884 Executive Assistant Jobs - Page 12

Greetings from Manpower Resources India (P) ltd. Manpower Resources India (P) Limited, a leading Executive Search company, offers services in Power, Steel, Infrastructure, Oil & Gas, Cement, Engineering space. Please find all the details regarding the company and the job profile below for one of our client's requirement. About Company The company is a global conglomerate in stainless-steel manufacturing. Position Title: Executive Assistant to Plant Head Location: Tarapur Qualification : BE/B.Tech Experience : 2-8 Years Roles and Responsibilities : 1. Manage and maintain the Plant Head's calendar, appointments, meetings, and travel arrangements. 2 Draft, review, and manage internal/external correspondence, reports, and presentations. 3 Organize and prioritize incoming information, emails, and documents for the Plant Head. 4 Schedule and coordinate internal team meetings, vendor meetings, and audits. 5 Record and circulate minutes of meetings, follow up on action items with relevant stakeholders. 6 Prepare daily/weekly/monthly dashboards, MIS reports, and performance summaries for review. 7 Assist in monitoring key plant KPIs like production output, downtime, maintenance schedules, and quality metrics. 8 Coordinate with department heads (production, quality, maintenance, safety, etc.) for operational updates. 9 Follow up on decisions made during plant review meetings and ensure timely execution. 10 Act as a communication bridge between the Plant Head and internal/external stakeholders. 11 Maintain confidentiality and discretion in handling sensitive business information. 12 Support the Plant Head in tracking and reviewing the status of ongoing projects (e.g., expansion, cost-saving initiatives). 13 Help prepare project updates, presentations, and progress reports. 14 Coordinate plant visits by clients, auditors, corporate teams, and government officials. 15 Ensure visitor protocols are followed and proper documentation is maintained. 16 Assist in documentation required for ISO, environmental, safety, and other statutory audits. 17 Ensure timely submission of required reports to corporate HQ or regulatory bodies. 18 Support vendor and contractor communication related to plant operations. 19 Follow up on quotations, delivery schedules, and contract documents when required. 20 Handle ad-hoc requests from the Plant Head. 21 Assist with event planning (e.g., safety week, training programs, CSR initiatives).

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

6Days working Need Married Female Candidate MOM, Meetings, Ticket Booking Creative & Innovative Advance Excel, Google sheet Passionate about team alignment Follow ups, Client Coordination Administration, Office Coordination Calendar Management

Key Requirements: Executive Assistant for assisting Head Sales and Corporate Operations in attending calls, mails, business development, client pitching and meetings. Looking for a trustworthy, responsible, dedicated, intelligent female Candidate who can travel domestically & internationally. Must be decent, attractive and confident Key Responsibilities: Acting as a First Point of Contact. Dealing with Correspondence and Phone Calls. managing Diaries and Organizing Meetings and Appointments, Often Controlling Access to the manager/executive. Booking and Arranging Travel, Transport and Accommodation. Planning, Organizing Events/ Meetings, and Conferences. Reminding the Manager/executive of Important Tasks and Deadlines. Taking Action Points and Writing Minutes. Typing, Compiling and Preparing Reports, Presentations and correspondence. Reading, Monitoring and Responding to the Manager's Email. Preliminary Drafting of Correspondence On the Manager's Behalf. Maintaining a High Level of Confidentiality. Required Candidate Profile: Good Command Over English both Written & Verbal. Needs to be smart & outspoken Good interpersonal skills, communication skills.

Coordinate arrangements,meetings,conferences Event Planning Prepare reports,Presentations Calendar management Travel arrangements - booking tickets VISA processing Proficiency in word, excel, PPT, Outlook Language - Kannada, English & Hindi

As an Executive Assistant to the Director of a retail brand based in Gurgaon, you will play a crucial role in maintaining the smooth functioning of day-to-day operations. With 8 years of experience in the Retail or FMCG industry, you will be responsible for managing the Director's schedule, coordinating meetings, and handling confidential communications. Your exceptional organizational skills and ability to multitask in a fast-paced environment will be key to your success in this role. Your key responsibilities will include managing the Director's calendar, appointments, and travel plans, as well as coordinating meetings, conferences, and events. You will act as a liaison between internal teams, external stakeholders, and the Director, ensuring effective communication flow. Your role will also involve drafting and reviewing emails, reports, presentations, and business correspondence while maintaining confidentiality with sensitive business information. Additionally, you will be responsible for arranging domestic and international travel, processing expense reports, and providing strategic assistance to the Director in decision-making processes. Your proficiency in MS Office tools and scheduling software will be essential for carrying out these tasks efficiently. Strong problem-solving abilities and a high level of professionalism are qualities that will help you thrive in this role. If you are a proactive and highly organized individual with excellent communication skills and a keen eye for detail, we invite you to apply for this Executive Assistant position. Your role will involve supporting key business projects, overseeing office administration tasks, and coordinating with various teams within the organization. If you are ready to take on this challenging yet rewarding opportunity, please send your updated resume along with your current salary details to the provided email address. Please note that this position requires a high level of confidentiality, professionalism, and dedication to ensuring the Director's day-to-day operations run smoothly. If you meet the requirements and are ready to contribute to the success of our retail brand, we look forward to hearing from you soon. Key Skills: Executive Assistant, EA, secretary, administrator Website: www.glansolutions.com,

As an Associate-Executive Assistant, you will play a crucial role in supporting the efficient operations of the company. Your responsibilities will include assisting in scheduling interviews and coordinating with candidates. You will also facilitate the onboarding process for new hires, ensuring they have all necessary resources and information for a smooth transition. In this role, you will coordinate with HR and IT departments to set up workstations, access credentials, and other onboarding essentials. Additionally, you will be responsible for scheduling and organizing meetings, preparing agendas, and taking minutes to ensure effective communication and collaboration among team members. Your role will also involve assisting with various administrative tasks such as calendar management, email correspondence, and document preparation. Your attention to detail and organizational skills will be essential in ensuring the seamless operations of the executive team. Key Skills required for this role include proficiency as an Executive Assistant, along with excellent communication and coordination abilities. A Master of Business Administration (MBA) degree is required for this Full Time, Permanent position in the ITES/BPO/KPO industry. If you are a proactive and detail-oriented individual looking to showcase your skills as an Executive Assistant, this opportunity could be the perfect fit for you. Apply now and be part of a dynamic team led by Recruiter Divya R. Job Code: GO/JC/562/2025,

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. .

Role: Secretary to Sr. Vice President Location : Hyderabad-Gagillapur Company : Shakti Hormann Pvt Ltd Responsibilities: Provide high-level administrative and secretarial support to the Sr. Vice President. Manage calendar, schedule meetings, and coordinate appointments efficiently. Handle all forms of correspondence (emails, letters, phone calls) and ensure timely communication. Prepare reports, presentations, and other documents as required by the Sr. VP. Organize and maintain confidential files, records, and documents. Coordinate with internal departments and external stakeholders on behalf of the Sr. VP. Make travel arrangements including flights, hotel bookings, and itineraries. Assist in organizing internal and external meetings, conferences, and events. Follow up on action items and ensure timely execution of tasks. Maintain discretion and confidentiality at all times. Key Skills Required: Excellent communication and interpersonal skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to handle sensitive information with integrity Prior experience supporting senior management/executives preferred

Greetings of the day ! Our reputed MNC Client is hiring for General Admin- IT role: Shift: General Shift Work Mode: WFO (5 days working) NOTE: 1 year of contractual role, third party payroll (Extendable on good performance). Female candidates required. Roles and Responsibilities: Manage the IT Directors calendar, meetings, and priorities with accuracy and discretion. Coordinate domestic and international travel, visa support, and logistics. Prepare and review expense reports in compliance with company policy. Interface with local FSRE and HR teams to coordinate site support and onboarding activities. Collaborate with vendors for IT-related purchases, services, and event support. Build and maintain Excel trackers, reports, and dashboards to support team operations. Assist in preparing PowerPoint presentations, communication decks, and documentation. Analyze operational data, team activities, and spend reports to generate actionable insights. Plan and support internal events, team engagement, and leadership visits. Work with global IT teams across time zones, supporting collaboration and alignment. What Were Looking For: 5+ years of administrative experience, preferably in a global IT or multinational setting. Strong working knowledge of Microsoft Excel (data handling, pivots, charts), PowerPoint, Outlook, and Teams. Proven experience in expense management, travel coordination, and vendor interaction. Excellent communication, interpersonal, and time management skills. Strong analytical mindset with the ability to interpret data and identify process improvements. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

Job Summary: We are seeking a highly skilled and dynamic Executive Assistant to provide strategic support to the Managing Director (MD). The prospective candidate will be responsible for managing critical aspects of executive support, including MIS, reporting, analysis, and data collation. The role requires a candidate with a strong financial background. The successful candidate should have a proven track record of providing high-level executive assistance in a corporate environment. Essential & desirable skill sets :- 1. Outstanding organizational and time management abilities. 2. Tech Savvy (hands-on knowledge of MS Office Suite, BI, Tableau, Power BI) 3. Excellent verbal and written communication skills. 4. Discretion and ability to maintain confidentiality. Duties And Responsibilities :- 1. The position will act as the primary point of contact for employees, clients and external partners, maintaining a professional and approachable demeanor. 2. The incumbent will work closely with the MD to provide strategic support in the planning and execution of key business initiatives, finance and operations. 3. Assisting in developing and implementing business strategies, ensuring alignment with organizational goals. 4. Generate and maintain MIS reports for the MD, providing insights into key performance indicators and business metrics. 5. Prepare comprehensive reports and presentations for in collaboration and coordination with internal stakeholders (Corporate Office & Plants). 6. Collect, organize and analyze data timely to support decision-making processes. 7. Conduct research and prepare data-driven reports to assist in business planning and performance evaluation. Behavioural Competencies :- Business Acumen, Financial Planning & Analysis, Problem Solving & Critical Thinking, Interpersonal Skills, Analytical Ideal Incumbent Profile :- Experience: 8-10 years in strategic EA role of reputed Corporate House Qualifications: CA qualified or Post Graduate Diploma in Business Management (PGDBM) with a specialization in Finance. CTC : Commensurate with Industry standards.

Administrative Support Liaison between management and clients Manage calendar Coordinate Travel arrangements Build relationships with colleagues, clients Maintain accurate records and documentation Required Candidate profile Experience as Executive Assistant is Mandatory

Manage Calendar organized scheduling of meetings.

Hiring Executive virtual assistant for UK/ Australia/ US clients Location -Bangalore Job Description - Post a proper screening of their credentials & English communication Executive - 6-8 LPA where 8-lakhs is for the most deserving executive. 3-years of VA is good for this junior role SrEx - 8-10 LPA. Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA AM - I need only 01 more. So, we can look at this requirement as last option. But f there's a very good candidate who deserves this, let me know. Skills - all above and with leadership skills Experience as VA - 7-10 years with atleast 3-4 years as Team leader. . Location Bangalore. PA-Requirements: Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 4-6 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc) Interested!!!Please share your cv at - NeetiJ@selectsourceintl.com Regards Neeti

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Manage multiple tasks as assigned by the Directors related to diverse lines of business, community and personal interests with inter-related activities and relationships. Coordinates calendar, travel, meeting and schedule arrangements for the Directors, staff, business partners and customers. Includes initiating contact and securing appointments, equipment and facilities as appropriate. Works closely with other team members to assure the Directors preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to o Taking phone calls o Maintaining personal and business files o Corporate record keeping for multiple entities o Supporting marketing and strategic planning activities o Note taking and creating documentation Handles financial and accounting matters for the MD with confidentiality Prepare and sends business and private correspondence Carries out responsibilities with professionalism, respect for others, in accordance with the organizations policies and applicable laws. Excellent communication skills including presentation, persuasion and negotiation skill required in working with guests, vendors and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

What you will be doing: Handling the calendar, organizing and scheduling weekly/monthly meetings for both internal and external Handling email, documentation of office task such as Drafting, filing and editing materials Processing of invoices and reimbursements of CTC claims like Fuel, Driver, LTA and Non-CTC claims and its policy adherence. Follow up with various people for its approvals. Follow up with team for reports, presentations and actions on on-going projects/tasks. Accurately recording/writing minutes of meetings Mananging/Booking travel and accommodation as per business requirement For multi-channels develop communications with both inter and intra department, coordinating for the activities like meetings, events, conference, workshops with materials, forms, documents, presentations and spreadsheets. Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Booking rooms for meetings (internal/external) Qualification & Key skills/ competencies: • Should have B.E/ B.Tech at Graduation Level. experience as an Executive Assistant reporting directly to senior management In depth knowledge of Microsoft Office, Virtual meeting software (Microsoft Teams) Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Strong analytical skills Problem solving Abilities Ability to stretch beyond set boundaries Having ability to manage work priorities

Position Overview: We are looking for Executive Assistant (Medical Domain) to be a supportive force for our UK-based healthcare process empowering our clients/consultants. Responsibilities: Organizing meetings, including scheduling, sending reminders, day to day operations Attend Senior Leadership Team meetings and other strategic meetings to take notes and action points Prioritizing emails, receiving incoming calls, scheduling meetings. Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings An ability to manage time and workload efficiently Assisting in all scheduling and rescheduling of sessions/meetings/appointments Proficient in Microsoft Office, Google Suite, and online communication tools. Ability to work independently and take ownership of tasks Discretion and the ability to handle confidential information Required skills & Competencies: 5+ Years of experience as an Personal Assistant/Executive Assistant or a similar role Excellent organizational and time management skills. High proficiency in MS Office and other office productivity tools. Bachelor's degree in a related field Use polished communication skills both verbal and non-verbal to influence and persuade Outstanding organizational and time management skills Maintain 100% confidentiality, demonstrate diplomacy and tactfulness

Hiring HR profile for Lighting company. Strong exp in HR and EA and should be very good in communications. Hindi language is mandatory for this role. Min 5+yrs exp and imm joiner is more preferable. Required Candidate profile Pls share CV on sarika.vasdev@provisionconsulting.in Candidate should be smart and good comm skills. Pls apply who can join immediate basis

Experience supporting business leaders virtually in calendar management, organizing meeting, handling conflict management and travel arrangements. Follow up with vendors to get expenses receipts through mail and submit the same for further approvals and on time payments. Arrange domestic and international travel as per retirements that are received thru mail, options are exchanged with VP regarding bookings for flight, hotel, ground transportation. Experience with the reconciliation of corporate credit card expenses on behalf of Executives. Location- Pune, Chennai, Delhi, Bangalore, Kolkata, Hyderabad, Mumbai, Bhubaneswar, Gurgaon, Coimbatore, Noida, Mumbai, Chennai/Bangalore/Hyderabad, kochin Contact Person Divya R Email id- rdivya@gojobs.biz

Gender Preference: Male candidates preferred Travel: Yes Domestic (as per business needs) Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our Managing Director. The role requires managing high-level administrative tasks, coordinating business travel and meetings, and acting as a reliable point of contact for internal and external stakeholders. The candidate should be open to frequent travel and capable of handling a fast-paced work environment with complete confidentiality. Key Responsibilities Manage the MDs schedule, travel plans, appointments, and calendar Coordinate meetings, conferences, and events, including logistics and follow-ups Domestic Travel when required Prepare reports, presentations, and official correspondence on behalf of the MD Follow up on action items and ensure timely execution of tasks Maintain a high level of confidentiality and professionalism Liaise with key departments and stakeholders for project coordination Conduct basic research and provide data-driven inputs for decision-making Required Skills and Qualifications Graduate/Postgraduate in Business Administration or related field (MBA preferred) 3-7 years of experience as an Executive Assistant or in a similar role Excellent verbal and written communication skills Strong command of MS Office (Word, Excel, PowerPoint, Outlook) Willingness to travel frequently and adapt to changing schedules Ability to multitask, prioritize, and work under pressure High integrity, discretion, and a professional demeanor Male candidates preferred due to frequent travel and extended work hours.

Manage calendars, appointments, and communication with internal teams and external stakeholders. Provide end-to-end administrative and logistical support to senior leadership for meetings, travel, and event coordination Coordinate follow-ups, task completion and task deadlines for internal team . Strong communication, multitasking, and organizational skills with proficiency in MS Office and digital collaboration tools Coordination for events , logistics and generate reports , manage the meeting schedule and block the calendars, Make MOM when required Any other tasks as per requirements.

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

To promote the projects on social media accounts To promote and manage the events and exihibitons To create a PR for the company To make videos and create a content for the company Helps in hiring more influencers and to do influencer marketing

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409