851 Ea Jobs - Page 31

Maintain diaries & organize meetings & appointments for MD Responsible to make collective MIS reports for all departments. Implementing administrative systems Booking & arranging travel, transport & accommodation, compiling & preparing reports for MD Required Candidate profile Responsible to sort the mail box & update MD about important mails & schedules. Provide secretarial support. Day to day planning of the MD diary. Responsible to prepare all reports & maintain files..

Purpose of this particular role The aim of the Individual holding this role will be to increase the overall efficiency of a CMD/Director by ensuring timely and efficient execution of the assigned administrative/operational duties and bringing in bandwidth to the matters handled by the CMD/CxO/Director. Ensure the effective and efficient time usage for providing band-with to them to deal with strategic matters while ensuring operational and administrative matters are well coordinated, executed. This role needs to be able to handle sensitive and complex issues as a part of the role in a professional, objective and confidential manner and become a highly dependent member for the CMD/CxO/Director to depend on to deliver his/her own accountabilities and responsibilities. What will you get by working at Neptunus: The Executive Assistant (EA) role serves as a foundational step toward advancing into a senior position in a line function Be part of our Vision to be a Great Service Brand and a Fulfilling Workplace Great earning opportunities in terms of salaries and bonuses. If you are a higher performer, attractive wealth creation programs such as our Growth Driver Program and ESSOP programs. Strong benefits such as hybrid working, loan policies, family insurance, Children’s Health Fund, free mental health support and exciting reward and recognition programs. Opportunities to solve new challenges, learn new technologies, experience different cultures and develop yourself and grow. If you are hungry, self-motivated and able to deliver excellence, you will certainly thrive and advance your career at Neptunus. Key Results and Key Activities: CalendarManagement: Manage Calendar and Priorities of CEO Manage, organize, and prioritize the CMD's electronic diary, scheduling appointments and conferences by assessing their priority, and coordinating teleconferences to maintain the CMD’s schedule effectively. Secretarial, support: Ensure Seamless support to CEO’s schedule by providing efficient communication and administrative support for 100% efficiency of work. Answer and screen calls, manage emails, and interface with domestic and international clients. Maintain organized paper and electronic filing systems, and ensure accurate transcription of meeting notes. Track and ensure closure of action points from senior leadership meetings. Gather and verify information, and prepare reports, presentations, and communication scripts for CMD. Manage personal finances, expenses, guest relations, and leave for direct reports, maintaining confidentiality. Professionally attend to CMD’s guests, organizing arrangements and assisting with hospitality tasks. Travel Management: Coordinate & Manage all the travel related logistics for efficient, cost effective and smoother travel experience for CEO. Arrange detailed travel itineraries and coordinate all travel arrangements for the CMD, including visas, forex, accommodations, flight tickets, and local ground transportation. Prepare all necessary papers and travel folders for travel purposes, ensuring all documentation is complete and organized. Proactively monitor schedules through live-tracking and make necessary adjustments to travel arrangements in response to schedule changes. High-Impact projects: Lead and execute projects to support strategic initiatives to drive organizational success . Assist the MD’s office in identifying and engaging suppliers in key territories for strategic business growth. Coordinate and update key stakeholders on internal audits, ISO audits, and critical organizational programs. Ensure seamless execution of cross-functional initiatives by collaborating with internal and external stakeholders. Knowledge (Functional and Non-Technical) ( Must Have - M / Nice to have - N) Total 4-5 years of experience including 1-3 yrs as an Executive Assistant, Personal Assistant or similar role with a track record of managing the completing projects on time, drafting - M Master’s degree in business administration, communications, or a related field - M Skills (Functional and Non-Technical): Strong communication skills in English. Ensure all drafted letters should be error free. - M Excellent organizational and time management skills, with the ability to prioritize tasks, efficiently report, maintain checklist & tracker - M Handling matters confidentially and sensitively. Be safeguarding the office of CMD and the credibility of the office - M Excellent Documentation skills, Filing, retrieval, planning and reviewing skills - M Behaviors (Technical and Non-Technical): Flexibility to adapt to changing priorities and work independently with minimal supervision - M Hungry and committed to produce work that sets a high bar of excellence - N Excellent attention to detail and ability to maintain high level of accuracy - M Key Linkages: Internal: Heads of Departments, Line Managers / Directors, Owners Members from all teams: Middle Managers, Individual Contributors across functions External: Customers / Business Partners (Indian and Foreign) / Consultants, Coaches, Bankers

We are looking for an experienced Executive Assistant to provide comprehensive administrative support to the Chairman. This role involves managing schedules, coordinating meetings, preparing reports and presentations, handling internal and external communications, and assisting in the implementation of social programs. The ideal candidate should be a self-starter, highly organized, and fluent in both English and Telugu. Key Responsibilities : Assist the Chairman with administration tasks like scheduling, appointments, and trip planning. Prepare reports, presentations, and other documents for meetings. Oversee communication from the Chairmans office, ensuring professionalism and timely responses. Support social intervention projects across Telangana and Andhra Pradesh. Collect data and feedback from field visits to assist in project implementation. Track progress on social initiatives, ensuring alignment with the Chairman’s vision. Coordinate meetings, events, and conferences, both in-office and in the field. Maintain filing systems and keep necessary documents organized and up to date. Handle other administrative tasks to ensure smooth operation of the Chairman’s office. Desired Profile : Proven experience as an Executive Assistant or in a similar role. Ability to prioritize tasks, work independently, and meet deadlines. Strong confidentiality and professionalism. Fluency in English and Telugu (both written and spoken).

Job Description and Person Specifications 1. Job Details Job Title Executive Assistant Area Administration Location Pune Reporting to HOD 2. Job Profile • The Executive Assistant provides executive support in a one-on-one working relationship. • The Executive Assistant serves as the primary point of contact for all internal and external constituencies on all mattersabouto the respective department / Office . • You shall also serve as a liaison to the senior management teams; organize and coordinate executive outreach and external relations efforts; and oversee special projects. • The Executive Assistant will have the ability to work in a fast-paced environment and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. • Completes a broad variety of administrative tasks for the HOD including managing an extremely active calendar of appointments; completing strategic reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for special projects. Plans, coordinates and ensures the HODs schedule is followed and respected. • Communicates directly, and on behalf of the HOD, on matters related to the HODs programmatic initiatives. • Research, prioritizes and follows up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature. • Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the respective office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the HOD to keep him/ her well informed of upcoming commitments and responsibilities, following up appropriately. • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the HOD, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the HOD ability to effectively lead the company. • Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings • Assists in coordinating the agenda of senior management team meetings and off- sites, and all staff meetings • Facilitates cross-divisional coordination of travel and outreach plans Skills and Abilities: • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management members, and external partners • Excellent written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision- making capability • Emotional maturity • Highly resourceful team player, with the ability to also be extremely effective independently • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment • Forward-looking thinker, who actively seeks opportunities and proposes solutions. 3. Education Qualification • Bachelor of Engineering with MBA from premier institutes only, 5 7 years • Experience and interest in internal and external communications, partnership development • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Role & responsibilities Actively manages the calendars for the assigned Partners with an overall understanding of business priorities to offer alternatives, trade-offs, Organizes travel arrangement s; anticipates and co -ordinates point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing. Actively manages and administers clients contact/database, ensuring the accuracy and timely input of new client contacts into the database. Prepares assigned Partners time-sheet and expense report in accordance with company's guidelines. Preferred candidate profile A graduation degree. 6+ years of secretarial experience gained in professional services or multi-national companies Excellent oral and written English language communication skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Good Inter-personal skills If interested can share resume at chandni@stenohouse.com

Efficiently manage the calendar, coordinating and scheduling meetings. Plan & coordinate domestic & international travel, including flights, forex, accommodation, itineraries, and transportation. Act as a point of contact for the executive Required Candidate profile 10-12 years of secretarial exp of which 3 to 4 years should be at C level. Should have exp of working with diverse senior executives at global level Versed with MS office(Power point,word & excel)

Planning and organizing Preparing documents Communication Time management Coordinate travel arrangements Coordinating with other departments Personal Assistant to MD

Role & responsibilities Calendar & Schedule Management: Organize meetings, travel, and appointments efficiently. Communication & Coordination: Act as a bridge between internal teams, clients, and external stakeholders. Data & Report Management: Prepare presentations, reports, and business documents as per leadership requirements. Project Assistance: Support the Business Head in strategic projects and business planning. Meeting Management: Take minutes, track action items, and ensure timely follow-ups. Confidentiality & Discretion: Handle sensitive business information with utmost integrity. Problem-Solving: Proactively address challenges and suggest effective solutions.

Immediate Hiring We are looking for Female Executive Admins to our client organization to join us immediately. Responsibilities : Attend and follow up phone calls and conversations Follow up on tasks and Delegate tasks to other team members Remind on important tasks, calendar meetings , update MD's calendar Keep track of date and time on all activities and check with MD for update on the same and make changes accordingly. Flag important mails Respond to clients during MD's absence Making travel arrangements for MD ( hotel and flight bookings ) Qualification Any degree Excellent communication (oral, written, email ) and interpersonal skills Ability to work and run a team smoothly and efficiently

Gender : Male /Female Age - Within 40 yrs Managing day-to-day business of the organization including scheduling meetings and maintaining the Director's calendar, preparing correspondence, coordinating travel, and other related functions Required Candidate profile Excellent Follow-Up Skills,Good command over English,Should have working knowledge of MS OFFICE, Google Sheet, and Google form Male should be open to travel around country

Executive Assistant from IT Companies / Banking Companies preferred with good Communication Skills / Local Chennai Candidates preferred. Prefers Immediate Joinees Job Title: Program Assistant/ Executive Assistant Exp - 3 to 5yrs Location: Chennai CTC: Max 10Lakhs Good in handling calendar events, facilitating, HQ Executive assistants work closely with the executive to provide administrative support. Executive Assistants responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. PLS SHARE YOUR RESUMES TO PRIYAP@LIVECJOBS.COM

Executive Assistants have more than administrative duties.

Job Description Role Summary: The Executive Assistant (EA) provides comprehensive administrative support to senior executives, ensuring the smooth operation of the office. The EA is responsible for managing executive schedules, coordinating meetings and events, handling travel arrangements, and facilitating internal and external communications. The role requires discretion, professionalism, and the ability to manage multiple priorities effectively. Key Responsibilities: 1. Administrative Support: Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion. 2. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Organize stakeholder visits and manage related logistics like invitation letters and pick-ups. 3. Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds. 4. Project Assistance: Assist with special projects such as research, data analysis, and report preparation. Track project progress to ensure deadlines are met. 5. Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments. 6. Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination. 7. Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing. Qualifications: Education : Bachelors degree required, master’s degree is preferred. Experience : 3-5 years of proven experience as an Executive Assistant or in a similar administrative role. Skills : Proficiency in Microsoft Office Suite and/or Google Workspace. Strong organizational and time-management abilities. Excellent written and verbal communication skills. Strong attention to detail and ability to handle confidential information. Attributes : Discretion, confidentiality, and professional demeanor. Ability to work independently or as part of a team. Proactive, solution-oriented, with strong problem-solving skills. International experience and working across time zones preferred. Working Hours: 3:00 PM to 12:00 AM IST What We Offer: A dynamic and diverse work environment with opportunities for growth. Competitive compensation and benefits. Collaboration with global teams and exposure to senior leadership.

FIRST POINT OF CONTRACT FOR ALL MAIL , CALL FOR DIRECTOR MAINTAIN DAIRIES , MEETING CALENDER & APPOINTMENT etc ALL TRAVEL& HOTEL ARRANGEMENT MONITOR,SCREEN,RESPONCE TO INCOMING MAILS & IMP.CALL MUST HAD GOOD KNOWLEDGE OF TRAVELLING APP MODULES Required Candidate profile FEMALE CANDIDATE PREFERED WHO HAS FOUND OF TRAVELLING OPEN TO TRAVEL IN INDIA & ABOARD MUST BE EXCELLENT IN ENGLISH COMMUNICATION INTERESTED CANDIDATE SHALL APPLY CALL @ 9911470610 INTERVIEW Perks and benefits https://www.instagram.com/ushemahrsolution/

FIRST POINT OF CONTRACT FOR ALL MAIL , CALL FOR DIRECTOR MAINTAIN DAIRIES , MEETING CALENDER & APPOINTMENT etc ALL ADMIN WORK RELATED TO OFFICE BILL , CLINT BILL ETC YOU MUST HAD EAGER TO LEARN FRESHER ARE WELCOME ANY GRADUATE MUST BE OPEN MINDED Required Candidate profile FEMALE CANDIDATE PREFERED WHO HAS FOUND OF TRAVELLING OPEN TO MEET PEOPLE FOR BUSINESS DEVELOPMENT MUST BE HARD WORKING & TAKE RESPONSABILITY OF THE JOB ONLY NEEDED CALL @ 9911470610 INTERVIEW Perks and benefits https://www.instagram.com/ushemahrsolution/

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details preeti.globalzonehr@gmail.com

FIRST POINT OF CONTRACT FOR ALL MAIL , CALL FOR MD MAINTAIN DAIRIES , MEETING CALENDER & APPOINTMENT ALL TRAVEL& HOTEL ARRANGEMENT MONITOR,SCREEN,RESPONCE TO INCOMING MAILS & IMP.CALL VERY GOOD IN COMPUTER SKILL i.e POWER POINT ,EXCELL ,WORD ETC Required Candidate profile PREFERENCE SHALL BE GIVEN TO MARRIED WOMEN SALARY IS UPTO 50-60 K PER MONTH PREFERENCE SHALL BE GIVEN TO THE PEOPL HAVING EXP IN EXPORT - IMPORT INDUSTRY OR MANUFACTUING INDUSTRY BELOW 30 YRS FEMALE Perks and benefits 40,000 TO 50,000 /- THOUSAND PER MONTH PLUS OTHER

Role: Executive Assistant - in IT Domain only Experience: 2-3yrs Location: Bangalore Notice Period: 15-30 Days Package: 4-4.5LPA max Job Description: Looking for an Executive Assistant role with excellent communication Must have the ability to handle confidential and sensitive material with discretion. Must be a self starter take initiative and be assertive in anticipating the needs of the Executive. Schedule meetings and maintain calendars in Outlook. Processing expenses reports and check requests. Answering busy phones. Miscellaneous administrative duties and very busy and accurate calendar contact email maintenance. Able to format executive PowerPoint presentations. Open all incoming mail prepare outgoing mail. Review and prepare documents.

FIRST POINT OF CONTRACT FOR ALL MAIL , CALL FOR MD MAINTAIN DAIRIES , MEETING CALENDER & APPOINTMENT ALL TRAVEL& HOTEL ARRANGEMENT MONITOR,SCREEN,RESPONCE TO INCOMING MAILS & IMP.CALL VERY GOOD IN COMPUTER SKILL i.e POWER POINT ,EXCELL ,WORD ETC Required Candidate profile PREFERENCE SHALL BE GIVEN TO MARRIED WOMEN SALARY IS UPTO 50-60 K PER MONTH PREFERENCE SHALL BE GIVEN TO THE PEOPL HAVING EXP IN EXPORT - IMPORT INDUSTRY OR MANUFACTUING INDUSTRY CALL 9625615189 Perks and benefits 40,000 TO 70,000 /- THOUSAND PER MONTH PLUS OTHER

Role Overview: Provide high-level administrative support to executives, manage schedules, coordinate meetings, and handle confidential documents. Key Responsibilities: Organize calendars, prepare reports, manage communications, coordinate travel, and assist in decision-making processes. Required Skills: 5+ years of experience as an Executive Assistant, strong organizational multitasking skills, proficiency in MS Office, and excellent communication.

Manage calendars, meetings, travel, and relationships with stakeholders. Prepare reports, MOM, and ensure task completion efficiency. Required Candidate profile Bachelor's degree, 2-8 years of experience, strong problem-solving, excellent communication, and organizational skills, proficiency in MS Office.

Minimum 2+ years experience in the same industry Good communication skill in English, Knowledge of excel, Calendar manages, Client satisfaction, super sharp, resolve inquires, email drafting 8447732667 Required Candidate profile Minimum 2+ years experience in the same industry Good communication skill in English, Knowledge of excel, Calendar manages Good Knowledge of MS Office will be preferred.

Role & responsibilities Position: Executive Assistant (Technical Department) Location: Bangalore (Innovare) Job Type: Full-Time Contract (FTC) Position Overview: We are seeking a proactive Technical Administration Executive to oversee administrative functions, including managing purchase requests, procurement, invoices, and vendor coordination. The ideal candidate will also support project teams by coordinating and managing basic project requests from product owners / partners. Key Responsibilities: 1. Procurement and Vendor Management: Process and manage purchase requests, ensuring compliance with company policies. Coordinate with vendors to obtain quotations, negotiate terms, and finalize procurement. Monitor and track procurement activities, maintaining accurate records. 2. Invoice and Payment Management: Verify invoices against purchase orders and delivery receipts. Coordinate with finance for timely processing of payments. Maintain an organized invoice filing system for audit purposes. 3. Project Support and Coordination: Serve as a point of contact for basic project requests from product owners and internal correspondents. Document user requirements / technical documents and coordinate with relevant Teams for implementation. Track progress of project changes and update stakeholders accordingly. 4. Administrative Support: Maintain and update procurement databases, vendor lists, and inventory records. Ensure compliance with procurement policies and guidelines. Assist in preparing reports and summaries related to purchases and project updates. 5. Communication and Coordination: Liaise with internal teams and product owners to ensure effective communication. Address and resolve any procurement or project-related queries promptly. Qualifications and Skills: Educational Background: Bachelors degree or Diploma in business administration or science or Technical, Supply Chain Management, or a related field. Experience: 2 minimum -4 years in administrative roles, preferably involving procurement or project coordination in a technical organization Skills: Strong organizational and multitasking abilities. Proficient in MS Office Suite (Excel, Word, PowerPoint). Excellent communication and negotiation skills. Ability to work independently and meet deadlines. Knowledge: Familiarity with procurement processes, invoice handling, and basic project management principles. Tools like Coupa Key Competencies: Attention to detail and accuracy. Problem-solving and decision-making capabilities. Ability to build and maintain professional relationships. Adaptability and willingness to take on new challenges. This role offers an exciting opportunity to contribute to operational efficiency and project success within a dynamic team environment.

Job Title: Executive Assistant to Director Experience Required: 5+ Years Location: SB Road, Pune CTC - 10-12 Lpa Apply: raashi.s@actualise.in or 89568 41709 Note : Must have excellent communication skills. Role Overview: As the Executive Assistant to the Director, you will provide high-level administrative support and ensure the efficient running of the Director's daily activities. You will act as a key liaison between the Director and other departments, clients, and stakeholders. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks while maintaining confidentiality and professionalism. Key Responsibilities: 1. Manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements. 2. Organize and prioritize correspondence, including emails, phone calls, and other communications. 3. Assist in preparing presentations, reports, and documents for meetings and projects. 4. Coordinate with internal teams and external partners to ensure smooth execution of projects and initiatives. 5.Handle confidential information and sensitive matters with discretion and professionalism. 6. Maintain organized files, records, and documentation for easy retrieval and reference. 7. Help manage daily office operations and ensure all administrative functions are running efficiently. 8. Anticipate the Directors needs and proactively manage tasks, deadlines, and priorities. 9.Attend meetings with the Director when necessary, take notes, and ensure follow-up actions are completed.