884 Executive Assistant Jobs - Page 13

Follow up on decisions, tasks, and deliverables to ensure timely execution. Minutes of Meeting (MoM): Prepare, maintain, and circulate accurate Minutes of Meetings (MoM) for internal and external meetings. Track action points and ensure accountability. Calendar & Travel Management: Efficiently manage the Chairman's calendar, appointments, and meetings. Organize domestic and international travel, accommodations, and itineraries. Operations Support: Coordinate with plant teams to monitor day-to-day operations. Prepare reports or updates for the Chairman related to plant performance. Confidential Support: Handle confidential and sensitive information with utmost discretion. Maintain professional communication with internal and external stakeholders. Other Administrative Tasks: Assist in preparation of presentations, reports, and official correspondence. Perform any other duties assigned by the Chairman.

Position : Executive Secretary Experience : 3 to 5 Years Location : Thirumalisai , Poonthamalee Salary : Upto 40 K Gross General Shift Food is Provided

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Manage calendar, schedule meetings, and coordinate with stakeholders. Handle emails, calls, and draft communications. Organize domestic/international travel & itineraries. Assist with expense reports, document filing, and admin tasks. Required Candidate profile Prepare meeting agendas, take minutes, & track action items. Liaise with clients and support event coordination. Assist in projects with research & follow-ups. Maintain strict confidentiality.

Acting as the point of contact among director, executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing directors calendars and set up meetings Make travel and accommodation arrangements Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Organize and maintain the office filing system Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality.

About Corporate and Investment Banking As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects. What you will be doing at Evalueserve- We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance. We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through. Personal Support Manage complex personal travel, family itineraries, and home-related logistics Coordinate family appointments, school or childcare scheduling, and medical visits Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations Research on gifts, home projects, events, or unique service providers Make restaurant, wellness, and entertainment reservations Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed Assist with household organization, inventory tracking, and recurring supply needs Maintain organized records related to family activities, home maintenance, and travel Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management) Update calendars and coordinate across multiple parties to avoid conflicts Ensure confidential and secure handling of all personal information and documentation Executive Support Provide after-hours monitoring and backup coverage during overnight US timeframes Proactively manage calendars, meetings, and commitments across multiple time zones Anticipate conflicts or changes and proactively rebook or adjust logistics as needed Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required Prepare comprehensive travel packets with confirmations, maps, and contact details Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks Track key deliverables and ensure timely follow-through on action items Assist with drafting and formatting documents, presentations, and talking points Provide support on ad hoc requests Maintain accurate records of expenses and assist with reimbursement or reporting processes What were looking for- 5+ years of experience in senior administrative support or personal / executive assistant roles High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills Prior experience in supporting US-based clients or executives Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams) High attention to detail, with the ability to manage shifting priorities and complex logistics Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations Sound judgment, professionalism, and discretion when handling confidential information Ability to take initiatives and ownership of responsibilities with minimal oversight Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles Disclaimer: The following job description serves as an informative reference for the tasks you may be required to perform. However, it does not constitute an integral component of your employment agreement and is subject to periodic modifications to align with evolving circumstances. Please Note: We appreciate the accuracy and authenticity of the information you provide, as it plays a key role in your candidacy. As part of the Background Verification Process, we verify your employment, education, and personal details. Please ensure all information is factual and submitted on time. For any assistance, your TA SPOC is available to support you.

Efficiently manage calendar, schedule appointments, and coordinate meetings Arrange domestic and international travel itineraries Draft and prepare emails, reports, and other document Team coordination for meeting purposes Required Candidate profile 8-10 years of exp as EA with Strong written and verbal communication. Fluent in English Communication Travelling involved as our corporate office is Noida Sector 112

Excellent opportunity for the position of "Accounts Ex." from a well reputed CBSE affiliated School located near to Sahibabad, Ghaziabad. Position: Accounts Ex. Salary offered: 35 - 45K PM Requirements: Graduation [B.Com] /M.Com / MBA- Finance School experience is mandatory. Documents financial transactions by entering account information. Day to day accounting & banking work. Fee management. Salary management. ERP handling. Vendor's payments Knowledge of Tally & other accounts related software's. Good communication skills. Smart & active. For any Query pls feel free to call: 9266122448 or mail at: vaishnavi@educaresolution.in

Execution Support Document offline meetings, share with HOD Track action points decided in the meetings attended by the HOD. Anticipate delays/challenges and find solutions with those concerned Follow up progress with respective persons/agencies Present progress regularly to HOD and highlight corrective actions where needed Coordination and planning for local meetings Analysis and Decision Support Identify and gather data required from various systems/persons/authorities Perform analysis; come up with findings and alternate decisions/ way forwards with pros and cons Executive Productivity Manage the directors calendar, prioritize urgent appointments with clear agenda along with Manish Optimize travels and arrange meetings to maximize Directors productivity during business trips Take minutes, circulate to attendees with action-responsibility matrix Communication Management (Later) Establish internal (leadership) and external (stakeholders) communication calendar for the HOD along with the OD & PR teams Discuss and evolve communication matters (both written and oral) with the HOD. Provide inputs to the respective teams accordingly for further detailing Obtain feedback and monitor effectiveness of the communications. Manage email communication as delegated/instructed by HOD Further responsibilities could get added in future. In fact, the EA should proactively suggest any that need to be added.

As a global leader in assurance, tax, transaction and advisory services, EY hires and develops passionate individuals to contribute towards building a better working world. The company fosters a culture that emphasizes training, opportunities, and creative freedom, focusing not only on your current self but also on your potential future self. At EY, the belief is that your career is yours to shape, offering limitless possibilities and providing motivating and fulfilling experiences to guide you towards your best professional self. The current opportunity available is for the position of Secretary-National-Forensics-CBS - AWS - ASU Exec Assistants in Noida. The key responsibilities of this role include demonstrating technical excellence as an Executive Assistant with prior experience in the Service Industry. To qualify for this position, candidates must hold a minimum qualification of a Graduate degree along with at least 8 years of experience working in a multinational corporation. EY is seeking individuals who can collaborate effectively to deliver services across various client departments while adhering to commercial and legal standards. Ideal candidates should possess a practical approach to problem-solving, offering insightful and practical solutions to complex issues. The company values individuals who are agile, curious, mindful, and able to maintain positive energy, showcasing adaptability and creativity in their work approach. With a vast client base, a global workforce of 300,000 individuals, including 33,000 employees in India, EY stands as a leading brand and employer in the industry. The organization collaborates with market leaders, entrepreneurs, disruptors, and visionaries, investing significantly in skills development and learning opportunities for its employees. EY offers a personalized Career Journey and access to career frameworks to enhance understanding of roles, skills, and growth opportunities. EY is dedicated to fostering an inclusive work environment, striving to maintain a balance that allows employees to excel in client service delivery while focusing on personal career development and well-being. If you believe you meet the outlined criteria and are interested in contributing to building a better working world, we encourage you to apply for this opportunity at EY.,

JD Executive Assistant to Chairman and MD Key Responsibilities Manage the executives calendar, schedule appointments, and coordinate meetings (internal and external) Handle all travel arrangements including flight bookings, visa processing, hotel reservations, and ground transport Prepare and organize documents, presentations, and reports for internal and external meetings Maintain strict confidentiality on sensitive business matters Act as a point of contact between the executive and internal/external stakeholders Track and follow up on key action items, deadlines, and deliverables Manage expense reports, reimbursements, and office procurement as required Coordinate with other departments and assist in organizing leadership reviews, team events, and strategic offsites Support day-to-day administrative and operational functions Key Requirements Bachelors degree in any discipline; additional certification as an Executive Assistant or in Office Administration is a plus 4–8 years of experience in a similar role supporting Chairman/MD or senior leadership Excellent written and verbal communication skills High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong time management , Flexible and multitasking abilities Ability to work with discretion, integrity, and a strong sense of responsibility

Urgent Opening for Executive Assistant (only female) Experience - 1 to 3 yrs Salary - upto 30k Location - Airport Road, Surat Only Surat Locals Can Apply Contact - 9664930799

Hiring for Executive Assistant to CEO Day Shift Fixed Saturday & Sunday off Package up to 5.5 LPA Location - Noida For more details Call @ 9899487873

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

The role in a gist: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion. What you will work on: Manage and maintain the executives calendar, including scheduling appointments, meetings, and travel itineraries Prepare reports, presentations, and correspondence on behalf of the executive Attend and take notes during meetings, prepare minutes, and follow up on action items Coordinate logistics for internal and external meetings, including venue, agenda, and participants Manage emails and communications, prioritizing urgent and confidential matters Serve as a liaison between the executive and internal/external stakeholders Handle travel arrangements including booking flights, accommodations, and processing expenses Assist with project tracking and ensure deadlines and deliverables are met Maintain records, documents, and files in an organized and accessible manner Support in planning events, town halls, and other corporate functions as needed The ideal candidate: Bachelors degree in Business Administration, Management, or a related field MBA or postgraduate degree preferred (not mandatory) Proven experience as an Executive Assistant or in a similar administrative role Experience supporting C-suite executives Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) Excellent written and verbal communication skills High level of discretion and confidentiality Strong organizational and multitasking abilities Ability to work independently and under pressure Flexibility to adjust to changing priorities and deadlines Professional demeanor and positive attitude

Job Title: Executive Assistant (EA) Location: Global Foyer Mall, Sector 43, Gurgaon Budget: Up to 12 LPA Experience Required: Minimum 6 years Working Days: 6 days a week (Monday to Saturday) Job Summary: We are seeking a highly experienced and proactive Executive Assistant to provide comprehensive administrative support to the leadership team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities with discretion and efficiency. Key Responsibilities: Manage calendars, meetings, appointments, and travel arrangements Draft and prepare reports, presentations, emails, and other communication Act as a liaison between internal teams and external stakeholders Track tasks and deadlines, ensuring timely completion of follow-ups Maintain confidentiality of sensitive information Coordinate company events, leadership meetings, and reviews Take minutes during meetings and ensure action items are followed through Handle reimbursements, documentation, and administrative logistics Requirements: Minimum 6 years of experience as an Executive Assistant or in a similar rol Strong organizational and multitasking abilities Excellent communication skillsboth written and verbal Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) High level of integrity and confidentiality Ability to work independently and under pressure Flexible with working hours, as needed What We Offer: Competitive compensation up to 12 LPA Opportunity to work closely with top leadership Fast-paced and growth-oriented work culture Office located at Global Foyer Mall, Sector 43, Gurgaon

Provide high-level administrative & legal support to the legal practitioner Manage schedules, prepare legal documents, conduct research & handle communication Fill Timesheets Billing & Invoicing Create content matter for the team File Management Required Candidate profile 2-3 years of experience as a Legal Assistant/ Executive Assistant at a law firm or legal department Knowhow of legal procedures & terminology Excellent written & verbal comm. skills Good in MS Office

Provide high-level administrative & legal support to the legal practitioner Manage schedules, prepare legal documents, conduct research & handle communication Fill Timesheets Billing & Invoicing Create content matter for the team File Management Required Candidate profile 2-3 years of experience as a Legal Assistant/ Executive Assistant at a law firm or legal department Knowhow of legal procedures & terminology Excellent written & verbal comm. skills Good in MS Office

Leading research and IT company requires Admiinistrative Manager - Noida( sector- 132) We are looking out for Administrative Manager for our client office in sector- 132 in Noida PFB the JD and details QUALIFICATION- GRADUATE THE KRA's are as follows- -Coordinate executive communications, including taking calls, responding to emails and interfacing with clients -Prepare internal and external corporate documents for team members and industry partners -Schedule meetings and appointments and manage travel itineraries -Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events -Maintain an organized filing system of paper and electronic documents -Uphold a strict level of confidentiality -Develop and sustain a level of professionalism among staff and clientele -Act as the point of contact among executives, employees, clients and other external partners -Manage information flow in a timely and accurate manner -Manage executives calendars and set up meetings -Make travel and accommodation arrangements -Rack daily expenses and prepare weekly, monthly or quarterly reports -Oversee the performance of other clerical staff KEY REQUIREMENTS FOR THSI ROLE. -Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management -Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software -Proficiency in collaboration and delegation of duties -Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities -Exceptional interpersonal skills -Friendly and professional demeanor If the position interests you and you find a fitment kindly share. career@megmaservices.co.in or contact Pranav- 7011354635 Also share the following details -current ctc n notice period -expected ctc -relevant experience as an EA -Open to work 6 days/week -open to work in Noida - Open to join immediately -Reason for leaving the current company

ROLES AND RESPONSIBILITIES Compiles and reports on information relevant to supervisor's assignment. Administers inter-department or inter-unit programs or processes. May be responsible for coordinating travel and submitting expenses. OFFICE SUPPORT CAREER STREAM: Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision. DIFFERENTIATING FACTORS Autonomy: Works on assignments that are extremely complex in nature, and may be responsible for leading daily operations. Performs a variety of complex or technical-advanced administrative and clerical duties . Has high degree of initiative; Work may be done without established procedures. Organizational Impact: Work may include activities related to special assignments, and providing instructions to accomplish day-to-day work activities to junior individuals in the department . Work involves obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area . Problems faced are general and may require understanding of other job areas but typically are not complex. Communication and Influence: Communicates with internal and external contacts . Obtains and provides information on matters of significant importance to the job area. Leadership and Talent Management: May act as a team lead and assistant to the supervisor / manager. May delegate tasks to other team members and be responsible for the review of work product. Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 8 years of relevant experience.

Minimum 2-3 years of experience in a similar role. Proficiency in Excel and Presentation skills is crucial, along with being digitally savvy. Ability to support management with business communication, analytics, and customer management with a strategic perspective. Mandatory requirement: NIT engineer or B School background.

Job Title: Executive Assistant to Deputy Country Head (Agri Business) Location: Gurgaon Industry: Agriculture / Agribusiness / Commodities Experience Required: 6-12 years Job Description We are seeking a dynamic and organized professional to support the Deputy Country Head (DCH) in a strategic and operational capacity. The role requires a high level of business acumen, project management skills, and the ability to coordinate with internal and external stakeholders across the agriculture and commodity sectors. Key Responsibilities 1. Decision-Making Support Conduct industry and business research and analysis to aid the DCH in making data-driven decisions. Prepare briefing notes and presentations for external engagements such as conferences and seminars. 2. MIS Management & Business Monitoring Develop and maintain a centralized MIS to track and report business performance metrics. Monitor and analyze key business indicators to support strategic reviews. 3. Project Oversight Drive cross-functional initiatives by managing timelines, coordinating with stakeholders, and ensuring timely execution. Track progress and follow up on deliverables across various business verticals. 4. Meeting & Calendar Management Plan and organize internal and external meetings, set agendas, capture minutes, and ensure timely follow-up. Manage the DCHs calendar and travel plans for optimal scheduling. 5. Communication Management Serve as a communication link between the DCH and various internal teams and external contacts. Ensure clear, consistent, and professional communication on behalf of the DCH. 6. Operational Oversight Handle day-to-day coordination and administration of the DCHs office. Streamline workflows and support operational efficiency. 7. Relationship Management Build and maintain strong relationships with internal and external stakeholders including clients, partners, and senior executives. Candidate Requirements Proven experience in business support, executive assistance, or strategy roles Strong analytical and organizational skills Proficient in MS Office (especially Excel and PowerPoint) Excellent communication and stakeholder management skills Prior experience in agriculture, commodities, or allied industries is an advantage

Job Title: Executive Assistant Location: Bangalore (Near Lalbagh Metro Station) Reports to: CEO Experience: 2-4 years Employment Type: Full-time Role Overview: We are looking for a proactive and detail-oriented Executive Assistant to support our CEO. This dynamic role involves preparing client proposals, tracking and following up on collections, and managing the CEOs calendar, meetings, and priorities. Key Responsibilities: 1. Proposal Management: - Draft, format, and send client proposals based on inputs from relevant teams. - Maintain a proposal tracker and ensure timely follow-ups. - Customize templates and pitch decks as needed for new clients. 2. Customer Collections Follow-up: - Maintain a tracker for outstanding payments. - Communicate with clients for payment reminders in a professional and timely manner. - Coordinate with the finance team to reconcile payments and raise alerts for delays. 3. CEO Calendar & Coordination: - Manage and update the CEOs calendar, appointments, and meeting schedules. - Prioritize and organize meetings based on urgency and business need. - Coordinate travel, logistics, and meeting preparation documents as required. Key Skills & Qualifications: - Bachelors degree in Business Administration or related field. - 2-4 years of experience in a similar coordination or executive assistant role. - Strong written and verbal communication skills. - Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace. - Highly organized with the ability to multitask and manage time efficiently. - Prior experience in customer communications or finance follow-ups is a plus. Why Join Us: - Opportunity to work closely with leadership in a fast-paced, growing environment. - Gain cross-functional exposure across operations, finance, and client servicing. - Make a direct impact on company outcomes and efficiency. Let me know if you'd like to tailor this for a specific industry, seniority level, or company tone (corporate, casual, startup).

Position -- EA to DirectorLocation - Kolkata (HO) Please find the details and share your updated CV for further processing. NIPHA Group is a more than 60year old Engineering Manufacturing Group having Turnover of Rs 500+ crore. Group has been recognized by the Government of India as a premier Manufacturing Star Export house and has been accorded National Awards for Excellence for export performance since 1975. Niphas diverse range of products and projects include Cotton Ginning Projects & Machineries, Jute Mill Equipment, Gear Boxes for Power switching Industry, Railway Track Fasteners, Bogies, Agriculture Machinery & Parts of Tillage Tools, SGI Castings, Non Ferrous Castings, Steel Forgings and special Steel Rolled products. Head office is located in Kolkata with factories in Serampore, Howrah, Chandannagar, Falta in West Bengal and Faridabad in Haryana. The manufacturing facilities are ISO 9001 : 2008 certified. You are welcome to study our Website: www.niphaindia.com and also send me queries that might have you. Job Overview: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our [executive title]. The ideal candidate will be a strategic partner, capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and ensure follow-ups on action items. Screen and prioritize incoming communications, emails, and requests. Coordinate logistics for internal and external meetings, events, and presentations. Handle confidential information with discretion and a high level of integrity. Prepare reports, memos, invoices, and other documents as needed. Act as a liaison between the executive and internal/external stakeholders. Assist with personal tasks and errands as required. Support project management tasks and special initiatives as assigned.

Manage and maintain the executive's calendar, scheduling appointments and meetings. Prepare agendas, minutes, reports, and presentations as needed.Assist in tracking action items, follow-ups, and project deadlines.