10 Event Coordinator Jobs

A Conference & Events Coordinator will support the sales administration needs for hotel events and work closely with customers to determine their needs and build repeat and expanded business. What will I be doing? As a Conference & Events Coordinator, you will support sales administration needs for hotel events and work closely with customers to determine their needs and build repeat and expanded business. The Conference & Events Coordinator will also work closely with the Sales function to contribute to strategy and promotional activities. Specifically, a Conference & Events Coordinator will perform the following tasks to the highest standards: Maximize rooms, groups, conference and events revenue through pro-active selling and commercial management techniques Convert customer enquiries into confirmed sales Contribute to the strategy and planning activities of the Sales function Develop future and repeat business, contributing to the profitability of the Hotel Handle all customer enquiries with a professional telephone manner and demonstrate high standards of customer service Develop and expand current existing accounts, focusing on achieving repeat business and upselling opportunities Seek proactive opportunities to increase sales and conversions within the Team Focus on a consistently executed up-selling approach Build strong relationships with customers to fully understand their needs Arrange and carry out Hotel show rounds Ensure the complete administration and execution of all planned events Participate in hotel promotional activities What are we looking for? A Conference & Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: Good organisational and administration skills Positive attitude and good communication skills Commitment to delivering a high level of customer service Confident telephone manner High level of IT skills Excellent grooming standards It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: Demonstrated previous experience working in the Conference and Events function

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host in-person (and virtual!) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more! We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today! Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Day-of Coordination: Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solve issues such as missing supplies, late staff, technology challenges, etc Escalate issues to Events Team when necessary to keep them informed or help problem solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Qualifications: Fluency in English and strong communication skills Based in Gurugram, Haryana, India Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30lbs. Able to stand for an extended period of time What we offer: Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: None .

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host in-person (and virtual!) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more! We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today! Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Day-of Coordination: Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solve issues such as missing supplies, late staff, technology challenges, etc Escalate issues to Events Team when necessary to keep them informed or help problem solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Qualifications: Fluency in English and strong communication skills Based in Secunderabad , India Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30lbs. Able to stand for an extended period of time What we offer: Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

As an Business management Associate, you will play a key role in supporting the development and execution of advertising campaigns for our clients. You will work closely with cross-functional teams to ensure that business initiatives are aligned with business objectives and effectively communicate the client's message to their target audience. From campaign planning and strategy to media buying and performance analysis, you will be involved in every aspect of the advertising process. Responsibilities: *Collaborate with the advertising team to plan and strategize advertising campaigns based on client objectives and market insights. *Develop a deep understanding of the products or services being advertised, including features, benefits, and target audience. *Assist in the development and production of advertising materials, ensuring alignment with brand guidelines and messaging. *Research and select appropriate media channels for advertising campaigns, negotiate rates, and purchase ad space or airtime. *Analyze the performance of advertising campaigns using various metrics and prepare reports to evaluate effectiveness and identify areas for improvement. *Conduct market research to identify consumer trends, preferences, and insights that can inform advertising strategies. Stay updated on industry trends and innovations in advertising technology, platforms, and techniques. *Able to join us IMMEDIATELY. Call HR to book your appointment - 9324483283. Skills : - Advertising, Product Management, Management Interns, Associates, Management Freshers, Product, Marketing, Branding, promotion Client Management, Client servicing, Marketing, sales, Business development, selling, corporate sales, field sales, field work, advertisement, branding, communication skills, leadership, Team management, Event Coordinator, sales, sales executive, sales manager, management, sales profile, Customer Service Locaiton : - mumbai all areas, MUMBAI SUBURBS, kalyan,Thane,Navi Mumbai,Mumbai,Dombivli,Panvel Skills : - Advertising,Product Management,Management Interns,Management Freshers,Product,Marketing,Branding,promotion Client Management,Client servicing,sales,Business development,selling,corporate sales,field sales,field work,advertisement,communication skills,leadership,Team management,Event Coordinator,sales executive,sales manager,sales profile,Customer Service

Key Responsibilities: Event Planning and Execution: Work closely with clients to understand their event requirements and objectives. Plan and execute events, including conferences, corporate meetings, weddings, and other special occasions. Coordinate logistics, including venue selection, catering, audio-visual equipment, and transportation. Vendor Management: Identify and negotiate with vendors to secure services and products within budget constraints. Build and maintain strong relationships with vendors, ensuring timely delivery and quality services. Budget Management: Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines. Track and report expenses, providing regular updates to clients and management. Timeline Management: Create detailed event timelines and schedules, ensuring all tasks are completed on time. Coordinate with team members and external partners to meet deadlines. Client Communication: Serve as the main point of contact for clients, addressing their concerns and providing regular updates on event progress. Collaborate with clients to customize events according to their vision and expectations. On-site Event Management: Oversee on-site event operations, including set-up, registration, and coordination of activities. Resolve any issues that may arise during events to ensure a seamless experience for attendees. Education - Bachelor's degree in Event Management, Hospitality, or a related field. Age - 30 to 38 Gender - Open

Plan & oversee the execution of values-based event concepts, timelines, and budgets while aligning objectives with stakeholders in schools. Manage end-to-end event logistics, ensuring seamless on-site execution and addressing any real-time challenges effectively. Find & maintain relationships with competent event facilitators & clients, coordinate and support them to ensure successful execution Collaborate on all pre & post promotions, manage registrations, and ensure meaningful engagement of the audience. Maintain all event-related data, Evaluate event performances, present event reports and implement improvements. Ensure compliance with policies and prepare risk contingency plans. Qualification Criteria A bachelors degree is required, preferably in event management (not mandatory). Ideal Candidate Were looking for someone who has/is: The candidate should have 1-2 years of experience in event planning and coordination, preferably within the education sector or a related industry. Proven track records of conceptualizing & managing such events preferably in the Education domain Worked as an Individual contributor. A multitasker who is adept at coordinating & managing with different teams/stakeholders. The ability to work under pressure, meet deadlines, and implement effective marketing strategies for event promotion is expected.

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally. From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com. Essential Duties & Responsibilities: We are seeking a dedicated and reliable to assist in the seamless execution of events. The ideal candidate will be energetic, organized, and passionate about providing excellent service to ensure a memorable experience for all attendees. Responsibilities: Learner Assistance : Direct paOn-site Event Support Coordinator rticipants to their rooms, provide information, and respond to inquiries. Logistics Coordination : Help manage the flow of participants, distribute materials, and handle immediate issues or concerns. Instructor Support : Assist instructors and speakers with their needs: - Greet speakers and direct them to be miced up - Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team) - Make announcements as needed - Room is set up as required - Assist with mic running during Q&A sessions Catering : Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager. Safety and Cleanliness : Maintain cleanliness and order in the event venue and help enforce event rules and regulations. Escalate any safety concerns immediately. Customer Service : Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager. Event Software: Assist with real time updates to participants and agenda changes in the event management software. Other Duties: Perform other duties as assigned by the event manager. Qualifications: • Previous experience in customer service and event support. • Excellent communication and interpersonal skills. • Ability to work as part of a team and handle multiple tasks efficiently. • Strong organizational skills and attention to detail. • Ability to remain calm and professional in a fast-paced environment. • Business casual attire required. While on assignment, your conduct and appearance contribute substantially to the image of the company. For this reason, the firm expects you to be polite and considerate to employees, other contingent workers and outside contacts. You are also expected to be well-groomed and reasonably conservative in manner and dress. Even where business casual dress is authorized and appropriate, you are expected to use good judgment in determining what constitutes proper attire. With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter. GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.

Roles Responsibilities: Lead event planning and execution, ensuring adherence to timelines and budgets. Develop and implement event strategies aligned with company objectives. Manage and coordinate with vendors, sponsors, and partners for event requirements. Supervise and mentor junior event executives and support staff. Oversee event logistics, including venue selection, catering, AV setup, and registration. Monitor event performance metrics and generate post-event reports for analysis. Ensure compliance with safety regulations and risk management protocols. Collaborate with stakeholders and PR teams for effective event promotion. Monitoring the post-event reports, feedback, and documentation for future improvements, maintained by the event s executive. Monitoring the High level of communication with proper grooming standards as per the business requirement with all the event s team. Proper tool and technical knowledge of google products. Maintaining proper team building communication for the seamless operations. Daily monitoring and updating of the events sheet with accurate information. Tracking of daily event s updates and ensuring the seamless work collaboration of internal team members. Tracking all the internal event s expenses. Event Management : Coordinate with relevant stake holders for logistics support for any simple, Full and big events. Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client. Responsibility for all other duties and tasks as assigned by the Manager. Meeting Room s , Conference Room Board Room Management : Monitoring the conference room, meeting room. Daily check all the meeting rooms installed equipment. Projector VC, any other IT products Service provider should get in touch with a specific technical team with the concern of Admin. Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio/Visual equipment. Facilitate the scheduling of conference rooms, training rooms on request. Monitoring the client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval. Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin. Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional. After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location. Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note: most of the conference rooms need to be checked once a day.) On a daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered. Reports Management : Meeting room checklist, Meeting room/conference mailers, DSR, Weekly reports, MMR, Inventory register, Customer Feedback reports, Suggestion/Request reports. Maintaining the team in/out register and shift roaster. Monthly Projector Report Monthly SLA Report Monthly Spent report Daily Event Schedule Additional Service Determination : Facilitates requests for miscellaneous services (e.g. decorations, entertainment, meeting materials, signage, meeting activities, transportation.), and manages all logistical coordination of these details. Event Execution : Acts as a liaison between host and/or requester and service providers to assure the achievement of guest expectations. Event Planners will monitor offsite complex and VIP events based on size and degree of details.

Planning and coordinating corporate events to ensure seamless execution. Maintaining relationships with vendors, clients, and venues. Ensuring all event deliverables are met within budget and on time. Managing event logistics, including transportation, accommodation, and equipment. Analyzing post-event feedback to identify areas for improvement. Required Education and Skill Job Location: Office Timing: Contact Information: Bachelor s degree in Event Management or a related field Strong organizational and multitasking skills