Executive - Admin & Accounts

Job Title: Executive – Admin & Accounts

Department: Administration & Accounts
Location: Sowripalayam / Thondamuthur / Karjat
Reporting To: Manager – Facilities / General Manager (as per center protocol)
Employment Type: Full-Time

Role Overview

The Executive – Admin & Accounts will manage day-to-day accounts operations and administrative functions at the center. This role plays a key part in ensuring accurate billing, timely vendor payments, smooth administrative coordination, and compliance with internal SOPs.

Key ResponsibilitiesAccounts Payable

• Process vendor invoices and bills with proper verification.
• Match invoices with Purchase Orders (PO) and delivery records.
• Maintain petty cash and expense records with supporting vouchers.
• Prepare weekly and monthly payment summaries.
• Coordinate with vendors for payment queries and account reconciliation.

Accounts Receivable & Client Billing

• Record daily client expenses and services in Zoho Books.
• Support client billing, discharge settlements, and NO DUE clearance.
• Issue receipts for cash collections and coordinate handover to Accounts team.
• Maintain proper client PO and billing documentation.

Administrative & Purchase Operations

• Prepare purchase approvals and coordinate with internal departments.
• Create and track Purchase Orders for approved requirements.
• Monitor vendor deliveries and stock updates.
• Maintain records for kitchen, pharmacy, and store inventory.

Attendance & Payroll Support

• Track attendance for housekeeping and consultant staff.
• Share attendance data with HR for payroll processing.
• Support bank account opening for new employees.

Documentation & Compliance

• Maintain bills, purchase records, stock registers, and audit files.
• Ensure adherence to SOPs and internal controls.
• Monitor biometric attendance and flag irregularities.

Qualifications

• Bachelor’s degree in Commerce / Accounting / Business Administration
• (B.Com / BBA preferred)

Skills Required

• Working knowledge of Accounts Payable & Receivable
• Experience with Zoho Books or similar accounting software
• Good MS Excel and documentation skills
• Strong coordination, communication, and multitasking ability
• Attention to detail and compliance-focused mindset

Why Join Abhasa?

• Work in a structured healthcare & rehabilitation environment
• Exposure to multi-center operations
• Supportive and process-driven work culture

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person