315 Event Coordination Jobs - Page 13

Role & responsibilities 1. Plan and manage domestic and international travel bookings including flights, trains, hotels, and local transport. 2. Coordinate with employees for itinerary planning and approvals . 3. Maintain detailed records of all bookings, travel expenses, and employee travel histories, Assist with travel expense claims and reimbursement tracking 4. Support general office operations including supplies procurement and inventory tracking. 5. Liaise with travel agents, transport providers, and hotel vendors for best rates and services 6. Assist in planning and organizing internal events, meetings, and staff engagements 7. Raise, process, and track POs and PRs related to travel and administrative expenses. 8. Coordinate with the finance/procurement teams for timely payments and reconciliations

Job Overview: We are looking for a dynamic Front Office Executive to be the first point of contact for our organization. The ideal candidate will be organized, proactive, and possess excellent communication skills to manage reception, guest relations, office supplies, and provide administrative support. Key Responsibilities: Greet visitors and manage reception professionally. Answer and direct calls, respond to emails. Coordinate guest meetings and ensure a welcoming environment. Manage scheduling, conference room bookings, and appointments. Monitor office supplies and place orders as needed. Assist with administrative tasks, data entry, and report preparation. Help with employee travel arrangements. Manage vendor relationships (cleaning, security, etc.). Handle maintenance schedules and repairs. Assist in organizing events and activities. Liaise with departments for smooth office operations. Manage incoming/outgoing mail and courier services. Qualifications: Bachelors degree or equivalent. 2-5 years of front office or customer service experience. Strong communication skills (verbal and written). Proficient in Microsoft Office Suite. Strong organizational and multitasking abilities. Professional, customer service-oriented, and able to work in a fast-paced environment.

Job Title: Admission Counselor & Admin Executive Job Location: [Location Ulwe, Navi Mumbai] Salary Range: 20,000 - 22,000 per month (Fixed + Performance-based Bonus) Working Hours: 1:00 PM to 9:00 PM or 2:00 PM to 10:00 PM / flexible working hours based on the foundations schedule Job Type: Full-time About Veena Venu Art Foundation: Veena Venu Art Foundation is a renowned institution focused on preserving and promoting the art of Indian classical music, with a legacy of excellence in teaching and performance. We are seeking an enthusiastic, highly motivated, and results-driven Admission Counselor to join our team. The right candidate will be responsible for managing admissions, handling inquiries, and performing administrative duties, all while contributing to the growth and development of the institution. Key Responsibilities: 1. Lead Generation & Marketing Identify and implement effective strategies for lead generation through online and offline platforms. Develop and manage marketing campaigns to attract prospective students. Promote the foundations programs via social media, digital marketing, and partnerships with local communities, schools, and other organizations. Effectively generate leads and promote programs through organic methods. 2. Admission Process Management Handle the complete admission process from lead generation to enrollment, ensuring smooth onboarding of new students. Maintain and update student records,reports, track admissions, and ensure accurate documentation for new and old enrollments. Achieve monthly admission targets. 3. Counseling & Enquiry Handling Provide clear and accurate information to potential students and their parents regarding courses, fees, and the system of learning music and arts at Veena Venu Art Foundation. Handle all inquiries through phone calls, emails, or walk-ins, ensuring a positive and informative interaction. 4. Follow-Up & Relationship Management Conduct follow-ups with leads and prospects to ensure they proceed with the admission process. Build strong relationships with students and parents to enhance student retention and ensure continued engagement. 5. Record Keeping & Administration Maintain student records, including details of admissions, payments, and progress reports and more. Perform general administrative tasks, such as updating documents, scheduling meetings, and coordinating with other departments. 6. Event Preparation & Support Assist in organizing events, workshops, performances, and other promotional activities. Support in the preparation and execution of internal and external events. 7 .Daily Calling, Enquiry Generation & Follow-up Make daily calls to generate new enquiries, explain program details, answer queries, and guide potential students through the admission process. Follow-up regularly with leads to nurture relationships and convert them into confirmed admissions. Skills & Qualifications: Minimum Education: Graduate (Bachelors Degree) Experience: Minimum 1 year of experience in admissions counseling , sales , or customer service (preferably in educational institutions or related fields like music schools, coaching institutes, etc.). Strong Communication Skills: Excellent verbal and written communication skills in English and Hindi. Knowledge of other languages is a plus. Marketing & Lead Generation: Experience in lead generation, digital marketing, and social media promotion. Organizational Skills: Ability to manage multiple tasks efficiently and prioritize work. Tech Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint), email management, and basic CRM software. Key Attributes: Self-Motivated: Ability to work independently with minimal supervision, take ownership of tasks, and meet deadlines. Target-Oriented: Strong focus on achieving targets, particularly in student admissions and marketing efforts. Problem-Solving Mindset: Ability to handle difficult situations, resolve conflicts, and troubleshoot issues related to admissions and student management. Team Player: Willing to collaborate with other departments, such as faculty and administration, to meet organizational goals. Salary and Benefits: Fixed plus Perfromnce based salary plus incentives Training & Development: On-the-job training with opportunities to learn and grow in the field of education and arts. Work Environment: A dynamic and creative environment to learn and expand your skills in a reputed arts institution. How to Apply: If you're passionate about education, sales, and administration and are looking for an exciting role where you can grow, apply now by submitting your updated resume. We look forward to having you as a part of our team! Role & responsibilities Preferred candidate profile

Position: Event Executive. Experience Required: 1 to 2 years Location: Andheri West, Mumbai Roles and Responsibilities: Responsible for independently handling event projects with end-to-end event planning and execution. Responsible for the entire gamut of Event Operations, which includes estimating preparation, vendor selection & negotiations, etc. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. The on-ground production & execution of the client brief as per deliverables. Planning and Supervision: making budgets, creative supervision, quality control, assigning jobs/roles concerning the event to other team members, making a plan of action, taking updates, risk management (event-specific) and problem solving. Implementation and coordination of events. This also includes the day-to-day operation and back office work. Should secure venues, do recce, plan costing, handle the setup, handle the stage, and handle decor, organise event flow, guest relations, promoters, etc. Handle Sound, Light, AV vendors & should have technical knowledge about the same. Develop and manage relationships with internal and external suppliers. Develop a policy for handling and analysing third-party costs & submissions that reduce the overheads. Requirements: Minimum 1 year of experience. Prior Experience working as an Event Operations Executive. Well-organised with excellent multi-tasking abilities. Outstanding vendor management skills.

We're hiring a detail-oriented Operations Executive to handle research, MIS, customer service, online event coordination, and vendor management. Ideal candidate is self-driven, independent, and a strong team player.

Role & responsibilities Manage the VP's calendar by scheduling meetings and coordinating travel arrangements. Handle all correspondence, including emails and phone calls, while effectively prioritizing and managing the workload. Prepare reports, presentations, and other documents for the Vice President, ensuring accuracy and professionalism. Organize travel arrangements, such as booking flights, hotels, and transportation for both domestic and international trips. Possess knowledge in event management. Have experience in sales and marketing. Experience in Exhibitions Familiarity with online tender submissions. Create the company's newsletters. Research as needed. Taking dictation and typing Exhibit excellent written and verbal communication skills. Maintain detailed records and files, including confidential information. Assist the Vice President in managing and coordinating projects, initiatives, and special events. Collaborate with other teams to ensure project timelines and objectives are met. Prepare presentations and reports for project updates.

We are a vibrant and fast-paced events company seeking a detail-oriented and energetic Event Coordinator to support the planning and execution of successful events. This role is perfect for someone with at least 1 year of experience who is looking to grow in the event management industry. Key Responsibilities: Assist in the planning and execution of events, from setup to breakdown Coordinate with vendors, suppliers, and internal teams to ensure smooth operations Support the Event Manager with logistics, timelines, and on-site coordination Communicate with clients to understand their event requirements Prepare and maintain event-related documentation such as checklists and schedules Help with post-event follow-ups and reporting Ensure all event deliverables are completed on time and to a high standard Requirements: Bachelors degree in Event Management, Hospitality, or related field preferred At least 1 year of experience in an event coordination or support role Strong communication and organizational skills Ability to handle multiple tasks and work under pressure Willingness to work flexible hours, including evenings and weekends Proficiency in MS Office; knowledge of event tools/software is an advantage Experience Required: Minimum 1 Year in Event Coordination or Related Field

Vendor management, facility maintenance Co-ordinate events Front-office reception Keep stock of stationery, pantry etc Supervise cleaning Office opening, closing, safety Support HR processes Visit banks/clients for documents as required Other tasks Required Candidate profile Proven experience in an HR & Admin role of > 2 years Excellent telephone, verbal, and written communication skills The ability to keep sensitive information confidential. Approachable & helpful Perks and benefits Health insurance Paid Time off Snacks, Tea, Coffee

Oversee event setup, guest coordination& post-event evaluations Manage events from end to end, including goal setting, budgeting, logistics, and strategy Drive cross-functional teams to execute and iterate on events. Might have to Travel for Events Required Candidate profile Proven experience in event planning&coordination Experience executing multi-faceted events on strict timeline Strong organizational&problem-solving skills Candidates should be excellent spoken English

Coordinating, facilitating training, managing client relationships, supporting entrepreneurs in implementing business strategies, event planning, research & community engagement, execution of learning initiatives.

Please share your CV on sv12@svmanagement.com & hr@svmanagement.com Role Overview: We are seeking a proactive and results-driven Admin Executive / Sr. Executive to manage end-to-end administrative operations, including facility oversight, inventory control, and event coordination. The ideal candidate is a hands-on professional with strong leadership abilities, operational discipline, and a commitment to excellence. Key Responsibilities: Facility & Operations Management: Supervise daily functioning of infrastructure, cleanliness, security, and maintenance. Inventory & Store Management: Maintain accurate inventory records; oversee procurement and stock control. Event Coordination: Plan and execute logistics for cultural, academic, and public events. Administrative Management: Handle records, reporting, compliance tracking, and staff coordination. Team Supervision: Guide and manage administrative/support staff; oversee recruitment and performance. Budget & Vendor Management: Monitor operational costs, handle vendor negotiations, and track budgets. Interdepartmental Coordination: Ensure effective communication and collaboration across departments. Preferred Qualifications: MBA or Bachelors Degree in Business Administration, Management, or related field 4 to 7 years of relevant experience in administration or operations Fluency in English and Marathi(Must have)

Manage CEO Calendar. Coordinate travel arrangements and prepare itineraries. Handle communication. Assist with special projects and other tasks as assigned. Strong organisational and time-management skills. Excellent communication abilities.

Company: Buddy4Study Experience: 1 - 3 Years Location: Noida Sec. 59 Employment Type: Full-Time Travel Requirement: Yes, as per outreach activities Job Description: Buddy4Study is looking for a dynamic Outreach Executive to lead scholarship mobilization efforts through partnerships and campaigns. This role involves both digital and on-ground outreach, internal coordination, and representing the organization in educational events. Key Responsibilities: Plan and execute outreach strategies (digital & institutional) Build and manage partnerships with schools, colleges, NGOs, and coaching centres Organize and represent Buddy4Study in webinars, seminars, and offline events Coordinate with internal teams for campaign planning, content, and reporting Ensure timely achievement of outreach targets and proper documentation Travel as required for outreach engagements Desired Candidate Profile: Graduate/Postgraduate with strong communication and coordination skills 1-3 years of experience in education, CSR, or outreach roles preferred Proficient in MS Office, Zoom, and email communications Understanding of social media is a plus Excellent verbal and written communication skills Willing to travel as per job requirements Apply Now: Send your CV to riya.arora@buddy4study.com Referrals are welcome too!

Job Title: Director Office of Student Affairs Location: Bengaluru North, Karnataka, India Employment Type: Full-Time | Senior Management About the Role: This pivotal leadership position within a well-regarded academic institution demands a highly experienced and dedicated individual to lead and shape the Office of Student Affairs. The Director will be instrumental in fostering a vibrant, supportive, and inclusive campus environment that enhances the overall student experience and contributes to their holistic development. The role requires strategic vision, exceptional leadership capabilities, and a deep understanding of student needs and the complexities of student life within a dynamic higher education setting. The Director will oversee a range of critical student services and programs, ensuring their effectiveness and alignment with the institutions mission and values. Key Responsibilities: Provide strategic leadership and direction to the Office of Student Affairs, aligning its goals and initiatives with the institution’s overall strategy. Oversee the development, implementation, and assessment of comprehensive student support services, programs, and activities that promote well-being, engagement, and success. Foster a positive and inclusive campus culture that embraces diversity, equity, and belonging. Manage student conduct and disciplinary processes, ensuring consistency, fairness, and compliance with institutional policies. Lead and mentor a team of student affairs professionals, supporting their development and ensuring quality service delivery. Collaborate effectively with academic departments, administrative units, and student organizations to create a cohesive support ecosystem. Develop and manage the student affairs budget, ensuring responsible resource allocation. Serve as a key contact and advocate for students, addressing concerns and facilitating solutions. Ensure compliance with applicable regulations and institutional policies related to student affairs. Oversee student clubs, organizations, and leadership programs, promoting co-curricular engagement. Manage student counseling, health, and wellness services, ensuring holistic student support. Develop and execute orientation and transition programs for new students. Supervise residential life programs (if applicable), enhancing the campus living experience. Oversee career services and student placement support, aiding students’ transition to professional life. Address and resolve student grievances through transparent and effective mechanisms. Promote campus safety and student security. Represent the institution in relevant forums and engage with external stakeholders and networks. Leverage data, metrics, and feedback to inform policy and continuously improve services. Key Qualifications and Experience: Master’s degree in Student Affairs, Higher Education Administration, Counseling, or a closely related field is essential. A Ph.D. or Ed.D. is highly preferred. Minimum of 10 years of progressive experience in student affairs or related roles, with at least 5 years in a senior leadership position within recognized universities or autonomous colleges. Proven ability to develop, lead, and evaluate student-focused programs that support academic and personal growth. In-depth understanding of student development theories, best practices in higher education, and student engagement models. Strong knowledge of student conduct regulations, grievance redressal systems, and UGC/AICTE/NAAC guidelines. Demonstrated success in team leadership, interdepartmental collaboration, and resource management. Excellent interpersonal, communication, and presentation skills with the ability to connect with a diverse student body and institutional stakeholders. Analytical thinking and data-driven decision-making skills for program evaluation and strategic planning. Deep commitment to diversity, equity, and inclusion. Familiarity with student information systems and digital engagement tools. Desirable: experience in student counseling, career development services, or residential life management.

Job Summary:- We are looking for a Senior Administrative Executive with a strong background in corporate office management to support the daily operations of a fast-paced KPO environment. The ideal candidate will be adept at managing administrative tasks, coordinating with department heads, handling vendor relationships, and maintaining a professional workspace for white-collar employees. This role demands a high level of discretion, organizational skills, and the ability to interact confidently with senior professionals. Key Responsibilities: Oversee end-to-end office administration, ensuring a clean, safe, and efficient workplace. Manage facility operations, vendor coordination, and service contracts (e.g., housekeeping, IT support, office supplies). Coordinate executive calendars, travel bookings, and meeting logistics for leadership and senior team members. Facilitate onboarding support for new hires (desk allocation, ID creation, orientation setup). Liaise with HR and Finance departments for employee logistics, attendance records, and petty cash management. Organize company-wide events, leadership town halls, and employee engagement activities. Ensure compliance with company policies and maintain records related to asset inventory, insurance, and statutory requirements. Supervise support staff (office assistants, housekeeping), ensuring service quality and conduct. Act as the point of contact for building management and service providers for infrastructure-related matters. Key Requirements: Graduate in Business Administration or a relevant field (Masters preferred). Minimum of 6 years experience in a corporate administrative role, preferably in the KPO/BPO sector. Strong communication and interpersonal skills; ability to deal professionally with internal teams and external vendors. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Organized, proactive, and capable of multitasking across multiple departments. High level of discretion, especially when handling sensitive employee or management information. Preferred Qualities: Experience working in an ISO-certified or audit-compliant environment. Familiarity with workplace health, safety, and compliance protocols. Ability to support a dynamic, client-driven team structure. What We Offer: Professional work culture with a focus on learning and growth Opportunities to work closely with senior leadership Structured work environment with defined responsibilities Competitive salary and company benefits