Executive Assistant cum Admin Coordinator

Job Title: Executive Assistant cum Admin Coordinator

Location: Lower Parel, Mumbai
Department: [Admin/Operations/Executive Office]
Reports To: CEO

Role Summary:

We are seeking a dynamic and reliable Executive Assistant cum Admin Coordinator to support senior leadership while managing overall administrative and coordination tasks. This role combines the responsibilities of an EA, admin support, operations coordination, travel handling, and external/internal liaison.

Key Responsibilities:

Executive Assistant Support

• Provide end-to-end assistance to senior management (calendar, emails, meetings).
• Draft, review, and manage correspondence and documentation.
• Handle confidential and time-sensitive materials with discretion.
• Prepare reports, presentations, and meeting agendas.

Administrative Operations

• Manage day-to-day office functions and ensure smooth internal processes.
• Oversee office supplies, maintenance coordination, and general admin support.
• Maintain filing systems and organizational records.

Operations & Logistics Coordination

• Coordinate between departments for cross-functional tasks and follow-ups.
• Monitor project timelines, reporting, and operational flow.
• Liaise with vendors, clients, and support staff to ensure service delivery.

Travel & Logistics

• Handle end-to-end travel bookings (flights, hotels, local transport).
• Manage visa processing, travel calendars, and itineraries.
• Support logistics for meetings, conferences, and team events.

Team Assistance

• Support team scheduling, documentation, and shared coordination needs.
• Facilitate onboarding support for new employees in collaboration with HR.
• Act as a go-to person for team-level internal requirements.

Corporate Liaison

• Act as the bridge between external vendors, partners, and internal teams.
• Represent the company in external meetings when required.
• Draft official communication for corporate coordination.

Requirements:

• Graduate in Commerce or related field.
• 3–5 years of experience in executive support or admin roles.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to multitask, stay organized, and maintain confidentiality.

Ideal Candidate:

• Is proactive, resourceful, and detail-oriented.
• Can juggle multiple priorities with a calm and solution-oriented approach.
• Thrives in a role that involves both independent tasks and team collaboration.

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift
• Fixed shift

Work Location: In person

Application Deadline: 17/07/2025
Expected Start Date: 01/08/2025