Senior Executive Assistant - NAV02HI Company Worley Primary Location IND-MM-Navi Mumbai Job Administrative Support Schedule Full-time Employment Type Employee Job Level Experienced Job Posting Mar 26, 2025 Unposting Date May 30, 2025 Reporting Manager Title Finance Controller We deliver the worlds most complex projects Work as part of a collaborative and inclusive team Enjoy a varied & challenging role Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia. Right now, were bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now. We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects. The Role As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.

We are seeking a highly organized and detail-oriented PA to provide administrative support to our MD, candidate will have excellent communication skills, ability to maintain confidentiality, and proficiency in managing multiple tasks. (Only Female)

Job Summary: The Executive Assistant (EA) to the CEO is responsible for providing high-level administrative support, managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive office. This role requires excellent organizational skills, strong attention to detail, and the ability to work independently in a fast-paced environment. Key Responsibilities: Administrative Support: Manage the CEOs calendar, scheduling meetings, appointments, and travel arrangements. Act as a gatekeeper, screening calls, emails, and requests, prioritizing urgent matters. Prepare correspondence, reports, presentations, and other business documents. Take meeting minutes, summarize key points, and follow up on action items. Communication & Coordination: Serve as the primary point of contact between the CEO and internal/external stakeholders. Facilitate communication across departments, ensuring alignment with the CEOs directives. Draft and review emails, memos, and other business communications on behalf of the CEO. Build relationships with key stakeholders, including executives, board members, and clients. Project & Event Management: Assist in managing special projects, ensuring timely execution. Organize company events, board meetings, and leadership retreats. Coordinate logistics for high-profile meetings and conferences. Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Maintain discretion in all business and personal matters related to the CEO. Qualifications & Skills: Education: Bachelors degree in Business Administration, Management, or a related field preferred. MBA is preferred. Experience: 8+ years of experience as an Executive Assistant, preferably supporting a C-suite executive. Skills: Exceptional organizational and time management abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize in a fast-paced environment. High level of professionalism, discretion, and confidentiality. Strong problem-solving and decision-making abilities. Preferred Qualifications: Experience in [Industry-Specific Experience, if applicable]. Familiarity with project management tools and CRM software. Ability to work flexible hours based on business needs. Work Environment: Hybrid or onsite work, depending on company policies. Requires occasional travel for business meetings and events.

locationsMumbai, Maharashtraposted onPosted 22 Days Ago job requisition idR0000289550 Career Area: Business Services About The Role : Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you'rejoining a global team who cares not just about the work we do but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don'tjust talk about progress and innovation here we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. P os i t i on O bj ec ti v e T he Fiel d O ff i c e Co ordi n ato r po s i ti on i s res po ns i b l e f or th e m an ag em en t a n d coo r d i na t i o n o f a bro ad r an ge of f i el d o ff i c e a c ti vi t i e s of c on s i de r ab l e com pl ex i t y , i n sup po r t o f th e d i s tri c t b us i ne s s go al s a nd ob j ec ti v es . Di m en s i on s T he Field Office Coordinator s up p ort r ev en u e r ec og n i t i on b y proc ess i n g work orders an d i ss u i ng F i el d S er vi c e i n v o i c e i ns truc ti o ns . Natu r e an d S c op e T hi s po s i ti on rep orts to t he Di s tri c t S erv i c e M an a ge r (D S M) a nd th e i nc um be nt work s un de r o nl y v er y ge n eral di r ec t i on . Depe nd i ng on t he work l oc at i on the i nc um be nt m a y work c o m pl ete l y rem ote . T hi s po s i ti on pro v i de s s u pp ort to t he D i s tri c t M an a ge r , MM S O pe r at i o ns Ma na g er, F i el d S erv i c e S up erv i s or ( FSS ) , Cus tom er Se rv i c e S al es Rep s , A cc o un t M an a ge rs , Re gi on a l Fi el d E n gi ne er ( RF E ) an d Fi el d E m pl o y ees (FS R) b y pe r f or m i ng ad m i ni s trat i v e t asks , m an agi n g a wi d e v ari et y of of f i c e a c tivi t i es an d s y s t em s , i nc l ud i ng S af et y an d Hea l th aspe c ts , W o r k order pr oc ess i ng s y s tem an d/ or ER P s y s t em an d i de nti f y i ng an d res olv i n g p r ob l em s . A ss i gn m en ts m a y b e ambiguous, an d the i nc um be nt i s res po nsi bl e f or dete r m i ni n g w ork m eth od s an d c oo r di n ati ng proj ec ts wi th o the rs . T he Field Service Coordinator i s res po ns i bl e f or pr i or i ti z i ng t he wo r k l oa d a nd t he work l oa d o f ot h ers . T he Field Service Coordinator prov i de s s o l ut i on s t o The FOC III is responsible for prioritizing the workload and the work load of others. The Field Service Coordinatorprovides solutions to difficult problems and conflicts and coordinates decision making responsibility in the absence of District Service Manager. Res po nsi bl e f or ov eral l acc urac y , c om pl ete ne ss , c on f i de nt i a li t y a nd ad m i ni s trativ e o bj ec ti v es an d go al s ; m ay di r ec t a n d m oni tor th e work of ot he rs . T he Field Service Coordinator c on tacts extern al c us t om er s , as wel l as i nte r na l . P r i nci pa l A cc ou nta bi li t i es P r ov i d es l o gi s ti c a l an d ad m i ni s trat i v e su pp ort f or th e D S M, F S S , Fl e et Ma n ag er, RF E a nd F S R i n a l l off i c e a d m i ni s trati on li k e co rr es po nd e nc e, pres e nta t i o n an d trav el arr an g em en ts . A dm i ni s ter off i c e m an ag em en t d uti es f or s tan d - al on e o ff i c es (i f ap pli c a bl e) . Ma i nta i n rec ords a nd do c um en tati o n rel ate d t o H S S E , s uc h as m on thl y s af et y bri ef i ng s , a cci de n t i nv es ti ga ti on re po r ts, s af et y m ee ti ng m i nu tes a nd th e off i c e f i rs t ai d k it. W o r k togeth er w i t h th e Fi el d S er vi c e S u pe r vi s or (sc he du l i ng & m obi li z at i on of Fie l d e m pl o y e es , ad v i s i n g cus tom ers ) an d coll ec t l e ga l do c um en ts req u i r ed b y c ou ntr y be f ore m obi li z at i on T r ac k FS R trai n i n g a nd c ert i f i c ati o n, s ub m i t c erti f i c ati on s to CLM S . Ma i nta i n in g W o r k Or de r P r oc ess i ng S y s t em up to d ate f or f i el d em pl o y e e s v a l i d m edi c al c erti f i c ate s , off s h ore c erti f i c ate s , Fi tne s s f or Dut y , p ass po r ts , v i s as , etc. Or ga ni z e off s ho r e survi v al t r ai ni ng , r ef r es he r c ou rs es an d m edi c al vi s i ts f or f i el d e m pl o y ee s . Ma na ge t he In v oi c i ng P r oc es s and f ol l o w - u p o n c us to m er i nv oi ci ng a nd pu rc ha s e order, pre pa r e i n v oi c i ng i ns truc t i on s , i ss ui ng cr ed i t n o tes. Ge ne r ate a nd c he c k f or c o m pl ete ne s s of Fiel d S er vi c e Invoi c e an d su bm i t to Fin anc e f or f i na l rev i e w. A ss i s t Acc ou nti n g wi th pa s t d ue i n v oi c es . P r ep ara ti o n of In terc o i n v o i ci ng t o Fi n anc e. Ma n ag e , f ol l ow - up of th e n o n b i l l ab l e an d bi l l ab l e W o r k Or de r s (cr edi t ho urs ) P r oc es s . Di s p atch n e w y e arl y S a l es S erv i c e rat es to th e cus tom ers . Cr ea tes j ob s a nd W or k O r de r 's i n W or k O r de r P r oc ess i ng S y s tem an d d i s pa tc h to the Fi el d em pl o y ee s , proc ess i ng a n d rev i e w af ter j ob c om pl eti o n (c he c k of j ob rep ort, si gn ed t i m es he et, c l oc k r ep ort h ou rs , l au nc h P urch as e Or de r ) . Check expe ns e repo r ts f or Fi el d e m pl o y e es acc ord i ng to Fi e l d S er vi c e Repres en t ati v e G ui d el i ne an d T r av el an d E nte r t ai nm en t P oli c y , b ef ore ap prov al or i s r ej ec ti ng t he ex pe ns e r ep or ts i f no n - c o m pli a nc e o r m i ss i ng do c um en ts . Q ua l i f i c ati o ns T he Fiel d O ff i c e Co ordi n ato r III op erates wi th a g r e at d eg r ee of s el f -s uff i c i en c y un de r ge ne r a l d i r ec ti o n of th e Di s tri c t S er vi c e Ma na ge r . T he i n di v i du a l s h ou l d h av e go od j ud gm en t, a nd a s tron g un de rs tan di ng of the Cus tom er Se rv i c e o r ga n i z ati on a nd t he po li ci es an d prac ti c es of th e Com pa n y . T he i nc um be nt s ho ul d b e prof i c i e nt i n M i cr os o f t Off i c e a nd c om pu ter l i terate t o l ea r n oth er j ob s pec i f i c s y s tem s s uc h a s W o r k Or de r S y s tem E RP - s y s t em HSS E , E x p en s e R ep ort S y s t em an d Int r a ne t W e bs i te. La n gu a ges k ill s as req ui r e d b y th e d i s tri c t. T hi s po s i ti on req ui r es 3 - 5 y e ars of of f i c e e x pe r i e nc e o r rel ate d a dm i ni s trati v e eq u i v al e nt. Candidate must be permanently based in Mumbai, India. This is a full time 5 days office-based position. Posting Dates: April 22, 2025 - June 1, 2025 Caterpillar is an Equal Opportunity Employer (EEO). Not ready to apply? Join our .

Hiring for Leading ITES Company In Noida for Customer Support Requirements: Min 1 Year BPO/Customer Service Experience Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 4 Pm Call : 78988 22545 Whatsapp Your CV @ 9721919721 Job Details: 1: Graduate With Min 1 Year Exp in Customer Support 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: Day Shifts 4: Customer Support 5: 5 Days Working 6: Salary 29000 in Hand + 4000 TA + Incentives 7: Excellent Communication Skills 8: Immediate Joiners Preferred

Role & responsibilities Assist the Director for business development. Handle all day-to-day administrative tasks. (Marketing and Admin related) Handle all key activities and key accounts. Meet clients, present services, and close business deals Execute any work assigned by the Director promptly and efficiently Maintain professional communication and ensure client satisfaction Represent the firm professionally during client interactions and site visits Preferred candidate profile Education : MBA (Post Graduate) in Marketing, Business Administration, or a related field. Experience : Minimum 5 years of proven experience in a similar role, preferably in Marketing or Business Development . Communication : Excellent command of English, both verbal and written. Other Requirements : Must own a personal vehicle. Possession of a valid driving license is mandatory. Ability to work under pressure and handle multiple tasks simultaneously Strong organizational and time management skills Must be proactive, responsible, and quick learner Immediate joiners preferred

Position: EA to MD At: Ahmedabad Salary: Up to 35K Type: Day Shift Graduate/Postgraduate in any discipline 1 year of experience as an EA Excellent communication and time-management skills business correspondence Strong organizational abilities

Executive Assistant to Head of Finance Digital Industries LocationMumbai/Gurugram About Siemens Digital Industries: Siemens Digital Industries is an innovation and technology leader in industrial automation and digitalization. In close collaboration with our partners and customers, we are the driving force for the digital transformation in the discrete and process industries. Role Overview: We are looking for a highly capable and proactive Executive Assistant (EA) to support the Head of Finance Digital Industries. This is a hybrid role that blends high-level administrative responsibilities with strategic engagement. The EA will work closely with senior leadership, attend key meetings, and act as a trusted partner in managing day-to-day priorities and long-term initiatives. This role offers unique exposure to high-impact decision-making and requires someone who can operate with discretion, think critically, and communicate effectively in a fast-paced environment. Key Responsibility Areas (KRAs): Executive Support & Strategic Coordination Manage complex calendars, travel plans, and confidential correspondence. Join leadership and finance meetings, track action items, and support decision-making processes. Prepare briefing materials and provide contextual support before high-level engagements. Stakeholder & Leadership Engagement Serve as the primary interface between the Head of Finance and internal/external stakeholders. Build strong working relationships with cross-functional teams and global partners. Meeting & Event Management Plan, organize, and execute leadership reviews, strategic offsites, town halls, and workshops. Prepare agendas, coordinate logistics, and ensure effective meeting follow-ups. Presentation & Reporting Support Assist in developing executive-level presentations and financial reports. Coordinate with finance and strategy teams to consolidate inputs and insights. Project & Initiative Tracking Monitor cross-functional initiatives, follow up on key deliverables, and ensure progress on strategic goals. Confidentiality & Professionalism Handle sensitive documents and discussions with the highest level of discretion and integrity. Administrative Excellence & Operational Support Support internal process improvements and leverage tools to enhance team collaboration and efficiency. Qualifications: Bachelor"™s degree in Business Administration, Finance, or a related field (preferred) 7+ years of experience as an Executive Assistant, ideally supporting senior leadership in a matrixed or multinational environment Strong communication, interpersonal, and problem-solving skills Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or other enterprise tools is advantageous Experience managing competing priorities and confidential information in a dynamic, evolving environment A strategic mindset with a strong sense of ownership and attention to detail We are Siemens! We"™re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and imagination and help us shape tomorrow. Find out more about Siemens careers atwww.siemens.com/careers

Minimum of 2–3 years of experience as an Executive Assistant or in a similar administrative role. Calendar & Schedule Management, Communication Handling, Meeting Coordination, Travel Arrangements, Office Administration. Contact: 8105820273

We have so many Designations in Ambala and surrounding areas, so please apply related candidates HR Recruiter Business Development Executive Accountants Tenders & Quotations Back Office / Computer Operator Admin Visa Counselor IELTS & PTE Trainer Required Candidate profile Indoor Sale Pharmaceutical Streams IT Developers Designers Web Designer Telecallers Receptionist Office Managers Real Estate Marketing M.Sc. / B.Sc Physics Chemistry B.Tech Chemical Diploma Bio-fuel Perks and benefits According to Designation

Hi Everyone! We are hiring for our MNC Client company for the role "Executive Assistant" which will be on 3rd Party Payroll and on 6 months Renewable contract Role @ Gurgaon ONLY INTERESTED CANDIDATES WHO HAVE RELEVANT EXPERIENCE AS EA WITH EXCELLENT COMMUNICATIONS SKILLS SHOULD APPLY THIS WILL BE A 6-MONTH CONTRACT RENEWABLE BASIS PERFORMANCE @ GURGAON. LOOKING FOR CANDIDATES HAVING EXCELLENT COMMUNICATION SKILLS AND RELEVANT EXPERIENCE AS A EXECUTIVE ASSISTANT Details : Work experience - 2 years - 6 years Contract Duration - 6 months renewable Shift Timings - 7:00 AM - 4:00 PM / 12:30 Noon - 9:00 PM Hybrid 3 days work from Office - 2 days work from Home Gender no preference Job Description: In the capacity of an Executive Assistant you are required to support multiple senior stakeholders based globally (APAC, Europe & US). Excellent oral and written English language communication skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) YOU'LL WORK WITH Our business management and operations team members work to ensure that the company is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs. Taking full responsibility for maintaining their stakeholders demanding schedules, our Administrative Assistantare expected to act with initiative and be proactive, as well as being able to handle confidential information with utmost discretion. The goal is to free up the stakeholders time, allowing them to focus on value added functional activities. This position is also expected to work with other Administrative Assistant as part of a global team and may also be assigned by his or her supervisor to back up other support staff as required A graduate degree • 4 + years of work experience from a professional services, hospitality or multi-national company background. Administrative experience would be an added advantage Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Thanks and Regards Aishwarya Powle Senior Consultant- Sourcing 215 - ATRIUM, Unit no. 215, 2nd floor, C - Wing, Andheri - Kurla Road, Andheri East, Mumbai 400069,Maharashtra I India www.persolkelly.co.in ********************************** The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited. By submitting your curriculum vitae or personal data to us in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us and our affiliates, in accordance with our Privacy Policy. Please visit persolkelly.co.in for a copy of our Privacy Policy. If you wish to withdraw your consent, please drop us an email to let us know. We at PERSOLKELLY India or our representatives if any do not ask job seekers to pay any kind of fee, fine or penalties, make cash or online payment through any channel in exchange of interviews, offer letters, job or penalty claims for Kelly services or any of our clients . Nor do we ask our candidates to supply credit card numbers, PIN numbers, OTP details relating to bank accounts. All our emails will be sent from official domain only - @persolkelly.com.We are not liable for communication from any domain other than - @persolkelly.com . If you receive any suspicious requests purportedly from PERSOLKELLY India, please alert us at contactus_in@persolkelly.com. **********************************

Role & responsibilities Calendar Management: Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences. Coordinate with internal and external stakeholders to schedule and prioritize appointments effectively. 2. Communication: Serve as the primary point of contact for the executive, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare emails, letters, memos, and reports on behalf of the executive. 3. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, for business trips and conferences. Prepare travel agendas and ensure all travel arrangements align with the executive's schedule and preferences. 4. Meeting Support: Coordinate and prepare materials for meetings, including agendas, presentations, and documentation. Attend meetings as required, take minutes, and follow up on action items and decisions. 5. Information Management: Organize and maintain electronic and paper files, records, and databases in a systematic and accessible manner. Ensure confidentiality and security of sensitive information. 6. Office Management: Oversee the smooth operation of the executive's office, including managing office supplies, equipment, and facilities. Liaise with IT, facilities, and other departments to address any office-related issues or needs. 7. Project Assistance: Provide administrative support for special projects, initiatives, and events as assigned by the executive. Assist in research, data analysis, and preparation of presentations or reports. 8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Serve as a liaison between the executive and various departments, conveying messages and ensuring timely follow-up. 9. Expense Management: Process and reconcile expense reports and invoices, ensuring accuracy and adherence to company policies and budgets. Track expenses and maintain records for financial reporting purposes. 10. Priority Management: Anticipate and prioritize tasks and deadlines to proactively support the executive's objectives and responsibilities. Handle ad hoc requests and administrative duties efficiently and effectively

candidate will be a detail-oriented professional with excellent communication skills, capable of managing schedules, handling confidential information, and acting as a liaison between the executive and internal/external stakeholders. Required Candidate profile We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership.

Manage the CEO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls MOM

Male Personal Assistant - LLB Fresher- Kankaria -Ahmedabad - 30K CTC . Position to report to legal and Corporate head hence legal knowledge and LLB is must. Please apply with updated resume and photograph or call for more details on 9930060601.

Hiring for Leading ITES Company In Noida for Customer Support Requirements: Min 1 Year BPO/Customer Service Experience Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 4 Pm Call : 78988 22545 Whatsapp Your CV @ 9721919721 Job Details: 1: Graduate With Min 1 Year Exp in Customer Support 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: Day Shifts 4: Customer Support 5: 5 Days Working 6: Salary 29000 in Hand + 4000 TA + Incentives 7: Excellent Communication Skills 8: Immediate Joiners Preferred

Hiring for Leading ITES Company In Gurgaon/Noida for Customer Support Requirements: Min 1 Year BPO/Customer Service Experience Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 4 Pm Call : 78988 22545 Whatsapp Your CV @ 9721919721 Job Details: 1: Graduate/UG With Min 1 Year Exp in Customer Support 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: Rotational Shifts 4: Customer Support 5: 5 Days Working 6: Max 4.8 LPA 7: Excellent Communication Skills 8: Immediate Joiners Preferred

Provide high-level administrative support to the Director Handle confidential documents and communication Assist in project coordination and follow-up Prepare reports, presentations, and meeting materials, Required Candidate profile Management graduate full-time with a minimum of 3 years of work experience, ready to travel occasionally

Managing Director’s calendar, screen calls, emails&reports, prep agendas, take minutes, coordinate travel&events, track expenses, liaise with stakeholders, gather data, maintain records, monitor project timelines, and ensure confidentiality. Required Candidate profile 5+yrs exp as EA / Executive Assistant / Personal Assistant with good communication, techsavvy, multitasker who anticipates needs, adapts fast & builds rapport across all levels Perks and benefits Excellent Salary + Perks

Key Responsibilities: 1. Administrative Support: Manage the CEO's calendar, appointments, and travel arrangements, ensuring effective time management and prioritization of activities. Prepare and organize meetings, ensuring all materials and agendas are available in advance. Handle confidential and sensitive information with discretion and professionalism. Screen calls, emails, and other correspondence; respond and delegate as appropriate.2. Communication and Coordination: Serve as the point of contact between the CEO and internal/external stakeholders. Prepare and edit correspondence, reports, and presentations as required. Facilitate communication across various departments, ensuring seamless information flow. Act as a liaison between the CEO and senior leadership, clients, and key external partners.3. Project Management Support: Assist in the preparation and coordination of special projects and initiatives, ensuring deadlines are met and objectives are achieved. Track action items, follow up on project progress, and keep the CEO informed about key developments. Support the organization of events, conferences, and presentations. 4. Travel & Logistics: Organize domestic and international travel, including itineraries, bookings, and accommodations. Provide support for travel logistics, ensuring all necessary arrangements are made promptly.5. Expense Management: Process and track the CEOs expense reports, ensuring accuracy and compliance with company policies. Assist in budget preparation and tracking for the department as needed. 6. Strategic Support: Assist in research and data gathering to support decision-making processes. Prepare briefing materials, presentations, and reports for internal and external meetings. Stay updated on industry trends and developments, providing relevant insights to the CEO. Qualifications: Education: Bachelors degree in Business Administration, Management, or a related field. An MBA is a plus. Experience: Minimum of 5 years of experience supporting C-suite executives, preferably in the telecom or technology sectors. Skills: Exceptional organizational skills and ability to multitask in a fast-paced environment. Strong written and verbal communication skills. High proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Ability to prioritize tasks and manage deadlines efficiently. High attention to detail and problem-solving skills. Discretion and confidentiality in handling sensitive information. Personal Attributes: Proactive and self-motivated with a positive, can-do attitude. Strong interpersonal skills and the ability to work with senior leadership and external stakeholders. Ability to work independently and take initiative in a rapidly changing environment.

An excellent job opportunity for experienced Executive Assistants with minimum 3+ years of work experience at our clients Mumbai office. Title - Executive Assistant to Director/Co-Founder Location - Mumbai (near Andheri-East railway station) Key Responsibilities - Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Prepare internal and external documents for partners, as & when required Schedule meetings and appointments, and organize & manage travel itineraries Maintain an organized filing system of paper and electronic documents Manage executives' calendars and schedule appointments. Coordinate and prepare materials for meetings and presentations. Facilitate communication between executives and stakeholders. Handle confidential information with discretion and professionalism. Prepare and edit correspondence, reports, and presentations. Conduct research and compile information for projects and reports. Support special projects as needed by senior management. Act as a liaison for internal and external communications. Prepare meeting agendas and minutes. Assist in event planning and coordination. Monitor deadlines and follow up with internal Head of Departments on tasks. Perform general office duties as needed to support executives. Required Qualifications - Bachelors degree preferably in secretarial course / Business Administration, or relevant field. Proven experience of minimum 3+ years as an Executive Assistant. Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software Proficiency in collaboration and delegation of duties Excellent Follow-Up Skills Develop and sustain a level of professionalism among staff and clientele Exceptional organizational and time-management skills. Strong verbal and written communication skills in English. Ability to handle sensitive information with confidentiality. Demonstrated ability to work independently and as part of a team. Strong attention to detail and problem-solving capabilities. Ability to manage multiple priorities in a fast-paced environment. Previous experience in handling travel arrangements. Knowledge of basic financial principles and budgeting. Strong interpersonal skills and a customer-service orientation. Flexibility to adapt to changing circumstances and tasks. Willingness to learn and develop new skills as required.

Financial & Strategic Support Governance, Compliance & Legal Coordination Project Management & Process Improvement Stakeholder & Communication Management Strategic & Financial planning Analysis, Budgeting, Capital Management, Cashflow Management Required Candidate profile SAP Hana, Advanced Microsoft Office Suite & familiar with financial software & tools 5+ Yrs experience in Finance domain working on Financial Planning & Analysis preferably in Chemical / Pharma Perks and benefits GTLI/GPA/GMC

Role & responsibilities Proficiency in word, excel & powerpoint Drafting, Calendar Management Travel Arrangements Good typing speed Worked with some corporate for few years General skills required for the position

Edelweiss Global Markets is looking for Special Situations - Strategic EA to join our dynamic team and embark on a rewarding career journey Provide high-level strategic support to executive leadership during complex and dynamic situations. Responsibilities Manage complex schedules and prioritize competing demands. Prepare presentations and briefing materials. Conduct research and analysis on critical issues. Coordinate with internal and external stakeholders. Manage confidential information with discretion. Qualifications Exceptional organizational and time management skills. Proficient in Microsoft Office Suite. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Problem-solving and analytical capabilities.

Job TitleEXECUTIVE ASSISTANT/ PERSONAL ASSISTANT Job Code HREQ2017/12/66 --> Job Location Kolkata Experience 2yrs - 5yrs Gender Female Job Details Urgent requirement for Executive Assistant. We are looking for a candidate who have experience about this profile. Qualification- Any Graduate. Salary Per Year 1.50L-3L/PA Apply Now