HUMAN RESOURCE : Recruitment Prompt and alert in recruitment process. Responsible for the entire recruitment process sourcing, keeping database, searching candidates, Screening CVs, short listing CVs, interviewing, appointment and induction. Completion of joining formalities of each employee. Preparing and filing the related documents and tracking records of the all required documents of active employees Completing closure and F&F formalities at the exit of the employee H.R Policy Preparing and maintaining the Annual HR Manual Preparing and maintaining the leave and work policy sheet of each employee Managing the issues of the employee and preparing the HR policies for the betterment of employee-employer relation Payroll Management &Employee Engagement Payroll - Tracking of attendance and reporting the attendance sheet to the accountant for the salary Preparing the salary structure and fixing the components of each employee Suggesting and arranging of employee benefit policies Tracking of job responsibilities and performance of each employee. Preparing Annual performance forms and working with the employee for improvements Manpower Planning Preparing and maintaining JDs of each role/positions Maintaining organizational structure and tracking the reporting system among the employees Preparing Annual Budget of H.R Department Conducting audit and survey in the organisation and making improvements in the policies ADMINISTRATIVE : Checking of each mail, giving the prompt response and directing the mail to the concerned person, tracking and follow-up the mails Drafting of important documents like letters, agreements, affidavits, undertakings.etc. Coordinating with various departments to determine level of completion of task. Booking national/international travel and hotels: following our company travel policy, looping in relevant departments, preparing travel pack, approving bills & follow up Undertaking day-to-day administrative tasks checking expense forms follow up with the accountant for the admin. expense or meeting the requisition Keeping notes and minutes of important meetings and events and reporting it to the manager
Implementing systems, procedures & manuals for maintenance of statutory books of accounts & financial statements and ensuring compliance with statutory requirements Preparing statutory books of accounts, bank reconciliation & consolidated reports in compliance with time & accuracy. Overseeing financial statements including Trial Balance, Profit & Loss A/c, Age-Wise Accounts Payables & Receivables Statements and Balance Sheets. Drafting MIS Reports, Cash & Fund Flow Statement, Balance Sheet, Audit Reports, etc. to track financial performance. Formulating annual budgets and conducting variance analysis to determine difference between projected & actual results and implementing corrective actions. Attending to Internal / Statutory Audit and evaluating internal control systems with a view to highlight shortcomings & implementing recommendations made by Internal Auditors. Computing & arranging for timely deposit of taxes (Profession Tax, ESIC, VAT, Income Tax & Wealth Tax, TDS & Service Tax), filing returns for completion of assessment and ensuring statutory compliance. Handling computation of income, depreciation statements (Co. Law & IT), Deferred Tax, Annual Returns (Income Tax up to finalization). Providing statements necessary for assessment works of Income Tax, Profession Tax, VAT, etc. Managing scrutiny of salary and its related details like PF, Profession Tax, TDS and other eligible deductions Overseeing taxation of Directors Personal Income Tax matters and filing annual returns online, ROC and related works including filing of returns online, bank reconciliation and self correspondence to clients. Establishing & modifying operational skill of various accounting software. Undertaking verification of availability of names, preparing & registering Memorandum & Articles of Association, issuing shares, etc. Participating in the negotiation with banks for financial assistance for setting up of new ventures and obtaining various bank facilities. Obtaining PAN, calculating Advance / Self Assessment Tax / FBT, etc. Working on online transaction of statutory payments Interacting with Internal / Statutory Auditors regarding audit and other matters Preparing 3CA / 3CD forms for tax audit purpose. Administering TAN application, calculation, deduction, preparation and payment of monthly TDS & Quarterly/Annual returns of various types of TDS online. GST return and audit. Bill checking and rectification Salary computation Issuing Quarterly Certificates (Form No. 16A) and completing assessment procedures. General banking functions such as LC opening procedures, foreign Exchange, forward booking procedures, foreign exchange remittances towards commission and other types of payments, timely submission of statements to bank against utilization of bank facilities. Buying & selling of shares and other investments like MFs, etc with capital gain calculation and other related matters regarding adjustment of Gains and carry forwarded loss, etc. Management of personal interest of Director.
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