job Title: Cluster Assistant Job Description: We are hiring a candidate whose responsible for assisting cluster in Sales Division. Role & responsibilities Calendar management and coordination:- meetings invites, agendas, luncheon arrangements, travel plans and department activities, meeting room bookings etc. Support logistics of internal and off site events through associated tasks:-booking conference rooms, requisitioning audio visual equipment, making copies, scheduling meetings and booking meeting rooms, gathering data, coordinating on RSVP tracking etc. Coordinate with external vendors:- on event logistics as required (ex. Off sites, OGSM meetings, promotion letters etc.) Maintain organization mailing lists, prepare organization announcements etc. sales domain:- collated end of day sales reports from multiple sales people and share insights on the sales trends for the day vs last day last week this year etc. , calculated sales incentive for sales persons based on their monthly earning etc. HR domain:- Worked on offline payroll management (excel based), computed monthly PF PT IT data and sent to payroll consulting firm, tracked inputs from talent team on relocation, joining bonus etc. etc. Requirements: Medium knowledge of scorecards, travel management, calendar management. Experience : 1-3 years Location : Kolkata

Key Responsibilities: Expense Reports Travel Management Scorecards Daily/Weekly/Monthly Drumbeats Reports pertaining to MR/Ecom Accounts in these clusters Job Specification/Qualification Required: Qualifications: Bachelors degree Key Competencies and Skills Required: Good Communication Skills: English and Hindi; required to coordinate with internal & external stakeholders over multiple calls/emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel. Job Objective: To extend administrative support to AM/AEs & CCEOs in 2 Clusters by managing travel, expense reports, scorecards, and regular reporting. Key Responsibilities: Manage and report on travel expenses Prepare and maintain scorecards Ensure timely and accurate reporting of daily, weekly, and monthly drumbeats Handle reports related to MR/Ecom accounts in the designated clusters Qualifications: Bachelors degree Skills Required: Proficiency in English and Hindi Excellent communication skills for coordinating with internal and external stakeholders Advanced MS Excel skills (Basic Formulas, Vlookup, Pivot Tables, etc.) Ability to manage and analyze large data sets

Job Summary: The responsibility will be for office administration and providing assistance in administrative activities/tasks to the Managing Director, coordinating effectively with concerned stakeholders/business units and collating necessary information. Key roles & responsibilities: Manage and maintain calendars and appointment for MD Make necessary arrangements for meetings, travel schedules(tickets, hotels, visas, overseas appointments and stays) Organize and coordinate official meetings including arrangements for guests travelling overseas Manage work schedules and send reminders and alerts information about the planned appointments Maintain record of correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed Manage the expense claim of GM Manage relevant expenses(raising PR and GRN) in collaboration with the procurement/finance department Maintain confidentiality regarding the information maintained, meetings attended , decisions taken and other activities performed Facilities management including office administration. Profile required: Education: Graduate/Postgraduate Experience: 5-12 years of relevant experience in EA role Hands-on experience in managing Executive Assistant and administrative duties for C-level (MD / CEO / Business Head/CXO) Excellent communication skills, strong interpersonal abilities, and well-presented professional demeanor High level of agility, with a proactive mindset and an ownership-driven, out-of-the-box approach Capable of handling sensitive and confidential information with discretion Must have prior experience working in a Multinational Corporation (MNC)

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of administrative and executive support-related tasks. The ideal candidate will be proactive, resourceful, and capable of working independently in a fast-paced environment. Key Responsibilities Calendar & Schedule Management: Manage the CEOs calendar, schedule meetings, appointments, and travel arrangements, and ensure optimal time management. Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, review, and manage correspondence, emails, and presentations. Meeting Coordination: Organize and prepare for meetings, including gathering documents, preparing agendas, taking minutes, and following up on action items. Travel & Logistics: Arrange complex domestic and international travel plans, itineraries, and accommodations. Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality. Project Management: Assist with special projects, research, and reports as directed by the CEO. Office Management: Oversee office operations related to the executive office, including supplies, equipment, and facility needs. Relationship Management: Build and maintain positive relationships with key stakeholders, board members, clients, and staff. Expense Management: Prepare and reconcile expense reports and manage the CEO’s budgetary requirements.

Company: French MNC Foods company Location: Mumbai (Ghatkopar West) Role and Responsibilities: Manage and maintain the calendars and appointments of the respective Directors Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay for guests. Organize and coordinate official functions, meetings, conferences etc. Manage work schedules and send reminders and alerts informing about the planned appointments. Maintain record of the correspondence received, in form of telephone calls, letters, emails etc and ensure the message is passed. Manage the expense claims of the respective Director Manage relevant expenses (raising PR and GRN) in collaboration with the SSD/ Finance department. Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed. Job Specifications (Education): Graduate (BA/B.Sc./B. Com) (Experience): 3 to 5 years of relevant experience in EA role Skills Needed (Technical) : Calendar management Email management Customer relationship management Travel coordination Problem solving Interpersonal skills Event coordination Core Functional Competencies to be successful on the job Communication skills Management and negotiation skills Planning and execution

The ideal candidate willexcelincommunication(bothwrittenandverbal),possessstrongemailwritingskills,beadeptat crafting sales proposals, proficient in managing tasks for the Managing Director, and demonstrate exceptional proficiency in PowerPoint and MS Office. Additionally, the candidate will focus on buildingandmaintainingclientrelationshipsbyconductingmeetings,providingpost-meetingfollow- ups, and acting as a key point of contact for client engagement. Responsibilities: 1. Collaboration with the Founder Work directly with the Founder to manage and nurture stakeholder relationships. Assist in preparing and delivering impactful sales pitches tailored to clients needs. Support the Founder during high-profile meetings, ensuring discussions are effectively documented and actionable points are followed up. 2. Communication Excellence Communicate effectively and professionally with clients. Ensure timely follow-ups with clients after initial meetings, driving discussions forward and facilitating seamless next steps. Draft and edit emails with clarity, professionalism, and attention to detail. Handle phone calls and correspondence promptly and professionally. 3. Sales Proposal Development Prepare and deliver compelling sales proposals tailored to client needs. Collaborate with the sales team to understand requirements and develop persuasive proposals. 4. Client Relationship Management Conduct meetings with potential and existing clients to understand their requirements. Maintain strong relationships with clients by providing regular updates and follow-ups post-meetings. Act as the main point of contact for client queries, ensuring timely and effective responses. Foster long-term client engagement by addressing feedback and proactively identifying new opportunities. 5. Presentation Development Create visually engaging and impactful presentations for meetings. Ensure presentations align with brand guidelines and effectively convey information. 6. MS Office Proficiency Utilize advanced MS Office skills (Word, Excel, PowerPoint) to streamline processes. Develop templates, reports, and tools that enhance productivity and efficiency.

Roles and Responsibilities Provide administrative support to senior executives, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle travel arrangements, including booking flights, hotels, and transportation for global clients. Coordinate office operations, including secretarial tasks such as letter drafting and document preparation. Offer personal assistance to the executive team by managing their schedules, emails, and phone calls. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or Virtual Assistant supporting senior executives in a BPO/Call Centre environment. Proficiency in calendar management software (e.g., Google Calendar) and ability to learn new systems quickly. Excellent communication skills with the ability to work effectively with diverse stakeholders at all levels. Strong organizational skills with attention to detail and excellent time management abilities.

Conducting detailed feasibility analysis for Projects (multiple locations) Coordinate with stakeholders for Project planning, Monthly reviews and Manufacturing meets MIS & data analysis to support decision making CAPEX management (all locations)

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO's office. This role involves managing the CEO's schedule, coordinating meetings, handling communication, and assisting with special projects. The ideal candidate is highly organised, proactive, and capable of handling a wide range of administrative and executive support-related tasks with a high degree of professionalism, confidentiality, and discretion. Key Responsibilities: Calendar Management: - Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements. - Coordinate and prepare agendas, materials, and logistics for meetings. Communication: - Serve as the primary point of contact between the CEO and internal/external stakeholders. - Draft, review, and manage correspondence on behalf of the CEO, including emails, letters, and reports. - Screen and prioritise communications to ensure the CEO's time is efficiently managed. Meeting Coordination: - Plan, coordinate, and ensure the CEO's schedule is followed and respected. - Organise and prepare for meetings, including gathering documents and attending to logistics. - Take minutes during meetings and follow up on action items as necessary. Travel Arrangements: - Arrange complex and detailed travel plans, itineraries, and agendas. - Compile documents for travel-related meetings and provide support as needed during travel. Project Management: - Assist the CEO with various projects, including research, analysis, and report preparation. - Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard. Confidentiality: - Handle sensitive information with the utmost confidentiality and discretion. - Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company's operations. Administrative Support: - Manage the CEO's expenses and submit expense reports accurately and on time. - Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence. - Support the CEO in managing personal tasks as needed. Relationship Management: - Build and maintain strong relationships with key stakeholders, both internal and external. - Act as a liaison between the CEO and employees, clients, and external partners. Qualifications: - Bachelor's degree in Business Administration, Management, or a related field preferred. - Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives. - Exceptional organisational and time-management skills. - Strong written and verbal communication skills. - High level of professionalism, integrity, and discretion. - Ability to handle multiple tasks and projects simultaneously with a keen attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. - Experience in handling travel arrangements and managing complex schedules. - Strong problem-solving skills and the ability to work independently. Preferred Skills: - Familiarity with G-suite relevant to the company's operations. - Ability to work in a fast-paced environment and adapt to changing priorities. Working Conditions: - Full-time position, with occasional extended hours based on business needs. - Ability to travel occasionally if required.

acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention managing diaries and organising meetings and appointments, often controlling access to the manager/executive reminding the manager/executive of important tasks and deadlines managing databases and filing systems Preferred candidate profile Excellent oral and written communication skills Organisational skills and the ability to multitask A knowledge of standard software packages and the ability to learn company-specific software if required.

Role: Team Executive Assistant & Admin Working Days: Monday - Friday, 9:30 am - 6:30 pm (On-site) Roles & Responsibilities: Executive Assistant Duties: Provide high-level administrative support to senior management and team members. Manage partners calendars, schedule meetings, and coordinate appointments. Arrange travel and accommodation for partners as needed. Prepare reports, presentations, and other business documents. Handle confidential and sensitive information with utmost discretion. Office Coordination: Maintain office supplies inventory and handle procurement as required. Coordinate with vendors and service providers for office maintenance and repairs. Support the planning and execution of company events and team-building activities. Serve as a liaison between Partners and internal/external stakeholders. Administrative Support: Oversee housekeeping, pantry, and security staff to ensure smooth daily operations. Assist the Admin and HR departments with various operational and administrative tasks. Perform additional administrative duties assigned to support business functions.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-most leaders. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Responsibilities: - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage executives- calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly, monthly or quarterly reports - Oversee the performance of other clerical staff - Act as an office manager by keeping up with office supply inventory - Format information for internal and external communication - memos, emails, presentations, reports - Take minutes during meetings - Screen and direct phone calls and distribute correspondence - Organize and maintain the office filing system Requirements and skills: - Work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) - Excellent verbal and written communications skills - Discretion and confidentiality is a must - Bachelors degree - BA/Bsc/BCom minimum - PA diploma or certification is a plus

Act as the point of contact clients and other external partners Manage information flow in a timely and accurate manner Manage calendars and set up meetings Make travel and accommodation arrangements. Organize and maintain the office filing system Required Candidate profile A proactive, organized, and detail-oriented individual with excellent communication and interpersonal skills Exp. EA / PA or a similar role Exceptional time mgmt. skills Discretion and confidentiality

Manages the day-to-day administrative affairs of the CEOs office, scheduling all appointments, conferences, engagements and other commitments. Provides the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements; coordinates with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements. Maintains an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities. Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO, takes messages and maintains contact lists, and whenever possible responds to callers directly based on knowledge of CEOs preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department. Processes all incoming correspondence received in the office of the CEO, prioritizing and determining its disposition. Determines which correspondence can be handled by self and takes the initiative in drafting responses for the CEOs signature based on knowledge of his activities, interests, priorities, and issues. Handles confidential and sensitive information with poise, tact and diplomacy. Schedules and organizes all activities such as meetings, travel, car services and Company activities for the CEO. Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay. Produces meeting summaries and maintains and tracks CEOs priority lists of projects and other board memberships and responsibilities. Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff. Handles all related business finances, reconciles credit card statements and manages all expense reports in a timely manner. Works independently and within a team on special and ongoing projects when necessary.

Manages the day-to-day administrative affairs of the CEOs office, scheduling all appointments, conferences, engagements and other commitments. Provides the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements; coordinates with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements. Maintains an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities. Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO, takes messages and maintains contact lists, and whenever possible responds to callers directly based on knowledge of CEOs preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department. Processes all incoming correspondence received in the office of the CEO, prioritizing and determining its disposition. Determines which correspondence can be handled by self and takes the initiative in drafting responses for the CEOs signature based on knowledge of his activities, interests, priorities, and issues. Handles confidential and sensitive information with poise, tact and diplomacy. Schedules and organizes all activities such as meetings, travel, car services and Company activities for the CEO. Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay. Produces meeting summaries and maintains and tracks CEOs priority lists of projects and other board memberships and responsibilities. Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff. Handles all related business finances, reconciles credit card statements and manages all expense reports in a timely manner. Works independently and within a team on special and ongoing projects when necessary.