884 Executive Assistant Jobs - Page 23

Executive Assistant to DM candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Mumbai interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Role & responsibilities Responsible for overseeing and supervising Directors office, companys activities and employees Website, APP and Backend Assistance to end customer in lieu with IT/Telle caller/backend staff, reporting to Director on such matters in Summary Report (What was action plan, Was the client satisfied, how was the team's readiness in helping.) Find right person to rectify and avoid same in future (system or person), giving high profile clients calls to ensure smooth onboarding experience. Researching, shortlisting and coordinating potential tie-ups or sponsorship opportunity of our group companies with allied industry reputed players. Hosting, getting invited paid and non-paid events/trade-fair/exhibition through PRO. To keep Director in lime light, working with news and magazine companies' reporters and PR agencies to get exclusive invites for Director. Finding faults/bugs and bottlenecks prior to customer facing it on Website, Apps, Backend; competitor and trend analysis. Handling customer grievances and compliments, Ideas for updating of Website, Apps, Backend. Coordinating with Sister companies and their staff and Directors. Executing the vision of Directors and pushing the right doors to get it done quickly and efficiently without over involving other. Recruitment aid in being a filter before Director Interview round, CTC and work profile negotiation, Screening potential sites like LinkedIn, FB, Naukri etc. to find best talent and retain them. Summary report post due diligence to be sent to Director for their approval for Round 2. Electronic device purchase, and working with IT team to conclude matter if any damage found or any IT/HR policy breached by anyone. Coordination with vendors including (but not limited to): Negotiation and Contract/ Scope vetting, Giving ideas for Scope/Contract to protect company interest. Finding potential players, Categorizing them in L1, L2... T1, T2 ... Sharing Working progress to stakeholders, reminders to stakeholder of pending task and meeting given deadline and vouching and verifying all things prior to Director seeing it. Getting changes/incomplete things done inside and outside organization with utmost diplomacy and tact. Representing Director in Internal and External meeting, getting their point across even in their absence and getting the work done and closing deals as per their expectation with minimal Director involvement. Oversee the activities of teams/departments, ensure their smooth working and, compliance of company policies. Motivate, train and develop employees and ensure they are on track to achieve companys objectives and goals. Responsible for Directors Documents related Projects, MIS, MOM etc. which includes study, analyze and prepare final summary and brief to Directors on timely basis Coordinate executive communications, including taking calls, responding to emails and interfacing, resolving conflicts & hurdles with internal and external clients Prepare internal and external corporate documents for Director and team members Schedule meetings and appointments Maintain an organized filing system of paper and electronic documents. Responsible for Directors all Documentation Uphold a strict level of confidentiality Responsible for Directors timely payment such as Credit Card, Phone etc. Make travel arrangements and manage travel itineraries. Prepare MOM of meetings and ensure compliance

Business Data Analytics Project Tracking &Strategic SupportLeadership Communication Stakeholder Management Required Candidate profile Strong analytical and problem-solving abilities (Excel/Power BI preferred) Excellent Communication Skill and Business acumen

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile Excel Knowledge Should have knowledge with legal matters Should know to read Legal Doc Only Female Preferred

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office

Job Title: Executive Assistant to CEO Location: Bandra West, Mumbai Company: Aliff Overseas Website: www.aliff.in Work Timings: Monday to Friday: 9:30 AM -6:00 PM Saturday: 9:30 AM - 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the company's brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelor's degree preferred.

Handling all Secretarial and Accounting Functions Coordinating with Lawyers / Legal Consultants on various issues including land matters, PP Act, Tenancy, Rent Control Act, Land Acquisition Act, Town Planning Act, Charitable Trusts Act, Company Law Handling Travel Plans / Arranging Meetings / Maintaining records Handling all Banking & Financial Functions Dealing with Banks / Financial Institutions & Consultants Assisting Chairman in important Administrative and Commercial Functions Required Candidate profile Presentable, Smart, and Efficient Lady Graduates who are sincere and dedicated and proficient in ENGLISH Very good working knowledge of MS Word and EXCEL Experienced Executives will be considered for Managerial Positions PRACTICING LAWYERS/ADVOCATES can also apply for retainership positions Applicants without experience will be considered for trainee positions Apply ESSENTIALLY with recent photograph, salary expectations and past experience certificates to be furnished when requested. Perks and Benefits Attractive Salary Conforming TO THE Market. Excellent Increments & Growth Commensurate WITH Performance. Office is located near Churchgate Station.

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-5 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management Looking for immediate joiners only./ 30 days notice period

Roles and Responsibilities Manage daily calendars, schedule meetings, appointments, and events for executives. Coordinate travel arrangements, including booking flights, hotels, and transportation. Draft letters, emails, and other documents as required by executives. Maintain confidentiality of sensitive information and handle confidential correspondence. Provide administrative support to senior management team members. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or similar role. Proficiency in MS Office applications (Word, Excel) with strong typing skills (minimum 40 wpm). Excellent communication skills with ability to draft professional emails and letters. Strong organizational skills with attention to detail and ability to prioritize tasks effectively.

Roles and Responsibilities Manage daily calendars, schedule meetings, appointments, and events for executives. Coordinate travel arrangements, including booking flights, hotels, and transportation. Draft letters, emails, and other documents as required by executives. Maintain confidentiality of sensitive information and handle confidential correspondence. Provide administrative support to senior management team members. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or similar role. Proficiency in MS Office applications (Word, Excel) with strong typing skills (minimum 40 wpm). Excellent communication skills with ability to draft professional emails and letters. Strong organizational skills with attention to detail and ability to prioritize tasks effectively.

Job Summary: The Executive Assistant will provide comprehensive support to the Director by managing schedules, coordinating meetings, handling communication, and assisting with various administrative tasks. The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion. Key Responsibilities: Calendar Management: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and manage multiple activities while ensuring the executive's schedule runs smoothly. Communication: Screen, prioritize, and manage incoming communications, including emails, calls, and correspondence. Draft, edit, and proofread emails, reports, and presentations on behalf of the executive. Meeting Coordination: Prepare and distribute meeting agendas, take minutes, and follow up on action items. Coordinate logistics for internal and external meetings, including room reservations, AV setup, and catering. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Prepare and submit travel expense reports on time. Administrative Support: Manage and maintain confidential files and records. Assist with special projects and research as required by the executive. Handle office management tasks, such as ordering supplies, processing invoices, and coordinating with vendors. Liaison: Act as a point of contact between the executive and internal/external stakeholders. Represent the executive in meetings or communications when required. Other Duties: Provide support to other executives and departments as needed. Perform additional administrative tasks as required. Qualifications: Education: Bachelor's degree in Business Administration, Communications, or a related field preferred. Experience: 7-10 years of experience in an executive assistant or administrative role, preferably supporting senior management. Experience in managing complex schedules and coordinating travel arrangements. Skills: Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Discretion and the ability to handle confidential information. Attributes: Proactive, with the ability to anticipate needs and act accordingly. Strong problem-solving skills and the ability to work independently. Professional demeanor and strong interpersonal skills.

We have job opening of Executive Assistant to Chairman for a Trading Company dealing in Building Material & Home Decor in Sector 82 Mohali The candidate must have good exposure of Secretarial Functions. Required Candidate profile Candidate should be Graduate with good communication skills with 5+ years experience on the similar profile. Salary is negotiable. If interested, please reply and send your CV.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Managing schedules Liaison between the Director and Internal Team Handling emails information Drafting replies Minutes of meeting Travel arrangements General administrative support Required Candidate profile Office 6 days a week Gender Female candidate and Married preferred

The incumbent will have the following responsibilities. 1) To collect data from various teams and collate it in an organized way so as to facilitate decision making by the MD. 2) Communicate on behalf of the MD with various stakeholders within and outside the organization. 3) Act as a sounding board to the top management and provide insightful feedback to the MD based on own analysis and discussions with the rest of the senior management. 4) Conduct various strategic analyses from time to time to assess the strategic positioning of the company. 5) Undertake various strategic projects from time to time to effect the organizational changes desired by the MD

Key Responsibilities: Manage executive calendars, appointments, and travel arrangements (domestic and international) Prepare and edit correspondence, reports, presentations, and other documents Handle confidential information with the utmost discretion Coordinate meetings, including preparing agendas, logistics, and minutes Liaise with clients, stakeholders, and internal departments on behalf of executives Track and follow up on projects, action items, and deadlines Manage expenses and prepare reports Provide personal assistance as needed Requirements: Bachelors degree preferred 5–12 years of experience supporting senior executives, ideally in finance, banking, or professional services Age preferred – above 40 Exceptional communication and organizational skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work under pressure, multitask, and prioritize effectively High level of integrity and professionalism Discretion and sound judgment in handling sensitive information

Looking for a premier business school graduate to join as an executive assistant to the MD. The incumbent will have the following responsibilities. 1) To collect data from various teams and collate it in an organized way so as to facilitate decision making by the MD. 2) Communicate on behalf of the MD with various stakeholders within and outside the organization. 3) Act as a sounding board to the top management and provide insightful feedback to the MD based on own analysis and discussions with the rest of the senior management. 4) Conduct various strategic analyses from time to time to assess the strategic positioning of the company. 5) Undertake various strategic projects from time to time to effect the organizational changes desired by the MD.

Responsibilities: Serve as the primary point of contact for internal and external stakeholders, providing one-on-one executive support. Manage administrative tasks, including calendar management, meeting scheduling, correspondence, and prioritization of emails. Act as a bridge for seamless communication between the partners office and internal departments, fostering credibility, trust, and strong relationships with senior management. Provide administrative assistance in executing assignments, initiatives, and projects on behalf of the partner’s office. Conduct research and analysis as directed, preparing detailed reports when required. Assist in tracking departmental work plans, ensuring follow-ups and timely completion of action items from meetings. Support the implementation of organizational projects and programs, handling multiple priorities effectively under tight deadlines. Manage competing priorities efficiently, demonstrating a proactive approach and ensuring successful project completion. Candidate Profile: Experience: 3-5 years of executive support experience in a fast-paced environment. Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Ability to design and edit presentations and materials. Strong problem-solving and technical troubleshooting skills. Soft Skills: Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. High level of professionalism when interacting with senior executives and diverse teams. Ability to make informed decisions regarding task prioritization and time management. Work Ethic & Confidentiality: Ability to manage multiple tasks independently with minimal supervision. Quick adaptability to urgent requests and deadline-driven tasks. Strong integrity and discretion when handling confidential information. Collaborative mindset with the ability to work effectively in cross-functional teams and diverse environments.

responsible for daily team works being done making sure sales reports are done by MIS team Process steps followup overview of MIS on routine work overview of PC (Process Coordninator) work to check all reports are done on time by other check for the gaps inform manaagement if there is any potential break down in the system inform Management for anyone taking short cuts on their work.

responsible for daily team works being done making sure sales reports are done by MIS team Process steps followup overview of MIS on routine work overview of PC (Process Coordninator) work to check all reports are done on time by other check for the gaps inform manaagement if there is any potential break down in the system inform Management for anyone taking short cuts on their work.

Role & responsibilities Providing high-level administrative support to Director. Managing complex calendars and scheduling appointments. Arranging travel itineraries and accommodations. Preparing and editing correspondence, reports, and presentations. Organizing and coordinating meetings and events. Handling confidential information with discretion. Maintaining efficient filing and record management systems. Qualifications: Proven experience as an Executive Assistant or similar role with the Qualification of MBA, BBA. B.COM. If you are a proactive and detail-oriented professional looking for a challenging role, we encourage you to apply! Preferred candidate profile The Candidate who did MBA, BBA. B.COM. with the same role experience is prefered.

Looking for a smart, bold, and open-minded female PA to assist the Director in calls, emails, meetings, travel, and business development. Must be presentable, fluent in English, cooperative, and comfortable as both assistant and companion. Required Candidate profile Fluent in English; confident in handling clients and executives. Proficient in MS Office (Excel, PowerPoint, Word). Comfortable in both formal and semi-formal settings. Trustworthy and flexible.

Opportunity with Global MNC for EA Virtual Assistant for UK Support Interested candidates available for interview can share profile to connecthr@top-notch.co.in. (Email/whatsapp) Shortlisted candidates will be asked to meet personally Position: Virtual Assistant / Personal Assistant Location: Bangalore- CV Raman Nagar Work Mode-Initially Hybrid Later Remote Experience: 3-10years (Virtual Assistant / Admin Support roles) Communication: Excellent English (verbal & written) is mandatory Executive -3-years of VA is good for this junior role SrEx - Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA Responsibilities: Calendar & email management Scheduling meetings and calls Admin tasks and coordination Report preparation and follow-ups Supporting clients or executives virtually

Manage executive calendars, schedules, appointments, and meetings.Prepare and edit correspondence, reports, presentations, and other documents.Coordinate internal meetings, client appointments, and travel arrangements. Required Candidate profile Exceptional verbal & written communication.Highly proficient in MS Office, Google Workspace, and Calendar management tools, Scanning.Able to summarize the document/proposal/report.

Job Description Hiring!!! Designation - Executive Assistant (only Female candidates can apply) Responsibilities Management of Email on Behalf of Director Contract Drafting, Understanding and negotiation Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Prepare weekly, monthly or quarterly reports Oversee the performance of other staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Must reply promptly & availability to coordinate 24*7 hrs. Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars, Google sheets, Google work space etc. ) Excellent verbal and written communications skills Discretion and confidentiality Candidates prefer from nearby location only.