884 Executive Assistant Jobs - Page 17

Urgent Requirement of Executive Assistant - Medical Administration @Amrita Hospital, Faridabad Experience - 2 to 5yr (Healthcare Background only) Qualification - MHA/MBA (Hospital Managment) Salary - As per industry norms Interested candidates can contact - Rahul Chauhan Ph No - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Urgent Requirement of Executive Assistant - Medical Administration @Amrita Hospital, Faridabad Experience - 2 to 5yr (Healthcare Background only) Qualification - MHA/MBA (Hospital Managment) Salary - As per industry norms Interested candidates can contact - Rahul Chauhan Ph No - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Urgent Requirement of Executive Assistant - Medical Administration @Amrita Hospital, Faridabad Experience - 2 to 5yr (Healthcare Background only) Qualification - MHA/MBA (Hospital Managment) Salary - As per industry norms Interested candidates can contact - Rahul Chauhan Ph No - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Urgent Requirement of Executive Assistant - Medical Administration @Amrita Hospital, Faridabad Experience - 2 to 5yr (Healthcare Background only) Qualification - MHA/MBA (Hospital Managment) Salary - As per industry norms Interested candidates can contact - Rahul Chauhan Ph No - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office. This role involves managing calendars, coordinating meetings, handling correspondence, and acting as a liaison between the executive and internal/external stakeholders. About The Role: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Screen and prioritize emails, calls, and other communications. Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism. Organize and coordinate meetings, including logistics, agendas, and minutes. Handle confidential information with discretion. Liaise with internal teams and external partners on behalf of the executive. Track expenses and prepare reimbursement reports. About You: Proven experience as an Executive Assistant or in a similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in office software (e.g., MS Office Suite, calendar tools). Ability to work independently and handle multiple priorities. Discretion and professionalism in dealing with sensitive information.

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Responsible for Director's calendar & to involve in Planning & strategy of the Business. To coordinate with all the internal stake holders in order to get regular Business. Interested candidates may send their cvs on - recruitment@vishakha.com

Designation - Executive Assistant to the Founder Department - Administration Location Bangalore Qualification – Graduation from Tier-1 / Tier-2 College/ Tier 3 Job Overview The Executive Assistant (EA) to the Founder requires exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. The EA serves as the primary point of contact for internal and external stakeholders and plays a critical role in ensuring the Founder’s schedule, communications, and daily operations run smoothly. Areas of Responsibility Managing the Founders Calendar and Schedule Coordinate and manage the Founder’s Inbox, calendar, including meetings, appointments, and travel arrangements. Prioritize and schedule meetings, ensuring efficient use of the Founder’s time. 2) Communication and Correspondence Management Prioritize and schedule meetings, ensuring efficient use of the Founder’s time. Handle correspondence, emails, phone calls, and inquiries on behalf of the Founder. Draft necessary communication for emails, meetings, seminars, etc. Prepare and proofread documents, reports, and presentations as needed. Travel Coordination, Logistics and Office Management Organize domestic and international travel logistics, including flights, accommodations, and itineraries. Ensure all travel arrangements align with the Founder’s preferences and schedule. Oversee the Founder’s office operations, including office supplies, equipment, expense reports, etc. Meeting Coordination : Prepare meeting agendas, attend meetings, take minutes, and follow up on action items as directed by the Founder Coordinate logistics for board meetings and other executive-level gatherings. Information and Data Management Data Driven Skill Set Gather, compile, and analyze data for reports and presentations. Maintain confidential files and documents, exercising discretion and confidential

Manages the day-to-day administrative affairs of the CEOs office, scheduling all appointments, conferences, engagements and other commitments Provides the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements; coordinates with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements Maintains an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO, takes messages and maintains contact lists, and whenever possible responds to callers directly based on knowledge of CEOs preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department Processes all incoming correspondence received in the office of the CEO, prioritizing and determining its disposition Determines which correspondence can be handled by self and takes the initiative in drafting responses for the CEOs signature based on knowledge of his activities, interests, priorities, and issues Handles confidential and sensitive information with poise, tact and diplomacy Schedules and organizes all activities such as meetings, travel, car services and Company activities for the CEO Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay Produces meeting summaries and maintains and tracks CEOs priority lists of projects and other board memberships and responsibilities Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff Handles all related business finances, reconciles credit card statements and manages all expense reports in a timely manner Works independently and within a team on special and ongoing projects when necessary

Urgent _ Executive assistant To Director _ Nathupur Sonipat Job Location - Nathupur Sonipat Reporting to - Director Role - Permanent Key Responsibilities : - Analyze, manage and monitor a diverse range of correspondence and document Analyze, manage and monitor a diverse range of correspondence and documentation, including of a confidential and sensitive nature, bringing important issues to the Directors immediate attention. Draft notes and responses requiring research and an understanding of administrative, operational and programmed areas. Prepare and/or review and clear correspondence for the Directors signature, ensuring accuracy of information and compliance with applicable standards. Act as the point of contact among executives, employees, clients and other external Vendor Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings (Online/Offline) Make travel and accommodation arrangements Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Time Management: Effectively allocating time to various tasks and projects. Prioritization: Identifying and focusing on the most important tasks first. Goal Setting: Defining clear objectives and creating plans to achieve them. Planning and Scheduling: Developing strategies and timelines for tasks and projects. Attention to Detail: Being meticulous and accurate in carrying out tasks. Delegation: Assigning tasks to others when appropriate. Communication: Clearly conveying information and instructions. Decision-Making: Making sound choices based on available information. Collaboration: Working effectively with others to achieve shared goals. Self-Motivation: Staying motivated and focused on achieving goals.

Job Summary: We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in day-to-day operations and executive-level administrative functions. The ideal candidate will be instrumental in streamlining operations, coordinating tasks across departments, and ensuring efficient communication with both internal teams and external stakeholders. This role requires a detail-oriented professional with strong communication, organizational, and problem-solving skills. Key Responsibilities: Executive Support: Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, and making travel arrangements. Communication Liaison: Act as the main point of contact between the Managing Director, internal teams, clients, and external stakeholders. Ensure timely and effective communication across various departments. Documentation & Reporting: Prepare, organize, and maintain key documents, reports, and presentations for the Managing Director. This includes business reports, meeting minutes, and correspondence. Project Coordination: Assist the Managing Director with the management of key business initiatives. Help track project progress, timelines, and deliverables, ensuring smooth communication between departments. Meeting & Event Management: Organize and coordinate meetings, conferences, and events on behalf of the Managing Director. This includes preparing agendas, taking notes, and following up on action items. Research & Data Management: Conduct research, compile data, and provide insights to support the Managing Director's decision-making processes. Travel Coordination: Arrange travel logistics, itineraries, and accommodations for the Managing Director, ensuring all aspects of business travel are managed efficiently. Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality at all times. Administrative Tasks: Assist in managing day-to-day administrative tasks, such as organizing files, managing emails, and handling office correspondence. Client & Stakeholder Relations: Serve as a key point of contact for important clients and stakeholders, ensuring smooth and professional interactions. Qualifications: Education: Bachelors / Master’s degree in Business Administration / Bachelor’s degree in Civil Engineering, Construction Management, or a related field Experience: Total 8 to 10 years. Minimum 3 years of experience as an Executive Assistant or in a similar administrative role in Infrastructure Industry. Experience supporting senior executives is preferred. Skills: Strong organizational skills with an ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software. Ability to maintain professionalism and confidentiality at all times. Strong time management and problem-solving abilities. Ability to work independently and as part of a team. Certifications (preferred): Certification in Executive Assistance or Project Management. Working Conditions: This role requires flexibility and may involve occasional travel for meetings or events. Ability to work in both office and remote settings as required.

Must have good exposure of managing Office of Chairman as EA.Act as the primary point of contact between the executive team and internal/external stakeholders.Manage the executive team's schedules, appointments, and travel arrangements.Make MOM Do arrangements for the exhibition from beginning to end. Fix meetings Arrange office events

Industry - Retail Age - Within 45 yrs Managing day-to-day business of the organization including scheduling meetings and maintaining the Director's calendar, preparing correspondence, coordinating travel, and other related functions Required Candidate profile Excellent Follow-Up Skills,Good command over English,Should have working knowledge of MS OFFICE, Google Sheet, and Google form Male should be open to travel around country Off Time - 11 am - 9 pm

Must have good exposure of managing Office of Chairman as EA. Act as the primary point of contact between the executive team and internal/external stakeholders. Manage the executive team's schedules, appointments, and travel arrangements.Provide general administrative support, including phone calls, email correspondence, and filing. Prioritize and manage multiple tasks to meet deadlines and ensure effective time management.

Role: Team Executive Assistant & Admin Working Days: Monday - Friday, 9:30 am - 6:30 pm (On-site) Roles & Responsibilities: Executive Assistant Duties: Provide high-level administrative support to senior management and team members. Manage partners calendars, schedule meetings, and coordinate appointments. Arrange travel and accommodation for partners as needed. Prepare reports, presentations, and other business documents. Handle confidential and sensitive information with utmost discretion. Administrative Support: Oversee housekeeping, pantry, and security staff to ensure smooth daily operations. Assist the Admin and HR departments with various operational and administrative tasks. Perform additional administrative duties assigned to support business functions. Maintain office supplies inventory and handle procurement as required. Coordinate with vendors and service providers for office maintenance and repairs.

Role & responsibilities Coordination with teachers and parents. Calendar management General admin work Preferred candidate profile Candidates with an MBA preferred, freshers also can apply. Good communication skills is a must.

Job Location: Delhi, Chandigarh Company: Reputed Ltd. manufacturing company Branches at PAN India Whatsapp/Mobile: 9899546490 Accommodation & Health Insurance to deserving candidate. To assist in Official work, shall be computer literate Required Candidate profile Required Female Personal Secretary / Executive Assistant for Corporate office & Branch. Open Minded, Flexible, Pleasing personality, excellent communication, MSOffice, Presentation, emailing, skill

As an Executive Assistant, you will be responsible for providing administrative support to senior executives. Your primary duties will include managing executive calendars, scheduling meetings, and applying digital signatures. You will collaborate with various teams such as Talent Acquisition and Travel desk to coordinate international travel arrangements, process expense reimbursements, and oversee budgets. Additionally, you will be expected to provide general administrative support, including handling ad-hoc tasks and coordinating events. The ideal candidate for this role should possess a Bachelor's/Master's degree with 1-3 years of experience as an Executive Assistant. Proficiency in Microsoft Office applications such as Outlook and Excel is essential. Strong communication skills, stakeholder management abilities, organizational capabilities, and problem-solving skills are also required. In return, we offer you the opportunity to work with a dynamic team, professional growth and development prospects, as well as a competitive compensation and benefits package. Skills required for this role include expertise in expense reimbursement, Microsoft Office, communication, executive calendar management, travel coordination, budget management, problem-solving, organizational skills, and stakeholder management.,

We are hiring Executive Assistant to CEO for Charter Airlines at Delhi. If anyone interested do share resume at 9023939262 or Email at jobs9@careercraft.co.in. Note:- You can also refer your Friends/Colleagues/Known Working Days:- 6 Day Shift Salary:- Till 45,000 Regards, Amandeep Kaur Assistant Manager Human Resources Career Craft Consultants,

Manage the Director’s calendar, including scheduling meetings, appointments, and travel. Screen and prioritize emails, phone calls, and other communications. Prepare reports, presentations, and correspondence on behalf of the Director.

we have an urgent opening for EA to Director for Bangalore location. if you are interested kindly share your resume at acutevision05@gmail.com and acutevision06@gmail.com or call at 7737523985, 8439957717 Company: FMCG Position: EA to Director Experience: 3 yrs Location: Bangalore Job Summary: The opening is for a management executive role to join the office of senior management within our company. The individual must be energetic, diligent, have great attention to detail, must be good with numbers and calculations and enjoy finance, have an analytical mind, with excellent communication skills in both written and spoken English, good summarising skills, must have the ability to negotiate and navigate through complex situations with skill and patience. This role involves working closely with a Directors office within the company, various internal teams and external stakeholders and partners with to enable effective results. Key Responsibilities: Act as a liaison between the Directors office and various internal departments. Coordinate with different teams to collect and compile required information. Present information in a structured and professional format. Ensure timely follow-ups with teams to meet deadlines and deliverables. Assist in tracking progress on key initiatives and escalate delays and facilitate solutions. Maintain accurate documentation and records of communications and reports. Maintain financial reports and analysis as required and assist in the evaluation of related actions and results. Support the office with various requirements and administrative tasks as needed. Required Skills and Qualifications: Bachelor’s degree or higher in any discipline. Strong communication skills – both written and verbal. Good analytical and problem-solving abilities. Proficient in Microsoft Office Suite. Strong organizational and time-management skills. Ability to work independently and handle sensitive information with discretion. Preferred Qualifications: Prior experience in a coordination or executive support role is an advantage. Exposure to working with leadership or senior management teams. Regards AVC

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Job Role Executive Assistant to Partner Company : Leading Consulting Firm Location : Hyderabad, Mumbai & Bengaluru Job Roles & Responsibilities: 1. Ability to learn and excel with firm-specific programs 2. Calendar management 3. Travel management (Domestic and International) 4. Coordination and follow-ups with the team 5. Manage Team & client meetings 6. Expense reimbursements 7. Manage documents & other correspondence 8. Client Coordination for invitation/participation to various programs 9. Create & Manage MIS Reports. Qualification Criteria Graduate/ PG preferably from B.Com/ BBA streams 2. Minimum 2 years of EA experience with senior management Good communication skills – Oral & Written Good interpersonal skills Knowledge of Calendar, Travel & Expense management Knowledge of Excel/ PPT

Hi Everyone! WE ARE HIRING FOR OUR MNC CLIENT COMPANY FOR THE ROLE OF "RECEPTIONIST CUM ADMIN ASSISTANT" WHICH WILL BE ON 1 YEAR RENEWABLE CONTRACT ON 3RD PARTY PAYROLL @ PUNE- VIMAN NAGAR ONLY INTERESTED CANDIDATES HAVING EXCELLENT ENGLISH COMMUNICATION SKILLS ALONG WITH RELEVANT WORKING EXPREINCE SHOULD APPLY AND SHOULD BE WILLING TO WORK ON 3RD PARTY PAYROLL. Job Title: Receptionist & Admin Assistant (Contract 12 Months) Location: Pune, Global Capability Center (GCC) Work Hours: 10:00 AM 7:00 PM Duration: 12-month contract Function Split: 60% Reception, 40% Executive Assistance Key Responsibilities Reception Duties (60%) Manage front-desk reception activities, including welcoming visitors and managing check-ins Handle incoming calls and routing to appropriate contacts Coordinate with facilities for ID card issuance (visitors, new hires, contractors) Ensure a professional and organized reception area Executive Assistant Support (40%) Provide basic administrative support to 2-3 Executive Leaders on-site Schedule internal meetings, manage limited calendar coordination as needed Support logistics for team meetings, bookings, or visitor arrangements on request Assist with follow-ups, documentation, or simple travel/calendar coordination as directed by manager Qualifications Prior experience in a receptionist or admin support role preferred Good communication and interpersonal skills Basic proficiency in MS Outlook and calendar tools Organized, reliable, and able to manage multiple priorities Additional Notes Role requires high professionalism and flexibility Support needs for leaders may evolve and will be defined by their office Position reports to Site Leader (Sr. Director) Thanks and Regards, Aishwaryaa Lead Consultant- Sourcing T (+91) 022 66816930 215 - ATRIUM, Unit no. 215, 2nd floor, C - Wing, Andheri - Kurla Road, Andheri East, Mumbai 400069,Maharashtra I India www.persolkelly.co.in CONFIDENTIAL NOTE The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited. By submitting your curriculum vitae or personal data to us in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us and our affiliates, in accordance with our Privacy Policy. Please visit persolkelly.co.in for a copy of our Privacy Policy. If you wish to withdraw your consent, please drop us an email to let us know. We at PERSOLKELLY India or our representatives if any do not ask job seekers to pay any kind of fee, fine or penalties, make cash or online payment through any channel in exchange of interviews, offer letters, job or penalty claims for Kelly services or any of our clients . Nor do we ask our candidates to supply credit card numbers, PIN numbers, OTP details relating to bank accounts. All our emails will be sent from official domain only - @persolkelly.com.We are not liable for communication from any domain other than - @persolkelly.com . If you receive any suspicious requests purportedly from PERSOLKELLY India, please alert us at contactus_in@persolkelly.com. ********************************** CONFIDENTIAL NOTE: The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited