315 Event Coordination Jobs - Page 12

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Position: Executive Assistant Education: Bachelors and masters Location: Bangalore (Whitefield) Hybrid working Experienced practitioner with excellent communications skills, both written and verbal Calendar Management of the Leaders (HOD) Adept in handling day to day administrative activities in coordination with internal / external departments Guest & Visitor Management Travel Management – itinerary, settling bills and cash advance payments Expenses & Claims: Manage expense claims for Leaders Events – coordinating and organizing Team Gatherings and All Hands Meeting Ordering and maintenance equipment and facilities Working knowledge of MS Office (should have MS PPT, MS Excel skills) Communicating and liaising with internal and external stakeholders, On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events. Managing administrative tasks such as: completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings. On feet thinking in case of cancellation with short notice.

Role & responsibilities We are searching for an enthusiastic event manager with a "can-do" attitude to assist our organization in hosting events that enhance our organization's image. The event manager will be tasked with researching and securing venues, planning and managing our events' calendar, negotiating quotes and agreements with vendors, assisting with event marketing, monitoring timeframes, networking, and delivering on event brief objectives. Your creativity, organizational skills, and vision will assist our organization in amplifying our brand visibility. The ideal candidate for this role should demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management. Responsibilities: Brainstorming and implementing event plans and concepts. Handling budgeting and invoicing. Liaising and negotiating with vendors. On ground execution Negotiating sponsorship deals. Handling logistics. Updating senior management. Managing branding and communication. Developing event feedback surveys. Obtaining permits. Handling pre/post-event reports.

Role: Canteen Incharge Education: Diploma/Degree-Hotel Management/Catering/related field preferred Experience:3-5yrs Roles & Responsibilities: Canteen Operations Management/Staff Supervision/Training/Inventory & Vendor Management/Events Coordination

Brainstorming and implementing event plans and concepts Handling budgeting and invoicing Liaising and negotiating with vendors Negotiating sponsorship deals Handling logistics Developing event feedback surveys Handling pre/post-event reports Required Candidate profile Must be comfortable with Travelling

Note: Level: This is an Associate-level, entry position. Please apply only if you meet this level of experience. Immediate Joiners Preferred: Candidates who are available to join immediately or on short notice will be given preference. Work Experience: 0.6 to 2 Years Work Timings: Rotational Shift City: Bangalore The Associate Event Specialist is responsible for the successful planning, execution, and management of events. This role focuses on maintaining operational excellence, adhering to internal processes, and ensuring a high level of customer satisfaction. Key Responsibilities: Coordinate and execute events, ensuring all configurations are reviewed and SLAs are met. Follow the event readiness checklist, maintain accurate documentation, and update stakeholders regularly. Allocate tasks effectively, ensuring accurate estimates and utilization of billable hours. Manage customer tickets, ensuring timely responses and resolutions. Ensure the quality of deliverables, handle escalations, and identify potential risks. Maintain strong communication with stakeholders, documenting updates and ensuring clear information flow. Plan shift timings, maintain scrum attendance, and ensure adequate backup support for events. Requirements Education: Any bachelors degree. Experience: 1-2 years of experience in event management or a related field. Preferred Experience: Industry experience in managing virtual event-based projects in the US/Canada market.

Role & responsibilities Maintain front desk organization with necessary materials (pens, forms, paper, etc.). Greet and welcome guests; manage visitor parking and logs, issue badges, and inform relevant staff of guest arrivals. Oversee corporate office facilities to ensure they are in working order. Manage office pantry, housekeeping, and security personnel; monitor attendance and maintain records. Monitor office supplies and manage monthly orders for birthday/anniversary cards, business cards etc. Monitor office expenses and address complaints or queries. Answer all incoming calls and ensure timely message redirection. Receive, distribute, and file correspondence and packages. Manage travel/hotel bookings, order refreshments for office events, and oversee calendar and room booking coordination. Proficiency in Word & Excel is mandatory. Preferred candidate profile Possess a graduate degree in any stream with a pleasing personality, excellent communication skills, and a soft-spoken demeanor.

Job Summary: A s a Location Services Specialist, you will coordinate office maintenance, vendor selection, and building-related requests while ensuring seamless operational support. You will manage inventory, oversee mail and file services, and assist with new hire onboarding to facilitate workplace efficiency. Additionally, you will support visitor management, event coordination, and collaborate with leadership to implement national programs that enhance office functionality. Responsibilities: Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including Workplace Health and Safetyteam and/or emergency evacuation team. Reconcile monthly billing of extra services provided by landlord. Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed. Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion. Determines if supplies should be purchased directly from anapproved vendor or put out to bid. Maintains vendor relationships, processes payments and tracks total spend. Works directly with Location Services Supervisor or Manager to ensure the compliance and implementation of national programs. Assist with New Hire on boarding process. Provide new hire with all necessary office needs. Train new employees on local office policies and use of equipment and systems Provides routine direction and support, as necessary, in one or more of the following areas: Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs Locating and checking out client files, maintenance of client records and documents, ordering files from offsite storage facility and record retention. Maintaining and ordering office supplies Maintaining Location Services budget Visitor management and reception activities ensuring quality customer service Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support Required Qualifications: Bachelor's degree in business administration or related field preferred. 2-3 years' experience in a related field or area Intermediate Microsoft Office skills Ability to respond positively to changing circumstances, seek and implement change to drive business improvement andserve as a model of the change Work collaboratively with Location ServicesSupervisor/Manager to providesupport across the enterpriseparticularly during peak time Able to lift up to 40 lbs. Must be punctual and able to adapt to changing schedules.

We are looking for a dynamic and highly organized Event Manager to plan, coordinate, and execute a wide range of corporate, social, and promotional events. Required Candidate profile Proven experience in event planning or management Strong vendor network and negotiation skills Excellent communication and client-handling,budgeting.

Coordinate training programs, manage client relationships, support entrepreneurs, and handle event planning and community engagement. The role demands strong communication, multitasking, and analytic skill, with a focus on empowering business leaders

Role & responsibilities JOB DESCRIPTION:- Events Manager Location: Indiranagar, Bangalore Experience: 2+ years in event management, community engagement, or social marketing. The Role: At Origin, were redefining the way people experience fresh produce by building a strong community through engaging and impactful events. We are looking for a passionate and creative Events Manager (Socials) to lead our event initiatives. If you love curating experiences, fostering connections, and driving engagement through social events, this role is for you! Key Responsibilities: Plan, execute, and oversee community-driven events, brand activations, and social gatherings to enhance customer engagement. Develop and maintain an annual events calendar aligned with brand objectives and marketing campaigns. Coordinate all aspects of event planning, including budgeting, venue selection, vendor coordination, logistics, and execution. Build partnerships with influencers, local businesses, and key stakeholders to amplify event reach and impact. Oversee event promotion through social media, email campaigns, and other marketing channels in collaboration with the marketing team. Ensure seamless event execution, including setup, guest management, and post-event follow-ups. Track event success metrics and analyze data to improve future events. Stay updated with industry trends and bring innovative event ideas to enhance brand presence. Qualifications & Skills: Bachelor's degree in Marketing, Event Management, Hospitality, or a related field. 2+ years of experience in event planning, brand activations, or community engagement roles. Strong project management and organizational skills with an eye for detail. Excellent communication and interpersonal skills to build relationships with partners and stakeholders. Ability to work in a fast-paced environment and manage multiple events simultaneously. Creative mindset with a passion for curating memorable experiences.

JOB AIM Executive, Meetings & Events Planning will be responsible for managing offsite Meeting & Events Planning in the respective location. RESPONSIBILITIES Off-Site Event Logistics: Considers Venue, Capacity, Service, Audio Visual and Food & Beverage to select the best location for Meetings & Events. Provides detailed logistical information to the selected venue(s) for appropriate cost estimates and proposals. Negotiates with venue(s) to obtain services within the client budget. Off-Site Catering Determination: Assist requesters in the decision process of selecting Food and Beverages for off-site events through suggestive selling. AV Confirmation: Uses probing questions to determine Audiovisual (AV) needs for events. Communicates this information to service providers. Additional Service Determination: Facilitates requests for miscellaneous services (e.g. decorations, entertainment, meeting materials, signage, meeting activities, transportation, hotel accommodations.), and manages all logistical coordination of these details. Communication: Communicates and confirms all meeting details to host and/or requester, as well as to Service Providers prior to day of meeting. Maintain accurate and complete records utilizing the OSEM (Off-Site Event Management) database used by all off-site event planners globally. Manages changes to meetings as they occur, and reconfirms details as necessary. Determines need for accelerated levels of communication via use of resumes or by conducting pre cons with selected venues operational staff. Promptly answers incoming phone calls and responds to voice mails and electronic mail within 48 hours. Attends all off-site event planning team meetings. Event Execution: Acts as a liaison between host and/or requester and service providers to assure the achievement of guest expectations. Event Planners will monitor offsite complex and VIP events based on size and degree of details. Tracking/ Reports: Report monthly SLA data. On-Site Event Coordination Back Up: Coordinate Off Site Events related to On-site Events as needed by On-Site Team (e.g. private dinner reservations, hotel accommodations, outings, etc.) Managing Event Budget: Manage the budget for the requester s event. Ensure valid project number prior to processing order. Keep the customer apprised of any financial issues encountered in the planning and execution stages. Processes invoices or reconciles charges following the completion of the meeting or event. Teamwork/Expectations: Respond to internal and external customers in a timely and professional manner. Part of a positive working environment by maintaining a professional, friendly, and respectful attitude. Maintain a "teamwork philosophy" by contributing equally, taking initiative, provide support, following through on tasks, and communicating openly and honestly. Contribute to practice knowledge sharing within the team and within the department 1) Manage Client Visits: Booking the Boardroom Respond to Client visit requirements within 4 hours of receiving the communication. Coordinate with operations/vendors in executing the event requirements. Getting the room cleaned. Standard Board room Setup Manage client ground transportation. Flower arrangement Food order as per the request. Menu Tents Name Tents Visitor passes Feedback from client Collate all event related costing based on consumption. Get approval for all expenses end of every event. Process bills and ensure payments are made. Take necessary action in case of any shortfalls in the arrangements made. 2) Manage Internal Events: Booking the Auditorium/Cafeteria Coordinate with operations in executing the event requirements. Getting the space cleaned and arranged as per the requirement. Food order as per the request. Getting the A/V and entertainment requirements done through vendors as per the requirement. Provide information on Vendor passes Get pre approvals/PO for the arrangements to be confirmed. Receive Feedback from client Collate all event related costing based on consumption. Get approval for all expenses end of every event. Process bills and ensure payments are made Take necessary action in case of any shortfalls in the arrangements made 3) Manage Projectors Ensure all the meeting projector requests of the respective facility is responded to. Sounds Like You To apply you need to be: JOB PROFILE Qualification :Degree / Diploma Industry Type :Hospitality/ Entertainment Overall Experience :0 - 2 years Industry Experience :0 - 1 years Technical Skills :MS Office & Mail communication Generic Skills :Communication, Interpersonal Behaviors :Achievement level, Team work, Learning attitude & Positive thinking Language Known : English, Hindi

Join Us as a People Operations & Admin Executive at Baker Street Fintech! At Baker Street Fintech, you won't be just another employee, you'll be part of a high-impact, award-winning team that's shaping the future of fintech. If you love taking ownership, getting things done, and working in a dynamic environment, you'll fit right in! What You'll Be Doing People Operations Help in growing our tribe, onboarding, background verification, and HR documentation. Employee Experience You'll play a key role in creating a positive, engaging, and supportive work environment where employees feel valued, heard, and empowered to do their best work. Office Administration Oversee smooth operations of all office facilities, maintain a vibrant, efficient workspace, travel bookings, compliance, and vendor coordination. Engagement & Events Organize training sessions, team-building events, and employee well-being initiatives. Executive Support – Assist leadership with scheduling, coordination, and operational needs. General Operations – Ensure seamless day-to-day office management and assist with any additional tasks. What Makes You a Great Fit 1+ years of experience in HR, Admin, or People operations (preferably at a startup). Excellent communication & organizational skills – you’re the go-to person for keeping things running smoothly. Proactive & ownership-driven mindset – we trust you to take charge! Flexible and Solution oriented, with a Get-It-Done attitude Based in Pune & available for an on-site role at our Prabhat Road office. Perks & Benefits Competitive Salary 20,000 - 35,000 per month as per experience and skills Impact: You aren't just a cog in the wheel. You are an integral part of the team. Work Vibe: A dynamic, collaborative workspace at our Pune, Prabhat Road office. Recognition: A place where performance is recognized and rewarded. The Path to Joining Us 1 Apply & Answer a Few Quick Questions (5 min) 2 Online Skills Test (60 min) 3 People Call (30 min) 4 Technical & Founder’s Interview (at our office) (60 min) 5 Offer, Reference & BGV Check This is a Work-From-Office (WFO) opportunity at Prabhat Road, Pune. Ready to Apply? Drop your application now and let’s start this exciting journey together! Job Types: Full-time, Permanent Pay: 20,000.00 - 35,000.00 per month Benefits: Health insurance Paid sick time Paid time off Provident Fund Schedule: Monday to Friday Saturdays on occasion, if pending/urgent work. Ability to commute/relocate: Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Job Location: Kolkata Experience: 2yrs - 5yrs Gender: Female Job Details: Urgently looking for a receptionist (FEMALE) for a renowned company who can speak fluently in English and can handle all front office actvities. Greet and assist visitors, clients, and vendors in a professional manner Manage incoming calls, messages, and emails; route them to appropriate departments Maintain a clean and organized front desk area and manage visitor logs Schedule appointments and meetings for management or departments Handle courier services, office inventory, and basic administrative support Maintain confidentiality of sensitive documents and front-office records Provide basic support in event coordination or HR/admin tasks when required

Job Title: Assistant Manager Museum Experience Location: Museum of Solutions, Lower Parel, Mumbai Employment Type: Full-Time Reports To: Manager – Museum Experience / Experience & Engagement Head About Museum of Solutions (MuSo) Museum of Solutions is a pioneering children’s museum in Mumbai dedicated to nurturing creativity, problem-solving, and collaboration among children. Through immersive exhibits and interactive programs, MuSo empowers children to explore solutions, think critically, and engage with their communities. Role Summary The Assistant Manager – Museum Experience will play a key role in designing, managing, and enhancing visitor experiences across the museum. This role involves collaborating with multiple teams to create engaging, educational, and inclusive experiences that resonate with children and families. The Assistant Manager will help oversee daily operations, support program delivery, and ensure the museum environment fosters curiosity, learning, and fun. Key Responsibilities Collaborate with curators, educators, and program teams to develop and implement interactive exhibits and visitor programs. Manage day-to-day operations of the museum experience zones to ensure smooth visitor flow and engagement. Train and supervise museum facilitators, volunteers, and guides to deliver high-quality visitor interactions. Collect and analyze visitor feedback to continuously improve exhibits and programs. Ensure accessibility and inclusivity in all museum experiences, accommodating diverse visitor needs. Coordinate logistics for special events, workshops, and community outreach programs. Maintain safety and quality standards across museum spaces. Support marketing and communication teams in promoting museum programs and events. Prepare reports on visitor metrics, program impact, and operational performance. Qualifications & Skills Bachelor’s degree in Museum Studies, Education, Arts Management, Hospitality, or a related field. 3+ years experience in museum operations, visitor services, education, or related roles. Strong project management and organizational skills. Excellent interpersonal and communication skills, with the ability to engage diverse audiences. Passion for child-led learning, creativity, and museum education. Experience managing teams and coordinating with multiple stakeholders. Problem-solving mindset and ability to work in a dynamic environment. Knowledge of accessibility and inclusion best practices is a plus. Proficiency with digital tools for visitor management and reporting. Why Join Us? At MuSo, you will be part of a passionate team dedicated to transforming how children learn and interact with the world around them. This is a unique opportunity to contribute to a groundbreaking museum experience that inspires future generations.

Key Responsibilities Plan and execute small to mid-scale events (corporate events, Seminars, promotional events, trade shows, etc.) from start to finish Coordinate with vendors, venues, and internal teams to ensure seamless event execution Manage event logistics, including transportation, catering, audio/visual setups, and permits Maintain budgets and track all event-related expenses Prepare post-event reports and evaluations to measure success and identify improvements Handle on-site event operations, including setup, registration, troubleshooting, and breakdown Ensure compliance with health and safety standards and other legal regulations Requirements Bachelors degree in Event Management, Marketing, Hospitality, or a related field 1+ year of hands-on experience in event planning or coordination Strong organizational and multitasking abilities Excellent communication and negotiation skills Comfortable working under pressure and meeting tight deadlines Willingness to travel and work flexible hours Note: This job comes with a probation period of 3 months.

Key Responsibilities: Calendar & Schedule Management: Organize and manage the executives calendar, ensuring efficient use of time and prioritization of meetings, appointments, and travel. Coordinate and schedule meetings, both internally and externally, ensuring all logistics are handled (room bookings, virtual meetings, etc.). Prepare agendas, materials, and follow-up actions for meetings. Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and other communications. Draft, proofread, and edit correspondence and reports as needed. Handle sensitive and confidential information with the utmost discretion and professionalism. Travel Coordination: Plan and book complex travel arrangements (flights, accommodation, transportation), ensuring efficiency and cost-effectiveness. Prepare detailed itineraries and travel schedules for the CXO. Event Coordination: Assist in the planning and execution of key corporate events, conferences, and business meetings. Coordinate logistics, track RSVPs, and manage event-related communication. Project Management & Support: Assist with project management by tracking deadlines, deliverables, and project timelines. Liaise with other departments to ensure smooth communication and the execution of cross-functional tasks. Prepare reports, presentations, and other documents for meetings and reviews. Skills: Excellent communication (written and verbal) and interpersonal skills. Strong organizational and time-management abilities. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong problem-solving abilities and a high level of initiative.

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, you’ll also have 4 to 9 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Job Title: Event Executive Department: Marketing / Events Location: Nagpur Reporting To: Event Manager Role Overview: The Event Executive is responsible for the end-to-end planning, coordination, and execution of brand events, exhibitions, in-store promotions, and local activations. The role is crucial in enhancing customer engagement, boosting brand visibility, and generating footfalls through well-executed experiences. Key Responsibilities: Event & Exhibition Planning Plan, schedule, and execute promotional events, exhibitions, and jewellery showcases in malls, societies, corporate parks, etc. Identify and finalize suitable venues in the allocated region as per the target audience Logistics & Coordination Manage all logistical aspects setup, vendor coordination, permissions, branding materials, and transportation Coordinate with fabrication agencies, AV vendors, caterers, promoters, etc. Team & Stakeholder Collaboration Work with in-house design, sales, and CRM teams for stall design, displays, and product arrangements Manage on-ground promoters and store representatives during the event Customer Engagement at Events Ensure high-quality customer experience during events Capture leads, collect feedback, and support basic sales conversions or store visit bookings Distribute brochures, gifts, or offer cards to prospects Budget & Vendor Management Assist in vendor shortlisting, negotiations, and invoice processing Monitor event budgets to ensure cost-effective execution without quality compromise Reporting & Analysis Maintain post-event reports, lead data, footfall tracking, and ROI analysis Suggest improvements for future activations based on performance and customer response Measurable KPIs (Key Performance Indicators): KPI Target / Benchmark Number of Events/Exhibitions Executed per Month 810 events Footfall Generated per Event 25-100 Qualified Leads Captured per Event 5075 Store Visits/Follow-Ups from Events 30% of leads Cost per Lead Within defined budget (e.g., 100150/lead) Lead Data Accuracy 98% Timely Event Execution 100% on-time setup and closure Customer Experience Score (from surveys) 4.5/5 Vendor Satisfaction & Invoice Closure TAT Within 10 working days post-event Preferred Qualifications: Graduate in Event Management, Marketing, or Mass Communication 13 years of experience in event execution, preferably in jewellery, fashion, retail, or luxury brands Good coordination and communication skills in Hindi, English, and Marathi Ability to multitask, travel to event locations, and work flexible hours Knowledge of event tools, branding layouts, and lead capture techniques

Sales and Business Development: Actively engage in identifying and pursuing new sales opportunities. Assist in the entire sales cycle, from lead generation to closing deals. Develop and maintain a sales pipeline in coordination with the sales team. Client Management: Serve as a liaison between the founders and clients, ensuring excellent customer service and client satisfaction. Coordinate post-sale follow-up activities to maintain client relationships. Address client inquiries and resolve any issues in a timely and professional manner. Strategic Assistance and Growth Initiatives: Support the founders in strategic planning and execution of growth initiatives. Prepare comprehensive market analysis reports and business strategies. Team Leadership and Coordination: Coordinate with internal teams, ensuring alignment with business objectives and sales targets. Assist in team management, facilitating communication and workflow. Help organize and participate in team meetings, providing insights and feedback. Appointment and Calendar Management: Manage the founders' schedules, including sales meetings, client visits, and internal reviews. Travel and Event Coordination: Plan and accompany founders on business trips specifically aimed at client acquisition and relationship building. Coordinate logistics for sales presentations and client meetings. Presentation and Meeting Participation: Assist in creating sales presentations and pitch materials. Represent the founders or accompany them in high-level sales meetings and negotiations. Administrative Support: Handle routine administrative tasks, ensuring the smooth operation of business activities. Manage sensitive and confidential information with the utmost discretion. Location-Churchgate

Any Candidate having Experience in any Event Management Co in Back office or on site can only apply. There are 2 openings - 1) Venue Service Supervisor (Back Office) 2) Site Supervisor (On Site, Traveling Required) For query call at 8000044060 Required Candidate profile Any Candidate having Experience in any Event Management Co in Back office or on site can only apply. Job Location - Ranchrada, near Shilaj For query call at 8000044060

Seeking a proactive Executive Assistant for the COO. Must excel in admin, analytics, and reporting. Responsibilities include managing schedules, communications, reports, and presentations. Requires strong English & Hindi skills, discretion, and tech proficiency. Responsibilities: Administrative Support: Manage and optimize the COO's complex calendar, including scheduling meetings, appointments, and travel arrangements. Communication Management: Act as a primary point of contact, screening and prioritizing incoming calls and emails, drafting correspondence, and ensuring timely follow-up. Reporting & Analytics: Assist in gathering, compiling, and analyzing data to prepare comprehensive reports, summaries, and presentations for internal and external stakeholders. Meeting & Event Coordination: Organize and prepare materials for meetings, take minutes, track action items, and ensure proper follow-up. Information Management: Maintain highly organized and confidential files, documents, and records. Project Assistance: Provide support on various strategic projects and initiatives as directed by the COO. Handle confidential information with the utmost discretion and professionalism.

This role is responsible for planning, coordinating, and executing events with managing event logistics, coordinating with vendors, ensuring technical and production requirements are met, and delivering high-quality experiences within timelines.

Plan and execute field marketing campaigns to generate leads and increase brand awareness. Engage with potential customers through direct marketing, promotional events, and outreach programs. Distribute marketing materials and collect feedback to refine marketing strategies. Identify target audiences and gather market insights for business development. Collaborate with the sales team to convert leads into customers. Build relationships with clients, partners, and vendors to expand the companys network. Track campaign effectiveness and report on key performance indicators. Represent the company at industry events, trade shows, and promotional activities. Maintain records of client interactions, inquiries, and feedback. Ensure adherence to company policies and marketing guidelines.

Sales and Business Development: Actively engage in identifying and pursuing new sales opportunities. Assist in the entire sales cycle, from lead generation to closing deals. Develop and maintain a sales pipeline in coordination with the sales team. Client Management: Serve as a liaison between the founders and clients, ensuring excellent customer service and client satisfaction. Coordinate post-sale follow-up activities to maintain client relationships. Address client inquiries and resolve any issues in a timely and professional manner. Strategic Assistance and Growth Initiatives: Support the founders in strategic planning and execution of growth initiatives. Prepare comprehensive market analysis reports and business strategies. Team Leadership and Coordination: Coordinate with internal teams, ensuring alignment with business objectives and sales targets. Assist in team management, facilitating communication and workflow. Help organize and participate in team meetings, providing insights and feedback. Appointment and Calendar Management: Manage the founders' schedules, including sales meetings, client visits, and internal reviews. Travel and Event Coordination: Plan and accompany founders on business trips specifically aimed at client acquisition and relationship building. Coordinate logistics for sales presentations and client meetings. Presentation and Meeting Participation: Assist in creating sales presentations and pitch materials. Represent the founders or accompany them in high-level sales meetings and negotiations. Administrative Support: Handle routine administrative tasks, ensuring the smooth operation of business activities. Manage sensitive and confidential information with the utmost discretion.