1855 Ea Jobs - Page 19

The Secretary / Executive Assistant provides comprehensive administrative and organizational support to the Leader, ensuring smooth day-to-day operations of the office. This role demands a high level of discretion, efficiency, and communication skills to manage schedules, coordinate meetings, handle sensitive information, and act as a liaison between the Leader and internal/external stakeholders. The position plays a vital role in enabling the Leader to focus on strategic and operational priorities. Key Responsibilities Administrative Support Manage and maintain the Leaders calendar, including scheduling appointments, meetings, conferences, and travel. Prepare, proofread, and edit correspondence, reports, presentations, and other documents. Handle incoming and outgoing communications with confidentiality and professionalism. Ensure timely follow-up on requests, emails, and action items. Meeting & Event Coordination Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing relevant materials. Facilitate internal/external meetings, video calls, and events. Track and monitor key decisions and action items arising from meetings. Information & Document Management Maintain organized records, filing systems, and documentation (physical and digital). Coordinate submission of departmental updates, reports, and governance materials. Stakeholder & Communication Management Serve as the primary point of contact for the Leaders office, liaising with senior executives, department heads, vendors, and partners. Manage sensitive and confidential information with discretion and diplomacy. Support the Leader’s communication with Board members, leadership teams, and external stakeholders. Project & Task Support Assist in monitoring Leader-led initiatives, projects, and special assignments, ensuring timelines and deliverables are met. Provide administrative support during strategy planning, audits, and reviews. Qualifications Education: Any Graduate/Post-Graduate. Certification in Executive Assistance or Office Management is an added advantage. Experience: Minimum 8+ years of experience as an Executive Assistant or Secretary supporting senior leaders or C-suite executives, preferably in a corporate environment. Skills & Competencies: Excellent written and verbal communication skills. Strong organizational, time management, and multitasking abilities. High level of discretion, integrity, and professionalism. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools such as Teams, Zoom, SharePoint is preferred. Ability to work independently, anticipate needs, and deliver proactively. Key Attributes Trustworthy and dependable with strong ownership. Composed and adaptable in a fast-paced, dynamic environment. Excellent interpersonal skills with a customer-oriented attitude. Strong attention to detail and accuracy.

Key Requirements: 2-5 years of work experience as EA Managing CEOs schedule and calendar Coordinating meetings Handling communication on behalf of CEO Organizing travel arrangements and Itineraries Must be from Apparel Industry

Hiring for Leading ITES Company In Noida for Customer Support Key Highlights: 1: Graduate with min 1 year experience in Customer Support 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: Day and Evening Shifts 4: 5 Days Working 5: 4000 TA 6: Excellent Communication Skills 7: Immediate Joiners Preferred A Customer Support Specialist, also known as a Customer Service Representative, is primarily responsible for handling customer inquiries, resolving issues, and ensuring a positive customer experience. They act as the first point of contact for customers, providing assistance and support via various channels like phone, email, or chat. Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 3 Pm Ritika @ 8299619074, Somya @ 9461962110, Qasim @ 8056419536, Neha @ 8789203027 Whatsapp Your CV @ 9721919721 Key Responsibilities: Responding to customer inquiries: Answering questions about products or services, providing information, and offering guidance. Resolving customer issues: Troubleshooting problems, addressing complaints, and finding solutions to customer concerns. Providing support: Helping customers navigate product features, troubleshoot technical difficulties, and make the most of their experience. Managing customer interactions: Maintaining a positive and professional attitude, actively listening to customer needs, and ensuring their satisfaction. Recording and reporting: Documenting customer interactions, tracking issues, and providing feedback to improve customer service processes.

Hiring for Leading ITES Company In Gurgaon for Customer Support, Chat Process Key Highlights: 1: Graduate/UG with min 1 year International Chat Experience 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: 24x7 Shifts 4: 5 Days Working 5: Both Side Cabs 6: Excellent Communication Skills 7: Immediate Joiners Preferred A Customer Support Specialist, also known as a Customer Service Representative, is primarily responsible for handling customer inquiries, resolving issues, and ensuring a positive customer experience. They act as the first point of contact for customers, providing assistance and support via various channels like phone, email, or chat. Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 3 Pm Shadiya @ 7898822545 Whatsapp Your CV @ 9721919721 Key Responsibilities: Responding to customer inquiries: Answering questions about products or services, providing information, and offering guidance. Resolving customer issues: Troubleshooting problems, addressing complaints, and finding solutions to customer concerns. Providing support: Helping customers navigate product features, troubleshoot technical difficulties, and make the most of their experience. Managing customer interactions: Maintaining a positive and professional attitude, actively listening to customer needs, and ensuring their satisfaction. Recording and reporting: Documenting customer interactions, tracking issues, and providing feedback to improve customer service processes.

We are looking for a dynamic, organized, and confident female Executive Assistant / Secretary to support our Managing Director (MD). Whether you're a fresh graduate or someone with experience, this is a great opportunity to work closely with leadership in a fast-paced and professional environment. Key Responsibilities : Provide end-to-end administrative and secretarial support to the MD Manage calendars, meetings, travel bookings, and daily coordination Create and manage business reports, presentations, and MIS documents Maintain filing systems both digital and physical Assist with HR coordination, internal communication & admin tasks Handle professional communication with clients and external stakeholders Maintain confidentiality and professionalism at all times Contribute to overall office support and operations Candidate Profile : Female Graduates from any discipline Freshers with good communication and learning attitude are welcome Excellent command over English (spoken & written); Kannada is a plus Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong interpersonal skills, time management, and coordination ability Confident, proactive, and reliable personality Preference for candidates who can join immediately What You Will Get : Direct mentorship from senior leadership High learning exposure in client communication, reporting & coordination Professional and inclusive work environment Opportunity to grow within the organization Performance-based recognition and rewards Interested candidates may please share their updated resumes to hr@tyagroup.co.in at the earliest.

3-6 years Mumbai Skillls: Skills: Exceptional calendar management, organizational skills, and the ability to handle Startup experince Responsibilities: Efficiently manage the executives calendar, scheduling, and travel arrangements. Health insurance Provident fund Annual bonus

Join Masters Union as an Executive Assistant Directors Office Location : Gurugram Employment Type : Full time About Masters’ Union: Masters’ Union is a modern business school offering an industry-immersive education model . Our programs are led by top industry professionals, including CXOs, MDs, public leaders, and Members of Parliament , such as Ghazal Alagh, Deep Kalra, Kaustubh Kulkarni, and Barkha Dutt . Situated in Gurugram’s business district , surrounded by Fortune 500 companies , Masters’ Union integrates real-world business exposure with academic excellence . In just four years , our Post Graduate Program in Technology and Business Management (PGP-TBM) has surpassed the placement records of IIM Ahmedabad and ISB , with recruiters such as Amazon, Citibank, Microsoft, Unacademy, Razorpay, BCG, and Bain hiring our graduates. our graduates. Building on this success, we have launched the MU Undergraduate Program , designed along similar lines. Industry leaders will mentor and teach students, equipping them with new-age, in-demand skills in technology and business . Role Overview: As an Executive Assistant to the Director’s Office, you will play a pivotal role in driving efficiency and alignment across the organization. This position requires someone who can balance strategic thinking with meticulous execution , serving as the right hand to the Director. You will be responsible for managing schedules, coordinating with multiple teams, and ensuring that key priorities of the Director’s Office are executed seamlessly. Beyond administrative support, this role involves tracking projects, preparing reports and presentations , and facilitating cross-functional collaboration to ensure decisions are implemented effectively. You will also act as a key interface between the Director’s Office and internal as well as external stakeholders, maintaining discretion, professionalism, and a solutions-oriented approach at all times. In essence, you will help streamline operations , anticipate needs , and enable the Director to focus on strategic priorities by ensuring the office runs smoothly and efficiently. Key Responsibilities Manage and prioritize the Director’s calendar, meetings, and travel arrangements. Serve as a liaison between the Director’s Office and internal teams to ensure alignment on deliverables. Prepare reports, presentations, and briefing documents for meetings and strategic reviews. Track progress on key projects, ensuring timelines and action items are met. Support the Director in decision-making through research, data gathering, and analysis. Handle confidential information with the highest level of discretion. Assist in planning and coordinating leadership-level events, reviews, and communications. Requirements: 2–3 years of experience in a similar role, preferably supporting senior leadership. (BCG, Bain etc.) A Master’s degree is must (Pedigree Colleges). (though exceptional candidates with a Bachelor’s degree will be considered). Strong organizational and multitasking skills with attention to detail. Excellent communication and stakeholder management abilities. Proficiency in Microsoft Office/Google Suite; experience with project management tools is a plus. A proactive, problem-solving mindset with the ability to work independently in a fast-paced environment.

Business Coordinator Marketing & Business Support 3+ Years - Gurgaon We are looking for a skilled Business Coordinator to support leadership and drive business initiatives. The role involves reporting, project coordination, client presentations, and business development support . An excellent opportunity for professionals seeking growth in a dynamic, global work environment. Location :- Gurgaon Future Employer A leading global professional services firm transforming the way people work, shop, and live. Responsibilities Prepare reports, presentations, financials, and business documents with accuracy and attention to detail. Manage and track documents, deadlines, and communications to ensure seamless operations. Coordinate projects and support leadership in strategy execution and key initiatives. Assist in preparing client pitches and marketing collaterals for business development. Organize and maintain project information for smooth knowledge sharing. Support cross-country teams in collaboration and best-practice sharing. Requirements MBA preferred with 3+ years of relevant experience. Excellent written and verbal communication skills. Strong organizational and analytical abilities. Ability to prepare and interpret complex reports/documents. Proficiency in MS Office tools (Excel, Word, PowerPoint). Ability to manage priorities, solve problems, and deliver under deadlines. Whats in it for you? Be part of a fast-growing global organization. Career progression with a promote-from-within culture. Work-life balance with flexible and agile work policies. Continuous learning & development opportunities. A diverse and inclusive workplace where you truly belong. Reach Us- If this opportunity aligns with your career aspirations, please share your updated profile at nandini.narula@crescendogroup.in. Keywords Business Coordinator, Project Coordination, Marketing Support, Business Development, MIS Reporting, Client Presentations, Documentation, Employee Engagement, Operations Support, Strategic Initiatives

Greetings! We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the Managing Director (MD) in day-to-day operations, scheduling, communication, and strategic tasks. The ideal candidate will have at least 1 year of experience in a similar role, strong communication and coordination skills, and the ability to maintain a high level of professionalism and confidentiality. Job Title : Executive Assistant to Managing Director (On-Site) Website : https://www.championsgroup.com/ Champions Group - Incorporated in the year 2003, is a conglomerate which has 16 different entities like IT, Application Development, Software Development, Digital Marketing, Real estate, International BPO etc. Champions Group, a leading business conglomerate has a diverse portfolio that covers real estate, lifestyle & leisure, media; cloud computing, marketing & data services. In more than over a decade since inception Champions group has grown to be Indias most trusted business enterprise, thanks to its vision of transforming business with superlative customer offerings Location : HSR Layout (Silk Board)/Sarjapur road Mode : Work from Office Shift : Day Shift (12-9pm) Salary : Upto 30K + PF + Medical Insurance + Gratuity Suitable candidates can share resume at priyanka.m@championsmail.com Key Responsibilities: Manage the MDs calendar, schedule meetings, and coordinate appointments and travel plans. Prepare reports, presentations, and other documentation as needed by the MD. Organize and attend meetings; take detailed minutes and follow up on action items. Act as a liaison between the MD and internal/external stakeholders. Monitor and manage email correspondence and handle routine communication on behalf of the MD. Conduct research, compile data, and provide actionable insights to support strategic decision-making. Ensure the MD is well-prepared for meetings, events, and engagements. Handle confidential information with discretion and integrity. Assist with personal tasks and errands as required (if applicable). Support project coordination and task tracking across departments. Qualifications & Skills: Bachelors degree in Business Administration, Communications, or a related field. Minimum 1 year of experience in an Executive Assistant or administrative support role. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Google Workspace, Zoom, or task/project management software (Asana, Trello) is a plus. Ability to multitask, prioritize, and work under pressure in a fast-paced environment. High level of professionalism, integrity, and discretion. Positive attitude and proactive approach to problem-solving. Preferred Attributes: Prior experience working with C-level executives or founders. Comfortable working with confidential information and business-sensitive matters. Good understanding of business etiquette and corporate communication. Flexibility in work hours (if needed, based on MDs schedule or travel). Why Join Us: Work closely with senior leadership and get a front-row view into business strategy and decision-making. Fast-paced, growth-oriented work environment. Opportunities to take on diverse responsibilities and grow professionally.

Managing schedules, coordinating meetings, handling confidential information, and ensuring operational efficiency

Executive Assistant to Higher Management Location : Noida Sector 63 Department : Executive Office Job Summary: The Executive Assistant will provide high-level administrative support to the Higher Management by performing a variety of executive and clerical duties. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Calendar Management: Maintain and manage the schedule, including meetings, appointments, and travel arrangements. Communication Handling: Act as the point of contact between the Higher Management and internal/external stakeholders. Draft and manage professional communications, emails, and follow-ups. Meeting Coordination: Prepare agendas, take minutes, and ensure timely follow-up on action items for internal and external meetings. Confidentiality Management: Handle sensitive information with absolute confidentiality and discretion. Reporting & Presentations: Prepare reports, presentations, spreadsheets, and briefing materials as required by the Director. Project Coordination: Assist in planning and execution of special projects, ensuring deadlines are met and objectives are achieved. Administrative Support: Organize files, maintain documentation systems, and oversee general office administrative tasks as required. Required Skills & Qualifications: Graduate/Postgraduate in Business Administration or a related field 3-5 years of experience as an Executive Assistant or in a similar role Excellent written and verbal communication skills in English and Hindi Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Power BI) Professional demeanor and excellent interpersonal skills Ability to work independently and under pressure Discretion and trustworthiness with confidential information Good with numbers and data compilation Preferred Attributes: Experience in supporting top-level management Time management and problem-solving skills Proactive attitude and willingness to take initiative Perks and Benefits: Opportunity to work closely with top leadership Exposure to strategic decision-making processes Professional development and learning opportunities Supportive and collaborative work environment Paid time off, leaves, and holiday benefits as per company policy

Location: Chennai Job Summary: We are seeking a highly organized and proactive Executive Assistant to support senior leadership in managing day-to-day administrative operations. The ideal candidate will excel at handling complex calendars, coordinating with multiple internal and external stakeholders, and ensuring efficient time and priority management for the executive(s). Key Responsibilities: Efficiently manage multiple calendars across different time zones, ensuring optimal scheduling of meetings, appointments, and events. Act as the point of contact between executives, internal teams, clients, and external stakeholders. Coordinate and schedule meetings, including preparing agendas, booking venues, and taking meeting notes as needed. Anticipate scheduling conflicts and proactively resolve them. Handle confidential information with discretion and professionalism. Arrange travel itineraries, accommodations, and logistics when required. Assist in preparing reports, presentations, and other business documents. Monitor and prioritize incoming communications (emails, calls, requests) and ensure timely follow-ups. Key Skills & Qualifications: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. Exceptional organizational and time management skills. Strong proficiency in calendar tools (e.g., Google Calendar, Microsoft Outlook). Excellent verbal and written communication skills. Ability to manage multiple priorities and stakeholders with a high degree of professionalism. Tech-savvy and comfortable with productivity tools (e.g., MS Office, Zoom, Slack, etc.).

Shree Venkatesh Buildcon, established in 2000, is a reputed real estate company in Pune, having delivered over 5500+ homes and developed more than 50L+ sq. ft. area. With a focus on affordable luxury and timely delivery, we have built a culture recognized as a Great Place to Work and are proud recipients of multiple industry awards. Role & Responsibilities Manage the daily calendar and appointment scheduling for senior executives. Organize and coordinate meetings, conferences, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential information with the utmost discretion and professionalism. Draft, review, and manage correspondence, emails, reports, and presentations. Liaise with internal departments and external stakeholders on behalf of executives. Maintain organized digital and physical filing systems. Track and manage deadlines, reports, and deliverables efficiently. Assist with personal tasks and errands as needed. Preferred Candidate Profile Proven experience supporting senior-level executives or founders. Strong knowledge of office management systems and procedures. Experience or understanding of the real estate sector is highly desirable. Excellent organizational, communication, and multitasking skills. Ability to work with confidentiality and professionalism. Education Any Graduate Key Skills Executive Assistance (EA) Meeting Planning & Coordination Appointment Scheduling Letter Drafting Secretarial Activities Travel Management Minutes of Meeting (MOM) Preparation Calendar Management Why Join Us? Work in a Great Place to Work® certified organization with a strong culture of trust and transparency. Be part of a company with a 25-year legacy in Pune’s real estate market. Opportunity to grow alongside industry leaders and contribute to impactful projects. Enjoy benefits such as health insurance, soft skills training, and office gym facilities.

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Female candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Key Responsibilities: Calendar Management: Efficiently manage the CEO's and MD's calendars by scheduling appointments and meetings. Communication Screening: Screen calls and emails, prioritizing and distributing correspondence effectively. Documentation Preparation: Prepare presentations, reports, and other documentation as needed for meetings and strategic initiatives. Coordination: Facilitate smooth operations by coordinating with internal departments and external contacts. Confidentiality: Handle confidential matters with the utmost discretion and professionalism. Board Meeting Logistics: Assist in the preparation and logistics for Board meetings, including materials and scheduling. Travel Arrangements: Arrange travel logistics, including flight bookings and hotel accommodations for executives. Additional Duties: Perform other duties as assigned, always aligning with the company's core values. This position offers an exciting opportunity to work closely with top leadership and contribute to the organizations success. If you thrive in a dynamic environment and possess a proactive approach to problem-solving, we encourage you to apply. Qualifications: Bachelor’s degree in business administration or a related field. 5+ years of experience as an executive assistant or in a similar role. Excellent organizational and time management skills. Strong written and verbal communication abilities.

We are seeking a highly proactive and organized Personal Assistant to streamline and manage administrative, accounts, and research functions across diverse entities including multiple companies, a school, and an NGO. This role demands a versatile individual who can support both day-to-day operations and strategic initiatives with a keen eye for detail and a strong sense of responsibility. Key Responsibilities Calendar & Meetings: Efficiently plan, schedule, and manage appointments, meetings, briefs, and reminders. Accounts & Recordkeeping: Maintain detailed expense logs, reconcile bills, track invoices, coordinate with accountants, and ensure precise financial records. Communication & Coordination: Draft professional emails, liaise with teams, vendors, investors, and coordinate logistics and travel arrangements. Research & Reporting: Conduct thorough market, vendor, and compliance research; prepare clear and concise reports and presentations. Data & Documentation: Organize contracts, digital files, compliance documentation, and operational trackers systematically. Multi-business Support: Assist across diverse sectors including import, liquor retail, media, logistics, school projects, and NGO activities. Travel & Office Visits: Frequently travel for site visits and interact with multiple offices and departments as needed. Candidate Requirements Advanced proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace . Proven experience in calendar and email management along with meeting documentation. Basic accounting knowledge with strong spreadsheet skills. Excellent research capabilities and ability to write concise reports. Outstanding communication skills in both Hindi and English , reliability, and discretion. Willingness and flexibility to travel frequently and adapt to dynamic challenges. Experience with compliance documentation, vendor management, or administration in schools/NGOs. Working knowledge of accounting software such as Tally , Zoho Books , or equivalents. What We Offer Direct mentorship and exposure to impactful multi-sector business operations. Regular travel opportunities and interaction with diverse teams. A collaborative, results-driven work environment focused on professional growth. Competitive salary package of 7 LPA with attractive performance-based incentives.

multi-dimensional role with exposure to decision-making,cross-functional coordination,business strategy,requires blend of strategic thinking,operational execution,meticulous coordination,manage Founder’s schedule,coordinate key projects

About the Client Client is a reputed corporate law firm CTC : Maximum 15 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Job Summary: We are seeking a highly organized and proactive Personal Secretary to support an executive or senior manager. The ideal candidate will be responsible for managing schedules, communications, and administrative tasks to ensure the smooth and efficient operation of daily activities. Key Responsibilities: Manage and maintain the executives calendar, including scheduling meetings, appointments, and travel arrangements. Screen and direct incoming calls, emails, and correspondence. Prepare reports, memos, letters, and other documents as required. Handle confidential documents and maintain a high level of discretion. Coordinate internal and external meetings, including logistics and documentation. Take minutes during meetings and follow up on action items. Maintain filing systems and ensure accurate record-keeping. Assist with personal errands or tasks as requested. Liaise with clients, suppliers, and other staff on behalf of the executive. Monitor and manage office supplies and other administrative resources. Requirements: Proven experience as a Personal Secretary, Executive Assistant, or similar role. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks under pressure. High level of integrity and professionalism. Discretion and confidentiality are essential.

Responsibilities: * Manage executive schedule, calendar coordination * Provide secretarial support, administrative tasks * Schedule meetings, travel arrangements * Draft letters, correspondence management Provident fund

Role & responsibilities - Ensure & Review Implementation of office directives across various departments. Organize and coordinate for senior management team meetings, strategy meets, prepare presentations /other documents for internal & external communications, customer meetings and board meetings. Compile MIS of different units and individuals along with HR Preferred candidate profile - Immediate Joiner

Executive Asst. to Director Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Candidate Profile: Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification is a plus Female candidates ONLY Interested candidate can mail their resume on dipali@edwiseinternational.com or you can connect with me on Direct: 022-40813488

We are seeking a highly motivated and detail-oriented Executive Coordinator to support our senior leadership team. This role demands exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic and fast-paced environment. The successful candidate will work closely with the Chief of Staff to the CEO , ensuring smooth and efficient coordination of executive-level functions. Key Responsibilities Executive Support Calendar management Travel arrangements and itineraries Expense tracking and reporting Coordination of meetings and appointments Handling internal and external communication Stakeholder Management Act as a key liaison between the Chief of Staff and internal stakeholders, ensuring clear, timely, and effective communication across departments. Meeting & Communication Management Prepare and distribute meeting agendas, presentations, and minutes. Coordinate business reviews and follow-up on action items. Project Coordination Assist in the planning and execution of high-impact strategic projects. Track key deliverables, timelines, and performance metrics. Support data collection, analysis, and reporting activities. Confidentiality Handle sensitive information with the utmost integrity, professionalism, and confidentiality. Documentation & MIS Maintain accurate and up-to-date documentation, records, reports, and dashboards related to leadership and organizational initiatives. Required Skills & Qualifications Educational Qualification: MBA from a Tier 1 or Tier 2 college/university Experience: 57 years of relevant experience supporting CXOs or senior executives Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) Key Competencies: Strong verbal and written communication skills Excellent time management and organizational abilities Analytical thinking and problem-solving skills Ability to prioritize tasks and work independently under pressure High level of professionalism and discretion

Executive Assistant ONSITE NIGHT SHIFT ONLY About Mjolnir Security: Mjolnir Security is a leading Canadian cybersecurity firm specializing in digital forensics, incident response, threat intelligence, penetration testing, and managed SOC services. Our team supports clients across critical industries with advanced, tailored cybersecurity solutions. Were seeking a dedicated Executive Assistant to support our C-Suite executives with high-level administrative, communication, and coordination tasks in a fast-paced environment. ONSITE NIGHT SHIFT ONLY Position Summary: The Executive Assistant will serve as the right hand to our executive leadership team. You will be responsible for managing schedules, preparing documentation and presentations, attending and documenting meetings, and coordinating follow-ups across teams and stakeholders. The ideal candidate has exceptional organizational and communication skills, is fluent in Microsoft Office tools, and brings experience or interest in IT and cybersecurity. ONSITE NIGHT SHIFT ONLY Key Responsibilities: Provide high-level administrative support to the CEO and other C-Suite members Manage complex calendars, schedule internal and external meetings, and coordinate travel arrangements Attend meetings, take detailed notes, and ensure timely follow-ups on action items Assist in preparing professional presentations, reports, and communications Review and organize documentation, contracts, and proposals for internal and client-facing use Support in managing confidential information with the utmost discretion Coordinate internal communications between departments and external vendors/clients Help with logistics for events, board meetings, or client engagements Contribute to special projects and operational improvements as required Qualifications: 3+ years of experience in an Executive Assistant or similar administrative role Experience in a technology, cybersecurity, or professional services environment is a strong asset Must have worked with a Big 4 consulting company or of similar size Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Exceptional attention to detail and time management Comfortable working independently and proactively in a fast-paced setting Background in or familiarity with IT, cybersecurity, or technical documentation is highly preferred ONSITE NIGHT SHIFT ONLY

Responsibilities: * Manage executive schedule & travel arrangements * Provide administrative support with discretion * Coordinate meetings & events * Draft correspondence on behalf of CEO * Maintain confidentiality at all times