884 Executive Assistant Jobs - Page 20

Role & responsibilities Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings. Provide high-level administrative support to the Director, including managing schedules, appointments Prepare and organize documents for meetings, presentations, and reports. Draft and edit communications, letters and presentations. Ensure timely follow-up on action items from meetings Maintain a filing system for easy document retrieval. Prepare and review reports, presentations, and correspondence on behalf of the Director. Screen and prioritize emails, calls, and requests for meetings. Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact. Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings. Coordinate and facilitate meetings, conference calls, and virtual appointments. Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met. Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues. Preferred candidate profile Experience in managing internal communication and scheduling for senior management. Familiarity with office management tools and systems. Minimum of 2-3 years of experience as an Executive Assistant or similar role. Proficiency in using Google Workspace (Google Calendar, Gmail, Docs, Sheets). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. High attention to detail and ability to prioritize tasks efficiently. Professionalism and discretion in handling confidential matters.

Job Title: Executive Assistant to the COO Industry: FMCG Location: Chennai Position Overview: We are seeking a highly organized, strategic and proactive Executive Assistant to support the Chief Operating Officer in managing day-to-day operations and driving key initiatives across the organization. This role is tailored for someone with a strong management consulting mindset, capable of providing high-level strategic support, managing cross-functional projects and acting as a trusted advisor to the COO. The ideal candidate will be highly adept at handling complex administrative tasks, strategic decision-making support, and project management, all while maintaining a high degree of confidentiality and professionalism. Key Responsibilities: Executive Support: - Provide high-level administrative support to the COO, including managing the COOs calendar, scheduling meetings and preparing briefing materials. Ensure smooth coordination of internal and external meetings and events. Strategic Project Management: - Assist in driving and tracking key initiatives, ensuring projects are delivered on time and within scope. Work closely with cross-functional teams to monitor progress and report updates on the COOs strategic projects. Data Analysis & Reporting: - Compile, analyze and present key data and performance metrics to support decision-making. Create detailed reports and presentations for internal and external stakeholders on behalf of the COO. Business & Market Research: - Conduct research on industry trends, competitor activities and market opportunities to help inform strategic decisions. Prepare insightful analysis to support the COO in staying informed about the market landscape. Cross-Functional Collaboration: - Serve as a liaison between the COO and senior leadership teams, ensuring alignment and smooth communication between departments. Foster a collaborative environment by helping to bridge gaps between functions such as sales, operations, finance and marketing. Meeting and Event Coordination: - Organize and facilitate high-level meetings, including preparing agendas, taking minutes and following up on action items. Coordinate key events or off-sites that are critical for business strategy and leadership alignment. Problem-Solving & Decision Support: - Provide critical thinking and problem-solving support on business challenges, ensuring that the COO’s time is used effectively. Assist in resolving operational bottlenecks and facilitate key decision-making processes. Confidentiality & Discretion: - Handle sensitive company information and internal communications with the utmost confidentiality. Exercise discretion in managing the COO’s time and priorities, ensuring high-level operational effectiveness. Stakeholder Management: - Manage relationships with internal and external stakeholders, ensuring timely communication, follow-ups and support as required. Represent the COO in meetings when necessary and act as a point of contact for key business relationships. Qualifications: Education: A bachelor’s degree in business administration, management, or a related field. MBA or similar advanced qualifications is a plus. Experience: At least 3 years of experience in a senior administrative or management consulting role, preferably within the FMCG industry. Skills & Competencies: - Strong project management and organizational skills. - Excellent written and verbal communication abilities. - Strong analytical mindset with the ability to process complex information quickly. - Proven ability to handle multiple high-priority tasks in a fast-paced environment. - Ability to work independently and anticipate the needs of the COO. - Exceptional interpersonal skills and the ability to build strong relationships with senior leadership and other key stakeholders. - Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint skills. Familiarity with project management tools is a plus. - Prior experience working with senior executives in a fast-paced, high-growth environment.

Overview: The Secretary will provide administrative support and ensure the smooth functioning of the Senior Vice Presidents (SVPs) and above on day-to-day activities. Roles and Responsibilities: Managing national and international travel reservations (flights, visas, hotels, etc.) for SVP's and above (sometimes for other senior team members) Managing calendar day to day functions on the outlook Ensuring meetings are effectively organized and minutes are maintained Conducting internet searches and gathering data, analyzing and preparing reports Assisting in ad hoc assignments as assigned by the respective manager Arranging for lunch/dinner meetings/ off sites as and when required Filling and submitting monthly reimbursements and assisting in tax management Coordinating and communicating with other departments regularly Generating and analyzing team reports on the internal ERP system Prerequisites: Excellent planning and organizing skills Good time management and multi-tasking skills Good verbal and written communication Confidentiality and Reliability Command over Microsoft Office tools, like Excel, Word, PowerPoint, Outlook Attention to detail Experience 1-5 years Education Any graduate Compensation The compensation structure will be as per industry standards

Calendar management Aid Director in preparing for meetings Responding to emails and document requests on behalf of Director Draft slides, meeting notes and documents for executives Required Candidate profile Bachelor's degree or equivalent experience in Secretarial work. Good command in English Microsoft Office suite, Google Docs. Experience in managing multiple priorities, administrative coordination

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

About the Role This role is a unique opportunity for an ambitious, highly organised individual to work directly with the leadership team and play a pivotal role in the day-to-day functioning of the company. You will work at the intersection of Executive Support, HR Administration, and Office Operations, contributing to the rhythm of the business and ensuring things run smoothly behind the scenes. Think of it as the engine room of a fast-moving, entrepreneurial setup - perfect for someone who enjoys ownership, variety, and making things happen. Youll report directly to the Vice President - India and work closely with cross-functional teams, playing both a strategic and hands-on role. What You Will Do Here Executive Assistant Responsibilities Manage the Leaders calendar, appointments, and travel logistics Organise internal meetings, external stakeholder interactions, and follow-ups Prepare decks, briefs, reports, and summaries ahead of key discussions Maintain confidentiality and handle sensitive information with discretion HR Administration Assist in onboarding, employee documentation, and HRIS maintenance Support performance review cycles, leave tracking, and HR-related queries Help drive engagement initiatives, internal comms, and team culture activities Office Administration Coordinate vendor management, subscriptions, and office supplies Manage logistics for events, training, and team offsites Track expenses and budgets related to operations and team events What Will Set You Up for Success You thrive in ambiguity and bring struct You have a knack for anticipating needs before theyre even said aloud You’re a natural planner, communicator, and relationship builder You don’t just manage tasks - you own outcomes You understand the importance of discretion and professionalism Preferred Qualifications MBA in HR, General Management or related fields 0–1 year of experience in a similar administrative, HR, or EA role Strong proficiency in Google Workspace / MS Office tools Excellent communication skills — written and verbal Comfort with tech tools and platforms (Slack, Trello, Notion, etc.) is a plus

Arrangment of tour schedules in National/international plans with VISA prrocess Maintain approvals in daily schedule & vender management Generate MIS & anlytics data, Email management, scheduling appoiintment, preparing Agendas for meetng Required Candidate profile Calender Management Assisting VP in daily activities preferable male candidate Good communication skills Technolgy proficiency MS Office(word,Excel, Power point) Database management immediate joiner

Job Summary: We are seeking a highly organized and strategic Executive Assistant to support senior leadership in managing daily operations, facilitating decision-making, and driving key business initiatives. The ideal candidate is a proactive problem-solver with strong business acumen, excellent communication skills, and the ability to manage confidential information with discretion. An MBA from a Tier 1 institution is required, reflecting the candidate's strategic thinking and leadership potential. Key Responsibilities: Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation. Act as a liaison between leadership and internal/external stakeholders. Prepare executive-level presentations, business reports, and communication materials. Track key deliverables and ensure timely execution of strategic initiatives. Conduct market research, competitor analysis, and data synthesis to support executive decision-making. Manage sensitive information with the highest level of confidentiality and professionalism. Assist with internal project coordination, follow-ups, and progress tracking. Represent the executives office in a professional manner in all interactions. Required Qualifications: MBA from a Tier 1 institution. 4–6 years of relevant experience in executive support, strategy, or operations roles. Exceptional verbal and written communication skills. Strong organizational, multitasking, and prioritization skills. Excellent proficiency in MS Office (Excel, PowerPoint, Word) Demonstrated ability to work independently in a fast-paced, dynamic environment.

Experience: 1 to 3 Years with good command of MS Office Qualifications: MBA, BBA, BMS, B.COM A Role Summary: - The role entails assisting the CEO in strategic and routine matters in key operational areas of the business such as manufacturing, sales, commercial, Legal, Compliance, Government Affairs, and Human Resources. - Act as the eyes and ears of the CEO for connecting with stakeholders, organizations, employees. Monitoring and updating on projects, collating, validating critical business information for management consumption, ensuring meetings, data and documentation is done on time and carried out effectively. B Attributes : - The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs. - Person must interact seamlessly and with a professional demeanour with a broad range of professionals and individuals including Senior Management Team, Board of Directors, and leadership team reporting to the CEO. C Key Accountabilities : - Work directly with the CEO to support all aspects of his daily work routine. - Maintain the CEO's calendar, including scheduling meetings, appointments, scheduling engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. - Serve as a liaison between the CEO, staff and the public. This includes receiving and screening the CEO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. - Assist the CEO in the development of presentations and white papers for internal and external audiences. - Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. - Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up - Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. - Sort and triage mail; maintain e-mail and other address directories. - Compose and prepare letters relating to routine correspondence for the CEO's signature. - Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. - Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. - Prepare, reconcile, and submit expense reports. - Maintain paper and electronic filing systems. - Maintain confidential and sensitive information. - Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. - Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material ready. - Act as a trusted and reliable partner who not only meets the deadlines but also understands and prioritises efficiently to meet the statutory / legal deadlines very critical for the business. - To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. - The Executive Assistant provides administrative and operational support to the Chief Executive Officer (CEO D Additional Tasks Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

MALE CANDIDATE CAN ONLY APPLY Job Title: Executive Assistant to Managing Director (EA to MD) Location: Mumbai - Chakala CTC: 6 - 7 LPA Notice Period - Who Can Join Within 15 Day or Immediate Preferred Gender: Male Candidate Only Age Range: 28 to 32 years Job Summary: We are seeking a smart, proactive, and detail-oriented Executive Assistant to support the Managing Director. The ideal candidate will have a strong business and financial acumen, excellent organizational skills, and the ability to manage a variety of administrative and analytical tasks. Prior experience in a similar role is essential. Key Responsibilities: Provide comprehensive administrative support to the Managing Director Coordinate and manage the MDs calendar, schedule meetings (Teams, Google Meet), and appointments Prepare and manage high-quality PowerPoint presentations and Excel-based reports Circulate minutes of meetings and follow up on key action items Liaise and coordinate with internal stakeholders including HODs and Functional Heads Manage confidential business and financial data Assist in business analysis, data interpretation, and preparation of strategic documents Track project updates and ensure timely execution of deliverables Organize and facilitate internal and external meetings Qualifications & Skills: Graduate - Acumen for Business & Finance Strong business and financial acumen Proficient in MS Office Excel (Advanced) and PowerPoint Excellent communication and interpersonal skills Smart, proactive, and analytical mindset High level of integrity and professionalism Strong time management and multitasking abilities Experience in handling confidential information with discretion Experience: 4- 8 Years in a similar role as Executive Assistant to MD/CEO/Leadership team Interested Candidate Can Call Or WhatsApp Resume on - Ruchi - 9082070785 Or Mail On - tl.west@million-minds.com.

Responsibilities: * Manage founder's schedule & communications * Oversee business operations & stakeholder engagement * Provide strategic planning & leadership support * Ensure effective information management Provident fund

Role & responsibilities To manage and coordinate the daily schedule, meetings, Conferences and appointments. 2. To prepare agendas, reports, and briefing materials for meetings. 3. To take minutes during meetings and ensure follow-up on key action points. 4. To handle travel arrangements, itineraries, and accommodations. 5. To prepare reports, presentations, and correspondence on behalf of the CEO. 6. To maintain confidential documents, records, and databases. 7. Responsible for Screening emails, calls, and requests, responding where appropriate. 8. Responsible for Drafting and proofreading emails, letters, and presentations. 9. To facilitate communication between different departments and executives. 10. To handle office-related administrative duties as required Experience required: 3 to 5 years of experience in a factory/corporate in Secretarial/Executive Assistant role. Preferred candidate profile Any Graduate with good communication Perks and benefits

Seeking a proactive Male Executive Assistant to support senior management with scheduling, coordination, travel, and communication tasks. Must be organized, discreet, tech-savvy, and able to manage time-sensitive responsibilities efficiently. Required Candidate profile Male candidate with strong organizational skills, proficiency in MS Office, excellent communication, and ability to manage calendars, travel, and confidential tasks for senior leadership.

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 5+ years of experience in a similar position working with CMD / Director. Candidate should have experience of working in Foreign Ministry or Embassy in a secretarial position, who is currently retired. Good Computer Skills. Required Candidate profile Strong English Communication skills is require. Responsible for managing schedules, meetings & appointments. Updating paperwork & maintaining documents. Strong Follow up & Coordination skills. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience