884 Executive Assistant Jobs - Page 27

We are looking for a smart, presentable, and proactive Executive Assistant / Front Office Manager to manage front desk operations and provide executive-level support. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Role & responsibilities Manage front office operations and maintain a professional environment Handle calls, emails, and visitor management Maintain appointment schedules and calendar management for senior executives Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 25 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable

The Executive Assistant to the Deputy CEO will provide high-level administrative support, ensuring smooth and efficient operations. This role requires exceptional organizational, communication, and multitasking skills to manage schedules, meetings Required Candidate profile Bachelor's degree in Business Administration or related field preferred. 2–6 years of proven experience as an executive assistant or similar role. Must have knowledge in Power BI.

Job Title: Executive Assistant (EA) Location: Ludhiana, India (On-site) Employment Type: Full-time Job Summary: We are seeking a highly organized, discreet and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will handle a mix of strategic, analytical, and administrative tasks across research, financial tracking, communications, and personal coordination. Confidentiality and attention to detail are critical. Key Responsibilities: 1. Financial Research & Data Coordination - Monitor and maintain key financial research dashboards and performance trackers. - Ensure timely updates and flag critical insights from internal/external sources. - Coordinate periodic reviews with business teams to align on priorities. - Assist in optimizing team workflows through technology integration. 2. Financial & Operational Reporting - Prepare monthly performance reports for business segments. - Track and analyse key financial metrics (margins, holdings, income streams). - Maintain organized records for compliance and auditing purposes. 3. Property & Logistics Oversight - Manage documentation and deadlines for real estate assets. 4. Communications & Branding Support - Assist in personal and professional branding initiatives (social media, PR). - Liaise with internal/external teams to coordinate opportunities. - Analyse engagement metrics and suggest improvements. 5. Executive & Administrative Support - Manage expense tracking, travel, and calendar coordination. - Oversee confidential documentation and payments. - Handle ad-hoc personal tasks with professionalism. Skills & Qualifications : Experience : 2-3+ years supporting senior executives (finance/trading/research backgrounds preferred). Analytical : Strong Excel/data skills; ability to interpret reports. Tech-Savvy : Comfortable with dashboards, AI tools, and social media. Adaptability : Thrives in a dynamic, fast-paced environment. Timing : Willing to start early in the day8am IST Why Join? - High-impact role with exposure to global business operations. - Opportunity to work closely with leadership on strategic initiatives. - Collaborative and growth-oriented environment. we encourage you to apply at pratima.suyal@mastertrust.co.in or call me at 9870557180

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Manage office of Senior Official with schedules, communication, presentation preparation, analysis of reports etc. Additionally manage faciltiy services to ensure smooth daily site office operations and facility upkeep Role will require travelling Required Candidate profile Graduate female with excellent English communication skills (verbal and written), presentable, with around 8 yrs exp in a similar role in hospital. Proficiency in MS Office is essential.

We are hiring for Executive Assistant in Bahadurgarh Key Responsibilities: Manage the Directors calendar, meetings, and travel logistics Coordinate internal meetings, vendor calls, and factory visits Handle end-to-end travel bookings and prepare detailed itineraries Screen emails/calls, draft responses, and manage follow-ups Liaise with internal teams, clients, and vendors professionally Prepare presentations, reports, and meeting documents Record meeting minutes and track action items Support project coordination and maintain confidential records Assist with personal appointments or tasks as needed Prior experience suppor ng a CXO, MD, Promoter, or startup founder preferred Excellent verbal and wri en communica on in English and Hindi Proficient with MS Office (PowerPoint, Excel, Word) and modern tools (Google Workspace, Zoom, WhatsApp Web, Calendar tools) Strong sense of responsibility, loyalty Highly organized, proactive, and able to work independently Calm under pressure, respectful, and polished in behavior Comfortable working in a fast-paced, founder-led organization Residing in or near Bahadurgarh or willing to relocate/commute

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up

EA to MD, male/female, 5-10yrs exp, Excellent English communication - verbal & written, good computer skills, Graduate/MBA/PG, Salary ; 7-8lpa, Role; Must have good exposure of managing Office of Director & sr. management, good personality

ROLES & RESPONSIBILITIES: The position will report to the President of a Strategic Business Division and work closely with the buiness team and cross-functional teams. Candidate must be detail-oriented and task-focused, with good communication skills to balance firmness and flexibility for enhancing internal teamwork. Exhibit logical and analytical thinking. The ability to efficiently and effectively assess, prioritize, plan, and execute will be essential to a candidate's success in this position. Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant CRM software. Proficient at converting data into visually comprehensible presentations. Should have experience reporting to senior leadership (VP level and above), preferably from an IT background. Candidate should have good exposure to P&L/Profitability Analysis, including Net Margin, Gross Margin, Revenue Management, Sales Analysis, Dashboarding, etc. Should be self-initiated, a quick learner, and smart enough to handle and prioritize work. Able to work with the Business team and functional teams to monitor assigned targets and track progress. Experience in a similar role, particularly supporting a CEO, Managing Director, or other senior stakeholders. MANDATORY SPECIFICATION : Prior Business Analysis, P&L, and MIS experience. Excellent time management, organizational, and follow-up skills. Broad exposure to Business Operations. Excellent managerial, organizational, and verbal/written communication skills. Analytical resource who can plan, organize, execute, and report ideas and results. Ability to motivate others to meet deadlines and priorities. Conceptual thinking ability. Good interpersonal skills and high attention to detail. Experience in a progressive, fast-paced, and commercially oriented organization. Ability to work autonomously and without direction. Experience dealing with sensitive issues and confidential matters.

Multinational client is hiring for multiple Virtual Assistants / Personal Assistants at their Bangalore office . Interested candidates available for interview can share profile to connecthr@top-notch.co.in. (Email/whatsapp) Shortlisted candidates will be asked to meet personally Position: Virtual Assistant / Personal Assistant Location: Bangalore/ Mumbai /Chennai Work Mode-Initially Hybrid Later Remote Experience: 3-10years (Virtual Assistant / Admin Support roles) Communication: Excellent English (verbal & written) is mandatory Executive -3-years of VA is good for this junior role SrEx - Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA 3. AM -Skills - all above and with leadership skills Experience as VA - 7-10 years with atleast 3-4 years as Team leader. Responsibilities: Calendar & email management Scheduling meetings and calls Admin tasks and coordination Report preparation and follow-ups Supporting clients or executives virtually

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors

Position Name: Administrative Assistant to Chief Audit Executive (ON CONTRCT) Department: Internal Audit India Reporting Position: Vice President Internal Audit Qualification: Graduate / Post Graduate Years of Experience: Working experience in an administrative / equivalent role for at least one year Location: Pune Purpose of the Position : The main purpose of the position is to: Assist the VP Internal Audit in all administrative activities, such as office and calendar management, approval of travel expenses, monthly expenses settlement, hotel and flight reservations, etc. Assist the VP Internal Audit the administrative and organizational activities related to the audit process, such as the audit announcement, the publication of the final report, the documentation of the audit actions and recommendations in REIS/RIAS after audit completion, and the support with the corresponding follow-up Authority: Maintenance of the REIS/RIAS system Managing all travel bookings for CAE Skills Required: Technical Skills: Knowledge of Outlook Knowledge of REIS/RIAS Knowledge of MS Office Company guidelines Internal Audit Behavioral Skills : Communication skills Time management Cooperation Critical Skills: Multi-tasking Key Responsibilities &Tasks: Documentation in RIAS: 2. Uploading follow ups in REIS/RIAS 2. Reminder to pending documents in REIS/RIAS 3. Distribution of audit reports to statutory auditors 4. Share communication through emails with Brands 5. Upload potential audits in REIS/RIAS Assistance to Vice President Internal Audit 1. Support Vice President Internal Audit for Travel Expense settlement 2. Provide support to Vice President Internal Audit for expense settlement 3. Maintain the calendar of Vice President Internal Audit 4. Hotel and flight booking for Vice President Internal Audit Assistance towards the team 1. Stationary stock maintenance of Internal Audit team 2. Support in scheduling departmental meetings on a monthly basis and maintenance of minutes of meetings (MOM) 3. Training coordinator of Internal Audit department 4. Support related to the audit process 5. Maintenance of mobile bill details and submitting personal call cost information to HR 6. Organization of annual Internal Audit workshop and arrangement for the same Common responsibility 1. Scheduling meetings & Video Conference for Internval Audit Team 2. Raising shopping cart for Internal Audit team 3. Ensure Internal Audit rooms are properly maintained regarding 5S

Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman's daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM). Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Handle confidential documents with high integrity. Coordinate communication between Chairman and internal/external stakeholders. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Kindly share your resume on sv12@svmanagement.com

Manage the CEO, CFO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls Prepare MOM

Location - Worli Salary - Depend upon Candidate Contractual Hiring , very well known Company (This role is for 6mnths it may extend it may not extend) Experience - Minimum 8yrs Job Summary: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality Share resume on - charvi.a@ipsgroup.co

Role & responsibilities Key Responsibilities: Maintain a systematic follow-up system for pending tasks and deadlines. Update and report to the manager on ongoing projects and outstanding items. Coordinate meetings, appointments, and action items on behalf of the MD. Manage the MDs calendar, travel arrangements, and confidential information. Organize meetings and conferences, ensuring all logistics are handled efficiently. Qualifications: Bachelors degree. Proven experience as an Executive Assistant or Personal Secretary. Excellent written and verbal communication skills in English. Proficient in MS Office tools. Strong organizational and multitasking skills.

Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Contact Riddhi at 8655546080 to apply. Required Candidate profile \

Job Description: Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel plans Coordinate internal and external meetings, site visits, and reviews Draft, review, and manage correspondence, reports, and other documents Act as a point of contact between the MD and internal/external stakeholders Maintain organized records of key contracts, project timelines, and client communications Follow up on project updates and ensure timely completion of assigned tasks Prepare meeting minutes, business presentations, and briefs as required Handle confidential information with discretion and professionalism Support the MD with administrative tasks, including budgeting and expense tracking Coordinate with various departments (sales, legal, engineering, etc.) for updates and reporting Qualifications and Experience: Graduate in Business Administration, Real Estate, or related field preferred 2–3 years of experience as a Personal Secretary/Executive Assistant in the real estate sector (residential/commercial) Strong knowledge of real estate industry practices and terminology Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools Highly organized, with strong time-management and multitasking abilities Ability to work under pressure and adapt to a fast-paced environment Preferred Skills: Familiarity with Bangalore’s real estate landscape and regulatory framework Prior experience working with senior leadership or MD-level executives Knowledge of project coordination and documentation in construction/development settings

Job Summary: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Key Responsibilities: Organize and Monitor Projects, Calendar and Schedule Management, Travel Planning and Bookings, Meeting Coordination, Reminders and Follow-ups, Task Coordination.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Kukkatpalli, Hyderabad interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Sindhicamp , jaipur interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Kukkatpalli, Hyderabad interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100