Job
Description
We are hiring a dedicated and capable Executive Assistant (EA) to support the MD. The EA will serve as her operational backbone—coordinating calendars, managing client communications, handling backend tasks, and supporting business efficiency. This is a full-time, in-person role based out of Sector 28A, Chandigarh, and ideal for a mature, emotionally grounded candidate who is looking for long-term stability and a collaborative growth-oriented work environment. Ideal Candidate Profile Minimum 1 year of experience as an EA, Admin, Coordinator, or Operations Assistant Based in Chandigarh or surrounding areas and available for daily office work Fluent in English and Hindi – written and spoken Emotionally mature, punctual, and professionally committed --- Key Responsibilities 1. Calendar & Scheduling: Handle full schedule management using Calendly and Google Calendar Confirm, reschedule, and send daily reminders for appointments, sessions, and team calls 2. Client Communication & Coordination: Manage follow-ups, appointment confirmations, and inquiry responses via WhatsApp, phone, and email Track the full client journey – from inquiry to onboarding to ongoing engagement Respond to client questions with care and professionalism in both English and Hindi 3. Zoom & Webinar Handling: Schedule, coordinate, and moderate Zoom meetings and webinars Handle registration links, chat management, breakout rooms, and post-session follow-up 4. Tech & Digital Support: Use WhatsApp Business API tools (Interakt/WATI/Zoko) to send automated follow-ups Create basic graphics and presentations using Canva Use ChatGPT and AI tools to draft content, replies, and summaries Assist in managing Instagram Business tools and DM coordination 5. Reports & Admin: Maintain trackers and generate weekly/monthly reports in Google Sheets and Excel Create SOPs for recurring admin processes and maintain digital records Assist with minor personal coordination tasks that impact business efficiency (e.g. online bookings, orders, etc.) --- Required Skills: Google Calendar, Google Sheets, Google Forms Zoom (Webinar & Meeting management) Canva (Basic graphic creation) Excel (Intermediate) WhatsApp Business tools / API familiarity Instagram Business tools Fluency in English and Hindi --- Additional Information: The role is best suited for someone grounded, dependable, and eager to grow with the organization Personal laptop and internet access required as backup (primary work will be from the office) Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Experience: Office management: 2 years (Required) Work Location: In person
