1855 Ea Jobs - Page 28

Responsibilities: * Coordinate meetings & travel arrangements * Manage executive schedule & communications * Prepare reports & presentations * Provide administrative support to senior leadership team Provident fund Annual bonus

Manage and maintain the executive's calendar, scheduling appointments and meetings. Prepare agendas, minutes, reports, and presentations as needed.Assist in tracking action items, follow-ups, and project deadlines.

Role & responsibilities Calendar & Travel Management Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, etc. Maintain an organise all official paper and electronic documents. Create, update and manage internal databases. Uphold a strict level of confidentiality. Providing Executive Support to Management team. Preparing and editing correspondence, reports, and presentations. Maintaining appointment schedules by planning and scheduling meetings, conferences, etc. Organising internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required. Taking care of assigned general administration activities. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analysing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Preferred Candidate Profile Graduate in any discipline with certification in Executive Assistant Role Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. Ability to organise a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Excellent verbal and written communications skills Adhere to Organization/Project Process Standards and Guidelines. Diligence, accuracy, reliability and high level of commitment

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate travel arrangements & meetings * Draft letters & follow up on tasks * Ensure timely completion of projects

Responsibilities: Coordinate meetings & travel arrangements Maintain confidentiality at all times Manage executive schedule And used to MS Office tools Prepare reports & presentations with shorthand notes Good command on English Shorthand

Job Title: Executive Assistant Industry: Engineering & Construction Location: Pune Job Summary: We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership in a dynamic construction environment. The ideal candidate must have prior experience in formwork , heavy fabrication , or related engineering fields , and be capable of handling high-level administrative and operational responsibilities with precision and confidentiality. Key Responsibilities: Manage and organize daily schedules, calendars, and appointments for senior executives Coordinate internal and external meetings, including agenda preparation, MoMs, and action tracking Serve as a liaison between top management and internal departments (project, procurement, and site teams) Maintain and handle confidential business and technical documents with discretion Monitor and manage project-related documents, drawings, and follow-ups related to formwork or fabrication Assist in preparing reports, presentations, and status updates for management Coordinate travel plans, logistics, and accommodation for site visits or external meetings Follow up with vendors, suppliers, and site teams on behalf of leadership Required Skills & Qualifications: Minimum 3 years of experience as an Executive Assistant in construction, formwork, or heavy fabrication industries Strong organizational and multitasking abilities with attention to detail Excellent verbal and written communication skills Proficiency in MS Office Suite (Word, Excel, PowerPoint), email, and calendar management tools Ability to work under pressure, manage priorities, and handle sensitive information Bachelors degree in any discipline (technical or engineering background is a plus) Preferred Background: Previous experience supporting Project Heads, Directors, or CXOs in engineering or infrastructure domains Understanding of construction processes, technical documentation, and site-level operations Familiarity with structural/formwork components and construction workflows Residing in or willing to relocate to Pune

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Manage a complex and demanding schedule, including coordinating meetings, appointments and travel arrangements. Prepare presentations, reports and other documents as needed Required Candidate profile Female candidate with proven experience as an Executive Assistant or similar role,

Looking for EA to Director(Female) with 3 to 20yrs of relevant experience for Handicraft Export Company, Firozabad, Uttar Pradesh. - Married female candidate will be preferred. - Email: jobs@rjcube.com

Manage and maintain the director’s calendar, including scheduling meetings, appointments, and travel. Calender Management, Meeting Schedule, Followups, Google Sheets, Delegation Task.

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Arrange complex travel itineraries, including flights, hotels, and ground transportation.

Director’s calendar, including scheduling meetings, appointments, and travel. Google Sheets & Minutes of Meeting & Secretrial Activities & Strong Followups

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Including flights, hotels, and ground transportation. Google Sheets & Minutes of Meeting.

Manage and maintain the director’s calendar, including scheduling meetings, appointments, and travel. Screen and prioritize emails, calls, and other communications. Prepare and organize documents, reports, and presentations.

About company: Arya Omnitalk (www.aryaomnitalk.com) is Indias largest radio service provider with footprint coverage in 18 locations across the country. Headquartered in Pune, Arya Omnitalk manages over 27 sites and 357 repeaters.The radio service is provided under licence from the Government of India and is a well proven niche service offering the unique advantage of communicating instantly from one to many at the push of a button. Arya Omnitalk has recently launched push to talk over cellular (POC) technology in the Indian market in collaboration with Motorola for marketing their POC walkies and their POC service across India on a non-exclusive basis. Company Info: Arya Omitalk wireless solutions. Unit No.202,2nd Floor,Summer Court,Magarpatta City ,Hadapsar , PUNE, Maharashtra, India Website: www.aryaomnitalk.com Job Summary We are seeking a proactive and detail-oriented Executive Assistant with strong communication management experience to support our senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage internal and external communications on behalf of the executive. Key Responsibilities Manage the executive’s calendar, appointments, and travel arrangements. Draft, review, and manage high-level communications including emails, reports, and presentations. Act as a liaison between the executive and internal/external stakeholders. Coordinate meetings, prepare agendas, and take minutes. Handle confidential information with integrity and discretion. Support in organizing corporate events, press interactions, and leadership offsites. Monitor and respond to communication channels on behalf of the executive. Required Skills & Qualifications Bachelor’s degree in Communications, Business Administration, or related field. 3+ years of experience as an EA, preferably with exposure to communication or PR functions. Excellent written and verbal communication skills in English. Strong proficiency in MS Office and virtual collaboration tools (Teams, Zoom, etc.). Ability to multitask, prioritize, and work under pressure. Preferred Experience working with CXOs or founders. Exposure to media relations or corporate communications is a plus. Website: www.aryaomnitalk.com

Roles and Responsibilities Handle confidential correspondence, emails, and phone calls on behalf of the executive team. Coordinate with internal teams to ensure seamless execution of projects and tasks. Maintain accurate records of meetings, minutes, and action items using MS Office tools like Excel. Provide administrative support for special events and presentations as needed. Desired Candidate Profile 0-5 years of experience as an Executive Assistant or similar role. Proficiency in MS Office (Word, Excel) with strong typing skills. Fluent English language skills with excellent written and verbal communication abilities. Strong organizational skills with attention to detail and ability to prioritize tasks effectively.

JOB DESCRIPTION: EXECUTIVE ASSISTANT (PROJECT MANAGEMENT) JOB CODE: BIOPLUS/EAP/WH/022 DATE OF CREATION: 28/02/2025 Department Corporate Position Executive Assistant (Project Management) Reports to AVP - BD Qualification Bachelors degree in business administration, Management, or a related field (preferred) Experience Minimum 2-3 years in an Executive Assistant or similar role, preferably with project management responsibilities Location Whitefield Road, Bangalore Type of work: Full time, work from office Company Description: With over 75 years of experience, Bioplus Life Sciences is a pharmaceutical company based in Bengaluru. We focus on advanced Biotechnology and have programs in late-stage clinical phases for global unmet needs. Our pipeline includes pre-clinical programs and blockbuster Novel therapeutics, with a strong emphasis on R&D and Clinical Development. We are delighted to invite you to explore an opportunity of learning, contributing and discovering science and medicine with us as part of our global research team. Bioplus Life Sciences and its subsidiaries Theialife Inc, USA & Akeso Biopharma, Singapore have a novel portfolio of first in class and best in class novel therapeutics in discovery stage to Phase 3 clinical stage. Theialife is currently building a global leadership team in Boston, as a prerequisite to list on NASDAQ. Our lead molecule ND 10 for early onset paediatric myopia control will be applying for EU Marketing Authorization in Q1-2025 and US FDA pre submission meeting NDA meeting also in Q1-2025. As you are probably familiar with the drug discovery journey you will appreciate that is the culmination of 18 years of effort, perseverance, and devotion to a single-minded goal of creating a global biopharmaceutical company. The myopia drug opportunity is itself over USD 20 billion and there is no other therapeutic in clinical development except Atropine which has had efficacy endpoint issues. We are adding new large manufacturing capability including a 2-million-liter microbial fermentation bio foundry and significant dosage form capacity. By 2030 we intend to be amongst the Worlds top 5 Ophthalmology innovation led global companies. To support, build and develop our pipeline we are looking to add Scientists, Doctors and Engineers and Technical People to our team of likeminded dedicated science warriors who have devoted their lives to pursue excellence and contribute to finding medical solutions for significant global unmet medical needs. POSITION OVERVIEW: The Executive Assistant will play a pivotal role in managing executive priorities, driving strategic projects, and ensuring seamless operations. This role demands exceptional organizational skills, a high degree of confidentiality, and the ability to manage multiple projects with a hands-on approach. KEY RESPONSIBILITIES: Executive Support: Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements. Project Management: Lead and support critical projects from inception to completion using modern Project Management Systems (PMS). Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring timely communication and follow-ups. Data Management: Prepare, analyze, and present data-driven reports and dashboards using advanced Excel techniques. Process Improvement: Identify opportunities for operational efficiencies and implement solutions. Confidentiality: Handle sensitive information with the utmost discretion and professionalism. KEY SKILLS: Out of box thinker. Excellent administrative knowledge and experience. Adept at building relationships both internally and externally to leverage resources when needed. Sound judgement regarding confidential and sensitive matters. Strong communications / project management background to manage the complexity of the role. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. 2-3 years experience providing support for upper-level management in a related organization Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Good knowledge on new technical software and tools. Ability to learn new software quickly. Excellent writing, editing, grammatical, organizational, and research skills. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Excellent management, time-management, and problem-solving skills. Previous experience working with and managing teams. Ability to conduct research and present data in a concise and well-written manner. Ability to work with a broad range of people, including Board members, colleagues of the CEO/Chairman, and others. A background in Communications is ideal SOFT SKILLS: Strong communication and interpersonal abilities to effectively engage with cross-functional teams and stakeholders. High level of analytical thinking, problem-solving, and strategic planning WHAT WE OFFER: A collaborative, innovative, and supportive work environment. Career advancement opportunities in a leading company at the forefront of biotechnological advancements. WHY JOIN BIOPLUS? Bioplus offers a unique opportunity to make a significant impact on global healthcare by shaping the commercial success of novel, life-changing therapies. As part of our team, youll collaborate with passionate professionals committed to improving patient outcomes worldwide. EQUAL EMPLOYMENT OPPORTUNITY (EEO) POLICY: Career opportunities at Bioplus are provided without discrimination on the basis of race, sex/gender, religion/caste/creed, social or ethnic origin, colour, age, differently abled (including physical medical conditions), sexual orientation, domestic partnership status, gender identity or expression, marital status, ancestry, genetic information or any other reason prohibited by laws in India.

Role & responsibilities Calendar & Schedule Management: Maintain and manage the MD's calendar, including scheduling meetings, appointments, and travel. Anticipate scheduling conflicts and proactively resolve them. Communication & Correspondence: Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and send emails and other communications on behalf of the MD. Prepare meeting agendas, minutes, and follow-up action items. Travel & Logistics: Plan and coordinate domestic and international travel, including flights, accommodation, itineraries, and visa arrangements. Meeting & Event Coordination: Organize board meetings, leadership off-sites, and internal events. Ensure meetings are well-prepared, materials are complete, and logistics are managed. Confidential Support: Handle sensitive and confidential information with discretion and professionalism. Maintain records and files securely. Project Support: Assist with special projects, research, and presentation preparation as directed by the MD. Coordinate cross-functional initiatives and follow up on deadlines and deliverables. Preferred candidate profile Bachelors degree in Business Administration, Communications, or a related field. Minimum 4 years of experience supporting C-level executives. Excellent organizational and multitasking abilities. High level of integrity and discretion in handling confidential information. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, MS Teams). Ability to work independently, take initiative, and anticipate the needs of the MD.

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle secretarial activities such as letter drafting, email writing, and independent correspondence. Coordinate travel arrangements including hotel booking and follow-ups on outstanding tasks. Perform other related duties as required by the organization's needs. Desired Candidate Profile 2-5 years of experience in an executive assistant role or similar position. B.Com (Commerce) degree from a recognized university. Proficiency in calendar management software like MOM; strong organizational skills with attention to detail.

The Executive Assistant to the Managing Director in Real Estate plays. It requires strategic thinking, data analysis, and operational management to ensure the MD's time is maximized, priorities are effectively addressed, and objectives are met.

Executive Assistant to Managing Director Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to the MD, including managing schedules, organizing meetings, preparing reports, and handling correspondence with discretion and professionalism. Cross-Department Coordination: Act as a key liaison between the MD and various departments—especially Sales and Factory teams—to ensure effective communication, follow-ups, and execution of strategic priorities. Operational Efficiency: Support in monitoring project timelines, tracking progress, and ensuring deadlines are met across departments under the MD’s purview. Strong Presence & Communication: Represent the MD’s office with confidence and clarity, maintaining a strong, assertive personality to influence and drive outcomes, while managing stakeholder expectations effectively.

Manage a complex and demanding schedule, including coordinating meetings, appointments and travel arrangements. Prepare presentations, reports and other documents as needed Required Candidate profile Female candidate with proven experience as an Executive Assistant or similar role,

EXCEL Knowledge (Must) Calendar & Meeting Management: Manage and organize the executives calendar, schedule internal/external meetings, and ensure timely communication and reminders. Travel & Logistics Coordination: Handle all domestic and international travel arrangements, including visas, accommodations, transportation, and itineraries. Documentation & Correspondence: Draft, review, and manage professional communication (emails, letters, reports, presentations). Maintain confidentiality at all times. Administrative Support: Prepare agendas, take minutes, and follow up on action points. Assist with data analysis and report generation as required. Stakeholder Coordination: Liaise with internal departments, vendors, clients, and government bodies on behalf of the executive. Project Assistance: Support on special projects and strategic initiatives by conducting research, preparing summaries, and tracking progress. Office Management Support: Maintain records, files, and confidential information systematically.

Key Responsibilities: Provide high-level administrative and strategic support to the CEO. Act as the point of contact between the CEO and internal/external stakeholders, including top management, business heads, and government/industry bodies. Coordinate with plant-level and corporate leadership teams for seamless execution of strategic initiatives. Manage the CEOs calendar, schedule meetings, organize travel, and handle confidential correspondence and documentation. Prepare executive-level presentations, reports, dashboards, and data summaries for board meetings and reviews. Participate in high-level meetings, take minutes, and ensure timely follow-ups on action items. Monitor and track business performance metrics and align key priorities for the CEO. Support the CEO in decision-making by providing relevant industry insights, project updates, and stakeholder feedback. Coordinate site visits, audits, and review meetings across manufacturing locations. Maintain strict confidentiality and discretion regarding all company information. Desired Candidate Profile: 15+ years of proven experience in a similar EA or strategic coordination role, preferably in automobile/engineering/manufacturing companies . Strong understanding of manufacturing operations and plant coordination. Experience working with C-level executives , board members, and top leadership. Excellent organizational, communication, and analytical skills. Strong ability to multitask, prioritize, and manage time effectively under pressure. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools. MBA/PGDM or equivalent qualification preferred.

Hiring: Calendar Management Specialist | Bangalore | 1+ Years Looking for a proactive professional to manage Outlook calendars, coordinate domestic & international travel, and support administrative tasks for senior leaders. Key skills: • Calendar & Outlook management • Scheduling meetings & resolving conflicts • Travel arrangements • Strong communication Interested? DM to apply or refer. ( Keerthi.m@artech.com )