315 Event Coordination Jobs - Page 11

Position: Marketing Associate Experience: 0-2 Years Location: Gurugram/Hybrid Key Responsibilities: Brand Marketing: Support brand marketing initiatives to increase awareness and visibility of the company's products and services. Content Creation: Assist in developing and writing marketing content for blogs, social media, newsletters, website updates, and other digital channels. Social Media Management: Contribute to social media strategy by creating engaging posts, monitoring trends, and analyzing campaign performance. Email Campaigns: Help plan and execute email marketing campaigns, including the creation of copy, graphics, and reports on campaign performance. Event Coordination: Support marketing efforts for webinars, trade shows, and virtual events by coordinating logistics, promotional materials, and follow-up activities. Market Research: Conduct research on industry trends, competitor activities, and potential customers to help refine marketing strategies. SEO and Analytics: Assist in search engine optimization (SEO) efforts and analyze website traffic, social media metrics, and other key performance indicators (KPIs) to measure the effectiveness of marketing efforts. Sales Enablement: Work closely with the sales team to create marketing collateral, presentations, and case studies that support sales objectives. Qualifications: A degree in Marketing, Business, Communications, or a related field. 1-2 years of marketing experience in the IT software and services industry. Experience working with technology services companies is preferred. Good understanding of brand marketing principles, digital marketing strategies, and the marketing needs of technology companies. Proficiency with marketing tools such as email marketing platforms, social media management tools, and content management systems. Familiarity with SEO, Google Analytics, and marketing automation tools is a plus. Excellent written and verbal communication skills, with attention to detail. Creative mindset with the ability to bring new ideas and initiatives. Strong organizational skills and ability to manage multiple tasks simultaneously.

Key Responsibilities : - Ensure the achievement of 100% business commitments through streamlined department operations and productivity enhancement. - Monitor and drive daily, weekly, and monthly performance outputs across departments, ensuring timelines and quality standards are met. - Maintain and develop strategies to improve current operational workflows for consistent performance improvement. - Strengthen the organization's goodwill by nurturing positive relationships with both employees and clients. - Promote adherence to administrative policies and create a culture of compliance and collaboration. - Build a dynamic and motivated team environment to achieve maximum manpower efficiency. - Manage public relations and event coordination as per organizational needs. - Regularly review execution flows and inspire teams to elevate their performance for sustained growth.

Company Name: Kesari Tour Position: Marketing Executive Qualification: Any Graduate (Bachelors degree in Marketing or related field) Experience: 1 – 4 years Location: Pune Job Summary: We are looking for a proactive and detail-oriented Marketing Executive – Back Office to support our marketing team. This role involves managing documents, coordinating with vendors and media, supporting internal events, and assisting the Marketing Manager with daily tasks and campaigns. Key Responsibilities: Documentation: Organize and maintain marketing files, records, and vendor documents. Vendor & Payment Coordination: Follow up with vendors, process payments, and track agreements. Advertisement Scheduling: Manage ad schedules, release orders, and coordinate with media outlets. Media Coordination: Work with media partners for ad placements, creatives, and performance tracking. Event Support: Assist in organising in-house events and promotional activities. Administrative Support: Help with reports, presentations, and daily marketing operations. Meetings & Reporting: Attend meetings, prepare minutes, and follow up on action items. Skills & Qualifications: Good communication and organization skills Strong in MS Office (Excel, Word, PowerPoint) Basic knowledge of advertising and media Bachelor’s degree in Marketing or related field 1–3 years of relevant experience preferred Interested candidate can share their resume on 8657649866

Key Responsibilities Support Engagement Initiatives : Assist in planning and executing engagement activities aligned with company values and employee expectations. Internal Communication : Draft internal communication materials such as newsletters, announcements, and event invitations. Event Coordination : Help organize and manage events like team-building activities, on-boarding sessions, festive celebrations, and CSR initiatives. Survey Administration : Assist in conducting employee pulse surveys, collating responses, and summarizing feedback reports. Recognition Programs : Coordinate recognition programs such as employee of the month, work anniversaries, and performance-based acknowledgement. On-boarding Experience : Support HR in delivering a warm, engaging, and seamless on-boarding experience to new hires. Collaboration : Work closely with HRBPs and other departments to ensure engagement activities are well-integrated and supported. Data & Reporting : Maintain trackers for event participation, survey feedback, and engagement metrics; assist with basic reporting. About You 2, 3 years of experience in employee engagement, internal communications, or HR support functions. Strong communication and interpersonal skills with an energetic and approachable attitude. Creative mindset with a passion for people and workplace culture. Well-organized, detail-oriented, and able to manage multiple priorities. Comfortable using basic design or communication tools (e.g., Canva, MS Office, Google Workspace). Willingness to take ownership and contribute ideas in a collaborative environment. Preferred Qualifications Experience in an eCommerce or fast-paced environment is a plus. Exposure to employee engagement platforms or tools. Degree in HR, Business, Psychology, Communications, or related fields. Benefits Market-leading pay rates. Performance-based incentives. 95% of management promoted from within. Service recognition awards. Dynamic, motivated international team. Regular performance recognition awards. Fantastic social events.

Ensure efficient food and beverage service during events, conferences, and exhibitions by coordinating with catering teams. Monitor inventory levels of food, beverages, and supplies to prevent stockouts or overstocking. Conduct quality checks on prepared foods to maintain high standards. Manage staff performance, providing guidance and training as needed to improve customer satisfaction. Coordinate with other departments (e.g., housekeeping) to ensure seamless operations.

PROFILE Team Management--able to manage a team Event Leadership--able to lead team to events Studio & Vendor Management--able to coordinate with vendors MUST Should Travel to different cities Female, 30+ Fluent in English Should reside in Gurgaon

Summary of work, Environment and Work performed: The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices in Pune. Managing and maintaining the office infrastructure, co-ordination with Building management for all admin activities etc. Managing various contracts related to the offices as required e.g. Rent contract, housekeeping contract, Security agency contract and other service contracts. Ensuring timely renewal of all such contracts Ensuring competitive rates for all such contracts Ensuring timely payment to all the contractors in coordinating with finance team. Managing travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations , as and when required. Managing booking with Hotels, Airlines as and when required. Managing the transport contractors Providing Mobile Phone Sim card/data card to the eligible employees Managing the mobile phone service provider across the office locations Preparing and submitting the monthly MIS Specific Duties: Assisting with travel related requirements visitors, overseas customers other location employees as needed Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc. as and when required. Managing Space Matrix, Space utilization, occupancy for Hyderabad office. Event Management, FOREX & FRRO management as required. Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients. Liaisoning with Government Departments for all statutory compliance as required in Hyderabad Managing Administration billing and Purchase order System for various vendors PAN India basis. Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices. Monitoring & Managing Access control systems and CC cameras for Hyderabad location. Maintaining AMC with Vendors as required.

Position : Associate Planning & Coordination Experience : 0 3 yrs Qualification: Graduate with excellent communication & negotiation skills Location : Hyderabad CSEE is the linkage with Cornell University reinforced by Sathguru's thirty seven years of long successful strategic interventions in the areas of agri-business, life sciences, hospitality management and other related sectors. CSEE's management development programs for senior managers are thus built on this firm foundation. For over two decades, CSEE programs have been attended by industry leaders, CEOs, managerial level executives, academicians, government policy planners, bankers and researchers across the globe. Responsibilities: The incumbent will be engaged in program management support functions such as Logistics and coordination of all the arrangements for all our conference/events. Coordinate visits of domestic and overseas visitors, plan entire itinerary, coordinate with travel agencies, transport service providers and hotels. Develop and maintain database of service providers like hotels, Event Managers, AV vendors, banner designers/printers/installations, brochure preparation, conference materials and printing. Develop professional relationship with such service providers for smooth conduct of executive development programs. Create and update database of potential participants for the programs. Sending e mails and brochures to potential participants. Maintain a library of documents, records and books for ready reference with proper indexing and file management. Candidates Profile: Graduate with excellent communication & negotiation skills. Good knowledge in MS Office with proficiency in relevant research. A Pleasing Personality with right attitude and a burning desire to excel. Willingness to travel.

We are urgently hiring!!! Job Summary: We are looking for a highly organised and creative Executive Assistant to support our Director, who leads a dynamic business in fashion and design. This role requires someone with a strong sense of aesthetics, a keen understanding of fashion trends, and excellent organisational skills. The ideal candidate should be proactive, detail-oriented, and capable of managing both administrative and creative tasks. Key Responsibilities: Calendar & Schedule Management: Organise and coordinate the Founders daily schedule, meetings, and appointments. Ensure smooth coordination between various business engagements. Arrange travel, accommodations, and event planning as needed. Fashion & Design Assistance: Stay updated on fashion trends, materials, and design inspirations. Assist in mood board creation, collection planning, and trend research. Coordinate with designers, suppliers, and clients. Communication & Correspondence: Handle business emails, phone calls, and messages professionally. Act as a liaison between internal teams, external vendors, and clients. Draft reports, presentations, and creative briefs as required. Administrative Support: Maintain confidential business records, contracts, and invoices. Oversee project deadlines and ensure smooth operations. Assist with order placements, vendor follow-ups, and quality checks. Event & Photoshoot Coordination: Assist in organising fashion shoots, brand collaborations, and industry events. Work closely with PR teams and marketing professionals to execute campaigns. Oversee model fittings, fabric selections, and sample approvals. Qualifications & Skills Required: Bachelors degree in Fashion Management, Business Administration, or a related field. 2-5 years of experience as an Executive Assistant, preferably in a fashion or creative industry. Strong understanding of fashion trends, materials, and luxury aesthetics. Excellent communication, organizational, and multitasking skills. Proficiency in MS Office, Google Suite, and industry-specific tools like Adobe Illustrator (preferred). Ability to work independently, handle confidential information, and manage deadlines. Creative eye and attention to detail in fashion and design. Flexibility to adapt to a fast-paced and ever-evolving creative environment. Whatsapp on: 9829050697 Regards, RAVI KUMAR SETHI 9829050697 Address:B-9, Sharma Colony extension Nandpuri, Hawasadak, Jaipur, Rajasthan. Apply Now!!

As a CSR Teacher, you will be responsible for designing and delivering courses that educate students about Corporate Social Responsibility. You will guide students in understanding the ethical, social, and environmental implications of business practices and help them develop the knowledge and skills necessary for responsible corporate citizenship. KEY RESPONSIBILITIES: Conduct English language classes for children from underprivileged communities Create engaging and interactive lesson plans to enhance language learning. Incorporate innovative teaching methods to make learning enjoyable. Provide individualized attention to students to address their unique learning needs. Foster a positive and inclusive learning environment. Collaborate with other teachers and staff to organize educational events and activities. Educate students on environmental sustainability and social responsibility. QUALIFICATION: Proficiency in both English and Kannada is mandatory. Strong communication and interpersonal skills. Teaching certification is a plus. Flexibility and adaptability in a dynamic teaching environment. Bachelor's degree in Education or a related field. Prior experience in teaching, especially working with underprivileged communities

MALE CANDIDATES PREFERRED CBRE - A GLOBAL BRAND CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the worlds largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services Job Summary: The individual will be managing the lobby has a major share of work including employee and client relationship management with knowledge of Soft-services and event management . Essential Job Duties & Responsibilities: Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Qualification & Experience: Minimum Graduation with 3-8years of experience Other Abilities: A presentable candidate who will be ready to sit at Front Desk to carry out responsibilities related to the front office & administration in a corporate environment Should have good written & verbal communication One who has knowledge about Facilities Management in a corporate office

Position: Executive Assistant Location: Kolkata Roles and Responsibilities: Manage and coordinate the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, presentations, and internal/external communications. Act as a liaison between the executive and internal teams, clients, or external stakeholders. Maintain confidentiality of highly sensitive information and handle documentation with discretion. Track key project deadlines, deliverables, and follow up on action items to ensure timely completion. Organize and coordinate meetings, including preparation of agendas, minutes, and follow-up actions. Handle email and phone correspondence on behalf of the executive, filtering and prioritizing as needed. Support with day-to-day administrative tasks, expense management, and document filing.

Role Title: Event Operations Executive Experience: 13 years in event planning, coordination, or operations Location: Vidyashilp University, Bettenahalli, Bengaluru Role Summary Lead the coordination and seamless execution of eventsworkshops, conferences, open houses, guest lectures, institutional celebrations—across campus. Bring calm assurance and command when managing logistics, schedules, and staff in fastpaced situations.

You can share resume or connect - Swetha 7075531226 Required Male candidates only Position: College Ambassador Salary: 3-5 LPA Location: Bangalore and Hyderabad Employment Type: Full-Time Role Overview: We are looking for dynamic and motivated individuals with an MBA to join us as College Ambassadors. The role involves traveling with Heads of Departments (HODs) to colleges across the country, promoting the organization, identifying new opportunities, and representing our brand at educational institutions. Key Responsibilities: 1. Campus Engagement: Travel with HODs to colleges for seminars, presentations, and official meetings. Build and nurture relationships with college authorities, students, and other stakeholders. 2. Brand Promotion: Act as a representative of the organization and effectively communicate its vision and services. Organize and conduct promotional activities such as workshops, events, and presentations. 3. Opportunity Creation: Identify collaboration opportunities with educational institutions. Initiate and assist in formalizing partnerships, tie-ups, and institutional programs. 4. Event Coordination: Support HODs in planning and executing college visits, seminars, and conferences. Manage logistics and ensure smooth execution of all on-ground activities. 5. Market Research: Analyze trends in the education sector to discover new opportunities. Provide feedback to improve outreach and engagement strategies. 6. Administrative Assistance: Coordinate travel plans, meeting schedules, and documentation for HODs during visits. Maintain detailed records and reports of visits and activities. Required Skills and Qualifications: 1. Education: Masters in Business Administration (MBA) is mandatory. Specialization in Marketing, HR, or related fields is preferred. 2. Skills: Excellent interpersonal and communication skills. Strong ability to build and maintain professional relationships. Event coordination and multitasking capabilities. Proficiency in MS Office (Word, Excel, PowerPoint). 3. Attributes: Willingness to travel extensively across locations. Self-motivated and proactive with an energetic personality. Problem-solving skills and ability to work under pressure. Extensive travel opportunities and exposure to diverse environments. A chance to collaborate with senior leaders and develop your professional network. A growth-oriented, dynamic workplace environment. If you are an MBA graduate eager to make an impact in the education sector, join us to embark on an exciting career journey!

Key Responsibilities: Coordinate and oversee booth setup, ensuring all materials, equipment, and branding elements are in place. Manage booth operations during the event, including scheduling and overseeing booth staff. Engage with visitors to generate leads, provide product information, and answer inquiries. Qualify leads based on pre-defined criteria and ensure proper documentation. Hand over qualified leads to the sales team for further follow-up and conversion. Maintain a database of leads and provide post-event reports. Collaborate with the marketing team to enhance event strategies and promotional activities. Ensure brand consistency and professionalism in all event-related activities. Handle logistics, vendor coordination, and on-site troubleshooting during events. Qualifications & Skills: Bachelor's degree in Marketing, Event Management, Business Administration, or a related field. 2+ years of experience in event coordination, trade shows, or marketing roles. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment and manage multiple events simultaneously. Proficiency in MS Office (Word, Excel, PowerPoint) and CRM tools. Willingness to travel frequently for exhibitions and trade shows

Role & responsibilities Key responsibilities: • End to end events management responsibility (Budget to Nurture of event) • Plan & execute Integrated Campaigns for business / verticals. • Drive day-to-day execution integrated marketing campaigns by coordinating with sub functions in the marketing & cross functional stakeholders. • Ensure adherence to performance metrics, analytics and review mechanism related to Integrated Campaigns & Events (by respective teams) • Prepare, Manage, Monitor Global Events Calendar (includes Customer & Corporate) • Improve marketing workflows, resolve execution roadblocks, and promote efficiencies in the Integrated Campaigns • Prepare/update and optimize marketing processes and foresee adherence to functional maturity audits. Required Skills: • You should have a knack for execution & field-based roles. • Extreme attention for details, good logical reasoning & execution skills • Good understanding of marketing levers and sub functions • Extensive hands-on experience in planning & organizing physical, virtual & hybrid events for customers, corporate & industry trade shows. • Generalist marketing professional who can adapt to dynamic business environments as per the needs of the function for the campaigns. • Strong verbal and written communication skills • Holistic experience in events management gained through working on both clients side as well agency side within the event management industry. • Strong project management, planning & prioritization, analytical and decision-making skills. • Able to work across departments at all levels. • Proficient in managing complex and multiple processes, dash boarding and reporting. • Relevant work experience in the field of technology is preferred. • Knowledge of marketing automation tools (like Salesforce, Marketo, Eloqua etc.) will be an added advantag

Roles and Responsibilities Develop and implement employee engagement strategies to improve morale, motivation, and productivity within the organization. Design and deliver training programs to enhance soft skills, leadership development, and team building among employees. Create innovative training materials such as posters, presentations, and videos to support learning initiatives. Plan and coordinate events like workshops, seminars, conferences to promote knowledge sharing among employees. Desired Candidate Profile 5-10 years of experience in Human Resources or related field with expertise in Employee Engagement & Innovation. Strong understanding of HR branding principles to create effective internal communications. Excellent event planning and coordination skills with attention to detail. Ability to design creative training materials using tools like Poster Creation software.

Job Location: Charkop Kandivali Key Responsibilities Develop and implement performance marketing strategies on Meta and Google platforms to drive engagement, conversions and ROI. Collaborate with the design team to create and review marketing materials, including in-store posters, online promotions on platforms like Swiggy / Zomato / Thrive and social media visuals. Plan, organize and manage events, ensuring effective coordination with influencers and handling all aspects of event execution. Strategize and generate marketing ideas and campaigns for Naturals NOW and brands like Just Sundaes and Bonda Factory to enhance brand visibility and customer engagement. Oversee all photo and video shoots, ensuring the timely production and updating of creative assets for online and in-store use. Handle requests related to marketing materials, including the creation and updating of posters and on-screen creatives. Engage with the audience regularly to gather feedback, assess in-store performance and refine marketing strategies based on insights. Conduct general hygiene checks and manage online reputation for Naturals NOW across platforms such as Google My Business (GMB), email and social media. Qualification & Experience Bachelors degree in marketing, Business Administration, Communications or a related field. 1-2 years of experience in a marketing role, preferably in performance marketing and event coordination. Proven track record of managing marketing campaigns and creative projects. Key Skills & Competencies Proficiency in developing and managing campaigns on Meta and Google platforms. Ability to strategize and develop innovative marketing campaigns and ideas. Excellent verbal and written communication skills for effective interaction with internal teams and external stakeholders. Skills in engaging with audiences and utilizing feedback to improve marketing strategies.

1. Handling the leasing of commerical shops. 2. Maintain strong relationships with tenants and clients. 3. Organize & manage events to enhance community engagement 4.Coordinate with vendors and service providers to ensure event execution

Contract Administration and Budget & Spend Management Monitoring of Facility Management Services for various Sites in the region Administration of Employee Well Being Services Equipment upkeep and preventive maintenance Procurement and Management of Assets and Supplies Vendor Management and coordination of Business Travel and Accommodation Off Site and Event Management MIS & Database management Implementing EHS guidelines for Industrial Site Labour Law enforcement pertaining to the delivery scope Postgraduate degree or above Experience or understanding of managing multiple sites and remote governance Knowledge of financial acumen for managing Site Budget and Spend Familiarity with crisis management and cross-functional leadership Adeptness in planning and implementation Proficiency in computer applications Excellent spoken and written communication skills High on interpersonal and cross-functional management

Role & Responsibilities: Plan and execute store-level promotions and marketing campaigns Coordinate store launch events , local advertising, and health camps Manage and update Google My Business (GMB) and local social media presence Maintain consistency in brand identity and visibility Track and report competitor activities and market trends Preferred Candidate Profile: Freshers and candidates with 13 years of experience in marketing, branding, or pharma retail Strong communication, planning, and on-ground coordination skills Must be willing to travel across Kerala for store visits and events Experience in retail pharma , FMCG marketing , or healthcare promotions preferred Knowledge of social media tools and local marketing tactics

Handle EXECUTIVE ASSISTANCE, ADMINISTRATIVE SUPPORT, EVENT COORDINATION, LIAISON for MD Manager CALENDERS, APPOINTMENTS, TRAVEL ARRANGEMENTS, MEETING SCHEDULES etc Draft & edit PROFESSIONAL CORRESPONDENCE, REPORTS & PRESENTATIONS Maintain FILINGS Required Candidate profile Any UG/PG 1+yrs exp as EA/PA to Director/CEO level Strong MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Work @ PERUNGUDI Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

Job Title: Executive Assistant Location: Noida 136 Department: Managing Director Office Reports To: Managing Director Job Summary: The Executive Assistant will provide high-level administrative support to the senior leadership team, ensuring smooth and efficient operations. The role requires strong organizational skills, discretion, and the ability to handle a wide range of executive-level support tasks with professionalism and confidentiality. If interested, drop your resume at mohit.sharma@investoxpert.com or call/ whatsapp at 8929999682 Key Responsibilities: Manage executives calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Handle confidential information with the utmost discretion and integrity. Serve as the first point of contact between the executive and internal/external stakeholders. Coordinate logistics for board meetings, senior leadership meetings, and other events. Track action items, follow-ups, and deadlines on behalf of the executive. Assist in creating and managing expense reports and budgets. Maintain filing systems and ensure all documentation is accurate and up to date. Support in strategic initiatives and project coordination as required. Take meeting minutes and distribute them as needed. Manage communication, including email, phone calls, and internal memos. Qualifications and Skills: Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional written and verbal communication skills. High level of discretion, integrity, and professionalism. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and adapt in a fast-paced environment. Time management and problem-solving abilities. Preferred Attributes: Ability to anticipate needs and proactively address them. Positive attitude, team player, and customer-focused mindset.

We are looking for a Senior Events Operations Specialist with 5+ years of experience with strong background in event execution, logistics, and vendor management. Location - Secundrabad Required Candidate profile 5+ yrs of exp in event operations within a professional event management agency or production company. Strong vendor negotiation and relationship management skills.

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, you’ll also have 4 to 9 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory