324 Executive Assistant Jobs - Page 13

Gainwell Technologies LLC Summary We are seeking a highly skilled and proactive Executive Assistant to provide advanced, confidential, and comprehensive administrative support to senior executive leadership. This role involves managing complex schedules, coordinating high-level meetings, handling sensitive information, and undertaking critical special projects. The ideal candidate will demonstrate exceptional organizational, communication, and problem-solving skills, and will thrive in a fast-paced, dynamic environment supporting senior executives such as Directors, Vice Presidents, or Presidents. Your role in our mission As an Executive Assistant , you will serve as a trusted right-hand to the executive team, enabling them to focus on strategic priorities by managing day-to-day operations, handling high-impact communications, and ensuring seamless coordination across teams. You will help streamline workflows, safeguard confidentiality, and represent executive intent in key interactions. Key Responsibilities Provide high-level, diversified, and complex administrative support to senior executives. Coordinate domestic and international travel arrangements, including itineraries, bookings, and expense reports. Collect, analyze, and prepare correspondence, reports, and presentations for executive meetings and board discussions. Liaise with internal and external stakeholders, maintaining discretion and professionalism in sensitive engagements. Plan and schedule meetings, events, and off-sites, sometimes acting on behalf of executive leadership in operational matters. Analyze data and provide insights to assist in executive decision-making processes. Manage confidential documentation and ensure secure handling of critical business information. Undertake and execute strategic special projects as directed by senior management. Collaborate across teams to facilitate internal communication and coordination. Utilize sound judgment to make decisions in complex, ambiguous situations. What we're looking for Basic Qualifications Bachelor’s degree in Business Administration or related field (preferred). Minimum of 8 years of experience in administrative or executive support roles. Proven experience working with senior leadership and managing confidential information. Resident of Kolkata. Skills and Competencies Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Excellent verbal and written communication skills. Exceptional organizational and multitasking abilities. Sound judgment and discretion in handling sensitive and confidential matters. Strong interpersonal skills and ability to interact effectively with executives, clients, and partners. Self-motivated, proactive, and able to work independently in a fast-paced environment. Adaptable to change and capable of dealing with ambiguity. High attention to detail and a commitment to quality and excellence. What you should expect in this role Exposure to high-impact decision-making environments. Opportunity to work closely with senior leaders on strategic initiatives. A dynamic and fast-paced work culture requiring agility and discretion. High visibility across the organization with opportunities for personal and professional growth. Work Environment Will require extended evening hours or occasional weekends to support critical business needs or international schedules. If you’re a confident, capable, and discreet professional ready to support senior leadership in a mission-critical role, we’d love to connect with you! 30747 SENIOR EXECUTIVE ASSISTANT

A MIS Officer is responsible for managing and maintaining the information systems within an organization They play a crucial role in ensuring the efficient and effective use of technology to support business operations and decision-making processes Required Candidate profile BE - Chemicals - M. Sc Or Any Graduate Female Candidate Prefer For Dahej Good Command Over English And Computer Maintain Confidentiality Just Like Executive Assistant To CEO - Managing Director

1. The Executive Assistant serves as the primary point of contact for the director. Provide comprehensive support services to him and ensures all communication and responses. 2. Exceptional professional skills in oral & written communication. 3. Strong interpersonal skills with the ability to take initiative, multi-task, detail-oriented, team-player, strong coordination & follow ups with ability to give priority to assigned work. 4. Proficient in MS Office Suite, data analytics/ scientifics, presentations and report making. 5. Prepare and discuss weekly, monthly yearly MIS report with director. Analyse the MIS report and submit summary of report in graphical/ chart form or as directed. 6. Work with the director to coordinate and supervise daily operations and liasoning. 7. Manage & maintain schedules, travel, meetings & Appts inside & outside the company. 8. Prepare and circulate minutes of meetings as per directions. 9. Handle all correspondence of directors like letter writing, memos and tracking requests and inquiries for directors response. 10. Establish coordination with all the departments at all company locations. 11. Maintain and retrieve all files/ records as per directions and maintain absolute confidentiality. 12. Assist in other administrative tasks as needed 13. Manage Social Media page of director, Broadcast messages on WhatsApp. 14. Manage Birthday/ Anniversary calendar of HOD’s, Distributors and other important persons within and outside the organisation. Give birthday reminders in advance, arrange cake, bouquet, gift in advance. 15. Maintain day to day working schedule and to do list. 16. Data Management 17. Data Analysis, preparing reports accordingly, give suggestions.

Calendar Management, Maintaining office environment, handling general administrative tasks,........more details can be seen from bluechipjobs.co.in . Position Raipur based. Required Candidate profile Relevant experience as per the job role

. . Looking for an energetic Executive Assistant with Legal background for assisting in day to day activities, drafting, coordination and other works. Apply if you have 1. Legal background 2. Experience as EA 3. Strong command over English . .

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

Position : Executive Assistant to Managing Director Location : Chakan, Pune Requirements Graduate degree or equivalent qualification Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong interpersonal and communication skills to interact professionally with internal and external stakeholders Excellent organizational and time-management skills High attention to detail and accuracy Proactive and flexible approach with the ability to multitask and reprioritize as needed Self-starter with the ability to work independently Discreet and able to handle confidential information Job Responsibilities Manage the Directors calendar, schedule appointments, and reprioritize as needed Coordinate travel arrangements, including vehicles and accommodation Handle the Directors correspondence—review, prioritize, and respond on their behalf when appropriate Maintain office filing systems and records of contacts Screen and respond to calls, emails, and requests Draft documents, briefing papers, reports, and presentations as needed Organize and prepare for meetings—agendas, briefing materials, and follow-ups Welcome and assist visitors at all levels Supervise all incoming and outgoing mail for the office Take initiative and ensure smooth workflow, especially in the Director’s absence Perform any additional tasks assigned by the Director or HR Other Benefits Transport facilities from designated nodal points In-house canteen Mediclaim coverage Saturday and Sunday off

Dear Applicants, Greetings from Teamware Solutions!!! Role: EA+ Admin Location: Mumbai- Preferred Western Line Experience 5-7 Years Notice Period: Immediate- 30 Days Apply Now: srividhya.g@twsol.com Role & responsibilities Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed. • Coordinate domestic and international travel, including on-the-ground logistics. Coordinate scheduling and logistics (e.g. Outlook meeting requests, room booking, venue selection, catering etc.) for staff meetings & offsite events. • Prepare and submit expense reports in MS Tool in a timely and compliant manner. Review and check expenses for the team. • Track team finances & generate timely & accurate reports. • Provide general administrative support for a geographically distributed team. Extend support to manage the India ROB calendar. To successfully perform the tasks, we expect the candidate to possess the following • Intermediate knowledge of MS Office and cloud-based applications (SharePoint) • Ability to collaborate in a team environment Ability to professionally interact with leaders • Ability to quickly learn and adopt new technologies and processes • Great communication and organizational skill • Multitasked, able to work under pressure • Possess discretion and confidentiality Thrives in a fast-paced, demanding environment and work within deadlines with flexibility Additional Skills/ requirements: Candidates having worked in a shared facility to fulfill travel and expense management requests for a large audience will be preferred. Candidate Requirements: 7-8 years of experience in a similar capacity who has worked on outlook and calendar • Communication, Travel & expense management Minimum Degree Qualification NEED AN IMMEDIATE JOINEE. • The experience of the resource needs to be purely into EA background. Profiles with facilities background will not be considered . Top 3 skills; Calendar management and emails responses, who has understanding of managing Travel & transportation bookings, filing & validating expenses, online tools, communication Good with MS Tools, Stakeholder Communication; strong communication skills and most important should be a multi tasker.

Calendar Management Travel Arrangement MOM Time Sheet Management Expense Sheet Management Required Candidate profile Candidate must have 3+ years of secretarial experience Graduation is must Good Inter-personal skills Good Communication

Key Accountabilities Domestic & Foreign travel arrangements, Guest House bookings and coordination. Arranging VC (Video Conference) & AC (Audio Conference) Room for Meetings. Management of Expense Vouchers of department employees. Visitor Management. Assisting the Dept. head in his day to day tasks. Scheduling meetings internally as well as external. Coordinating between the various departments and the Head for daily reports, follow ups needed by him. Keeping inventory of office stationary etc. Maintaining various MIS reports Help staff with Visiting Cards printing Required Experience Minimum 3-4 years of experience of working as Executive Assistant to Department Head Education & Preferred Qualifications Graduate Core Competencies Good communication skills Understanding of Microsoft Office Strong service orientation

Assist the Vice President in day-to-day tasks, strategic initiatives, and project follow-ups. Coordinate and attend key meetings; document action points and ensure timely follow-through. (Excellent written and verbal communication skills.)

Role & responsibilities Business MIS consolidation, analysis and reporting. Prepare PPTs for presentations. Assist in decision execution and follow-ups. Draft official communication and manage written communication on professionally promptly and accurately on behalf of the reporting authority. Prioritizing tasks, and streamlining workflows to meet deadlines Schedule and coordinate meetings and appointments. Make travel bookings and reservations. Managing expenses and ensure timely bill payments. Perform various administrative tasks, like organizing paperwork, maintaining office supplies. MIS Calendar management, travel arrangements and other Admin related tasks

We are seeking an Executive Assistant for our Founder to play a crucial role in streamlining operations and enhancing efficiency within the executive office. (Female Candidates Only)

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions

Roles and Responsibilities: Provide support and coordination with the Security and Safety - India Programs Assistance in quarterly budgeting plan Training Coordination/Scheduling Assist in presentations Arrange meetings, preparing MOM of the meetings, maintaining and sending to the related attendees for director. Maintenance and update of essential records Assist for Audit preparations Any other task assigned as required Coordinate for internal events/functions Desired Candidate Profile Graduate in any discipline Minimum 5years experience in corporate environment out of which min. ;3years experience in relevant skills Strong networking /computer skills Experience in budgeting Excellent English written and oral communication Well-developed interpersonal skills Logical approach to work and ability to deliver under pressure Honesty and integrity A strong motivation skill Ability to analyze, evaluate and deal with complex crisis situations Must be able to work independently, as well as in a team

We are seeking a highly professional, detail-oriented Executive Assistant” to support our CEO. This role requires a proactive individual with exceptional organizational skills, discretion. The Executive Assistant will act as a strategic partner, ensuring smooth operations across the executive office and facilitating communication and alignment across leadership teams. Executive Support: - Manage CEO’s calendar, meetings, and travel plans, optimizing time and priorities. - Prepare materials for internal and external meetings, including Board and vendor presentations. - Attend and document high-level meetings; follow up on action items. Communication & Coordination: - Act as a liaison between the CEO and internal/external stakeholders. - Draft high-quality emails, memos, and reports. - Ensure timely communication across teams and departments. Stakeholder Engagement: - Coordinate logistics for vendor meetings, board sessions, conferences, and industry events. - Manage executive-level hospitality and represent the CEO’s office with poise. Travel Booking - Manage all aspects of travel planning and booking for C-Level executives, including flights, hotels, ground transportation, visas, travel insurance and detailed itineraries. -Ensure all travel aligns with the company travel guidelines, budgets and executive preferences. - Monitor travel schedules, adjust bookings in real time, and handle last minute changes, or cancellation efficiently

Job Description: Has at least 5-6 years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordingly Desired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 6 years in an international BPO/KPO with at least 4+ years as a virtual assistant Any women candidates from Sabbatical is welcomed Working Hours: Should be flexible to work either in US shift (6PM – 2.45 AM) or UK (3 PM – 11.45 PM) Hybrid Working Mode (1 Week WFH/month)

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Provide support to Principal in daily operations. Attend phone calls, prepare/maintain - letters, notes, agendas, contacts, Email DLs etc. Review & prioritize all incoming visitors/ correspondences. Manage files related to operations & events. Required Candidate profile FEMALES & IMMEDIATE JOINERS only Chinchwad loc. Good verbal skills in English & Hindi (Marathi prf., not compulsory) Excellent written & presentation skills in English Good Soft skills & personality

Schedule meetings and appointments and manage travel itineraries Calendar Management. Document Management (personal & business docs) Fetch docs as required Good verbal and written communication skills.

Hiring of EA to Chairman & Vice Chairman - Male with 2-4 years experience at Nagpur & Hyderabad About Company: Its a well reputed company, is a national trade Council established with the objective to address the industry, its functioning and its cause with a 360 approach to promote and progress its growth, since the last 25 years, has been serving as a bridge between the Government and the trade as well as undertaking various initiatives on behalf of and for the industry. Position: EA to Chairman - Nagpur /Vice Chairman Hyderabad Gender: Male Working Experience: at least 2-5 years Qualification: Any Graduate Salary Package: 5 lpa to 7 lpa Job Location: 1. candidate for Hyderabad | 1. Candidate for Nagpur Executive Assistant: Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Interview Process: After resume shortlisted- Face to face Regards, Varun (Hr) -9718983381 Varun.osg777@gmail.com

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.