We are seeking a friendly, organized, and professional Front Desk Receptionist to join our team. As the first point of contact for visitors, clients, and guests, you will play a vital role in creating a welcoming atmosphere and ensuring the smooth operation of the office or business environment.Key Responsibilities:Greet and welcome guests and visitors in a professional and courteous manner.Answer, screen, and direct incoming phone calls to the appropriate department or personnel.Manage incoming and outgoing mail and deliveries, ensuring timely distribution.Assist with scheduling appointments, meetings, and managing calendars for staff members.Maintain a clean and organized front desk area, ensuring it reflects a professional image.Handle general administrative tasks such as filing, data entry, and processing paperwork.Respond to inquiries from clients, guests, and vendors and provide accurate information about the organizations services.Ensure office supplies are stocked and ordered as needed.Coordinate with other departments to facilitate smooth communication and efficient office operations.Address guest complaints or concerns in a timely and professional manner, escalating issues when necessary.

Key Responsibilities:Event Planning & Execution: Organize and execute events for seniors, including educational sessions, recreational activities, health events, field trips, and tours.Tour Coordination: Plan group tours, managing transportation, meals, venues, and accommodations, focusing on comfort and accessibility.Logistics Management: Handle event logistics like transportation, venue selection, catering, and any special needs for seniors.Vendor Relations: Collaborate with vendors for transportation, catering, entertainment, and healthcare services.Safety & Accessibility: Ensure events are senior-friendly, focusing on safety, accessibility, and comfort.Client & Family Interaction: Communicate with clients, families, and caregivers, addressing needs and providing updates.Budget Management: Manage event budgets, estimate costs, negotiate, and track expenses.On-Site Supervision: Oversee event operations, assist guests, and supervise staff/volunteers.Community Engagement: Build relationships with local partners and businesses for event support.Post-Event Evaluation: Collect feedback and assess events for future improvements.Skills & Qualifications:Experience: 3+ years in event coordination, preferably in elder care or healthcare.Education: Degree in Event Management, Hospitality, Healthcare Admin, or similar field preferred.Empathy & Communication: Strong interpersonal skills to engage with seniors and families.Organizational Skills: Ability to manage multiple events and details.Problem-Solving: Quick decision-making in resolving issues.Attention to Detail: Ensure logistics and accessibility meet seniors' needs.Technology Proficiency: Familiar with Microsoft Office, event planning software, and digital tools.Physical Stamina: Able to assist with setup, breakdown, and event supervision.