324 Executive Assistant Jobs - Page 11

Location: Vashi Only Female Seeking a detail-oriented Executive Assistant to manage calendars, coordinate meetings, travel management, handle communications, and support senior leadership.

About the Role: We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership team. The ideal candidate will have prior experience in a similar role, possess exceptional communication skills, and demonstrate proficiency in Microsoft Outlook and other productivity tools. This is a key support role requiring discretion, reliability, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars using Microsoft Outlook schedule meetings, appointments, and travel arrangements Coordinate internal and external meetings, conferences, and events Act as the point of contact between executives, clients, and internal teams Prepare meeting agendas, take minutes, and follow up on action items Support with expense reports, timesheets, and invoice tracking Handle confidential information with integrity and discretion Assist in project coordination and tracking as needed Required Skills & Qualifications: Bachelors degree or equivalent experience 1+ years of experience in an Executive Assistant or Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong organizational and time management abilities Ability to work independently and prioritize tasks effectively High level of professionalism, discretion, and judgment

Good knowledge of Excel Excellent communication skill Director time management Analytical mind, Disciplined, long term Keen to learn and hunger knowledge Responsible Male candidate only Immediate joiner or near by candidate Required Candidate profile Graduate in any stream Long term players will do well on this position Responsible Male candidate Excellent communication skills

Maintain diaries & organize meetings & appointments for MD Responsible to make collective MIS reports for all departments. Implementing administrative systems Booking & arranging travel, transport & accommodation, compiling & preparing reports for MD Required Candidate profile Responsible to sort the mail box & update MD about important mails & schedules. Provide secretarial support. Day to day planning of the MD diary. Responsible to prepare all reports & maintain files..

Job Overview: We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the Director of our pharmaceutical manufacturing company. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, capable of managing a demanding workload in a fast-paced environment. Key Responsibilities: • Manage the Director's schedule: Coordinate internal and external meetings, appointments, and travel arrangements, ensuring efficient time management and prioritizing critical engagements. • Facilitate seamless communication: Screen and direct phone calls, emails, and correspondence; draft and prepare presentations, reports, and other documents as required. • Maintain confidentiality: Handle sensitive information with discretion and professionalism, ensuring the utmost privacy in all matters pertaining to the Director and the company. • Coordinate meetings and events: Plan and organize meetings, conferences, and other events, including logistics, agendas, and materials.

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Looking for Sales Coordinator Profile to support Senior Management with operations. Job roles involves Sales Coordination and Liaising with sales & non sales team and related team members. The profile would work closely with Top management.

Minimum 2 Years of experience Preferably from Export/Import Industry(Female CandidatesPrefered) Must have good communication skills Assist director in day to day activities. • Creating, maintaining, and entering information into excel.

Seeking a proactive Executive Assistant for the COO. Must excel in admin, analytics, and reporting. Responsibilities include managing schedules, communications, reports, and presentations. Requires strong English & Hindi skills, discretion, and tech proficiency. Responsibilities: Administrative Support: Manage and optimize the COO's complex calendar, including scheduling meetings, appointments, and travel arrangements. Communication Management: Act as a primary point of contact, screening and prioritizing incoming calls and emails, drafting correspondence, and ensuring timely follow-up. Reporting & Analytics: Assist in gathering, compiling, and analyzing data to prepare comprehensive reports, summaries, and presentations for internal and external stakeholders. Meeting & Event Coordination: Organize and prepare materials for meetings, take minutes, track action items, and ensure proper follow-up. Information Management: Maintain highly organized and confidential files, documents, and records. Project Assistance: Provide support on various strategic projects and initiatives as directed by the COO. Handle confidential information with the utmost discretion and professionalism.

Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Provide administrative support with tasks like email management, phone calls, and correspondence. Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence MS Office and English proficiency Act as the point of contact between the manager and internal/external clients implementing and maintaining procedures/administrative systems

Key Responsibilities: Calendar Management: Coordinate and manage executives' schedules, including arranging meetings, appointments, and travel itineraries. Communication: Serve as the primary point of contact for the executives, managing emails, phone calls, and other correspondence. Administrative Support: Prepare documents, reports, and presentations for meetings. Handle expense reports, invoices, and other administrative tasks as needed. Information Management: Organize and maintain files, records, and databases. Ensure information is easily accessible and up-to-date. Meeting Coordination: Schedule and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Travel Arrangements: Arrange travel logistics, including flights, accommodations, and transportation, ensuring smooth travel experiences for executives. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Problem Solving: Anticipate and address issues proactively. Handle any challenges or unexpected situations that may arise. Check-in management Making of PPT Social media handling Bachelor's degree preferred. Proven experience as an executive assistant or similar role, preferably supporting C-level executives. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Attention to detail and accuracy in all work. Ability to maintain confidentiality and exercise discretion. Adaptability and flexibility in a fast-paced environment. Professionalism and a positive attitude. Problem-solving skills and the ability to handle challenges with grace and composure. _

Emailing and other communications; preparation of MOM; calendar management; document creation and submission to respective authorities; arrangement of meetings; managing documents and key information; managing other admin activities; travel management; coordination with all stakeholders as per the requirement;

Act as the point of contact among employees, clients and other external partners Manage scheduling for directors meetings Draft, review and send communications on behalf of the Director Organize and prepare for meetings Take minutes during meetings Prioritize emails and respond when necessary Coordinate travel arrangements Maintain various records and taking care of the document filing Fluency in English and good communication

Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

Sales and Business Development: Actively engage in identifying and pursuing new sales opportunities. Assist in the entire sales cycle, from lead generation to closing deals. Develop and maintain a sales pipeline in coordination with the sales team. Client Management: Serve as a liaison between the founders and clients, ensuring excellent customer service and client satisfaction. Coordinate post-sale follow-up activities to maintain client relationships. Address client inquiries and resolve any issues in a timely and professional manner. Strategic Assistance and Growth Initiatives: Support the founders in strategic planning and execution of growth initiatives. Prepare comprehensive market analysis reports and business strategies. Team Leadership and Coordination: Coordinate with internal teams, ensuring alignment with business objectives and sales targets. Assist in team management, facilitating communication and workflow. Help organize and participate in team meetings, providing insights and feedback. Appointment and Calendar Management: Manage the founders' schedules, including sales meetings, client visits, and internal reviews. Travel and Event Coordination: Plan and accompany founders on business trips specifically aimed at client acquisition and relationship building. Coordinate logistics for sales presentations and client meetings. Presentation and Meeting Participation: Assist in creating sales presentations and pitch materials. Represent the founders or accompany them in high-level sales meetings and negotiations. Administrative Support: Handle routine administrative tasks, ensuring the smooth operation of business activities. Manage sensitive and confidential information with the utmost discretion.

1. Administrative Support: o Manage Schedules o Appointments o Metting for senior legal staff 2. Documentation: o Prepare o Proofread o File legal documents o Correspondence o Reports with Precision 3. Client Interaction: o Serve as the first point of contact for clients, o handling calls and inquiries with professionalism. 4. Office Coordination o oversee office supplies o equipment maintenance o ensure the workspace is organized. 5. Record Management: o Maintain and update legal files both physical and digital o ensuring confidentiality 6. Travel Arrangements: o Develop and execute sales plans to meet and exceed revenue targets. 7. Meeting Assistance: o Take minutes during meetings and prepare detailed summaries. 8. Deadline Monitoring: o Track and remind the legal team of critical deadlines and court dates.

We are seeking Executive Assistant/EA/Personal Secretary/PA/Secretary/Admin Executive required to support senior management in administrative tasks, scheduling, organizing meeting etc. only male candidates can apply Required Candidate profile Candidates with proficiency in MS Office capable of handling administrative tasks Project coordination Holding strong English communication Organizational skills are required for this position.

Candidate must be fluent in English and willing to take on multiple assignments including Manage Appointments, Followup with clients for payments, Followup for Sales closures, HR policies, Organizing HR events in company, and Hiring to name a new. Manage and coordinate the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Prepare agendas, take minutes, and follow up on action items from meetings. Handle phone calls, emails, and other correspondence professionally and efficiently. Organize and maintain files, records, and other important documents. Assist in preparing presentations, reports, and other documents. Follow up with clients for payments and maintain payment records. Follow up with the sales team and clients to support sales closures. Assist with other administrative tasks as needed. English Writing and Spoken Skill

Work with cross-functional teams to define new initiatives to grow the portfolio companies. Develop the program plan for the new initiatives - scope, deliverables, required resources, work plan, budget, timing. Create concise, compelling, and effective communications for different contexts - board meetings, all-hands meetings.

Designation: Executive Assistant Department: Admin Key Roles & Responsibilities: Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Help to manage daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical/admin staff Compliment work of office manager by supporting them when needed Format information for internal and external communication – memos, emails, presentations, reports where appropriate Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills&QualificationRequired: Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.) Shouldbe extremely familiar with using social media tools like LinkedIn, Facebook, Instagram Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g.e-calendars) Excellent verbal and written communications skills Discretion and confidentiality 2-5 years' experience working as Personal Assistant to Senior Leadership Team PAdiploma or certification is a plus Bachelor's degree or equivalent experience CertificationsonMicrosoft Office suite

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Working Days- 6 Key Responsibilities Executive Support, Communication Liaison, Documentation and Reporting

Job Title: Executive Assistant Experience Required: 8 to 15 years Job Location: Head Office Industry Preference: Real Estate Preferred Candidate: Male Educational Qualification: Any Graduate About the Role: We are looking for an experienced and highly dependable Executive Assistant to support our senior leadership team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is critical to ensuring the smooth functioning of executive operations and facilitating communication across departments. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel itineraries Organize internal and external meetings, including logistics, agendas, and minutes Act as a communication bridge between executives and departments/stakeholders Draft and prepare presentations, reports, correspondence, and other documents Maintain confidentiality and exercise a high level of discretion at all times Track action items and ensure timely follow-up and completion Support executive project management and help meet strategic deadlines Coordinate company events, meetings, and off-site activities Represent the executive office with professionalism and efficiency. Ideal Candidate Profile: 8 to 15 years of experience supporting senior executives Graduate in any discipline Experience in the real estate industry is highly preferred Male candidates preferred for this role

An Executive Assistant job description typically involves providing administrative and clerical support to a senior-level executive, managing their calendar, coordinating meetings, handling communications, and managing travel arrangements.

Job Description Position The Executive Secretary to Chairman is responsible for providing direct administrative support to the Chairman. This role includes a wide range of tasks such as managing the Chairmans schedule, handling communications, preparing reports, and coordinating events. The executive secretary acts as a point of contact between the Chairman and internal / External stakeholders. Role & responsibilities Manage and maintain the Chairmans calendar, including scheduling meetings and appointments. Prepare and handle correspondence, reports, and documents for the Chairman. Coordinate and organize meetings, conferences, and travel arrangements. Act as a liaison between the Chairman and other departments or external partners Handle confidential information with discretion and professionalism Assist in the preparation of presentations and reports for board meetings and other events. Monitor and respond to emails and other communications on behalf of the Chairman Maintain office systems, including data management and filing. Preferred candidate profile Strong organizational and time-management skills Excellent communication and interpersonal abilities. High level of integrity and ability to maintain confidentiality. Attention to detail and problem-solving skills. Note: Female Candidates Only Preferably from Aviation and Guest relations industry Experience • Minimum of 10 years of experience in an executive assistant or similar role.