2 Document Exchange Jobs

Royal HaskoningDHV is an independent international consultancy with a rich history dating back to 1881. Our organization integrates engineering, design, and consultancy services along with cutting-edge software and technology to provide enhanced value to our clients. Committed to our mission of Enhancing Society Together, we strive to make a positive impact on the world and contribute to the United Nations Sustainable Development Goals. We aim to address sustainability challenges in the built environment, infrastructure, and industry sectors. With a global team of over 6,600 dedicated employees, both permanent and flexible, spread across more than 25 countries, we collaborate closely with clients to develop forward-thinking solutions. HaskoningDHV (India) is currently in search of a skilled and motivated Documents Controller to bolster our Watervrelated projects in India. This position is project-based in Raigad, Maharashtra. As a Documents Controller at HaskoningDHV, your responsibilities will include efficiently managing and organizing a large volume of engineering drawings and documents across various projects. You will be tasked with implementing a robust IT-based document management system to handle high-volume workflows effectively. Your role will involve reviewing document submissions from contractors, consultants, vendors, and subcontractors to ensure compliance with submission guidelines and the completeness of submitted documents. Document classification, storage, archiving of electronic and physical documents, and coordinating with teams for efficient document updates and distribution will be key aspects of your job. You will maintain an organized system to enable prompt document retrieval, track revisions, and manage version histories to ensure all users have access to the latest documents. Collaborating with different project teams, including contractors, consultants, and engineers, to facilitate seamless document exchange will be an integral part of your role. You will serve as a central point of contact for document-related queries across multiple projects and support team members and stakeholders in accessing required documents efficiently. Additionally, you will conduct training sessions for team members on the proper utilization of IT-based document management systems, regularly audit the document management system for optimal functionality and data security, and troubleshoot system issues to enhance efficiency. The ideal candidate for this position should hold a graduate degree in Science, Commerce, or Information Management, possess a minimum of 5 years of experience in document management and control, and have a background in Electronic Document Management within the context of engineering projects for consultants or contractors. Proficiency in Business English communication, such as emails and letters, is a key requirement. In return for your skills and expertise, we offer a market-competitive salary, a supportive work culture, insurance coverage for you and your family, social security benefits, paid leaves, and group profit sharing opportunities. If you are ready to take on this exciting opportunity and become a part of our team, we encourage you to apply by submitting your resume and motivation letter. Upon receiving your application, we will reach out to you promptly. The application process typically involves 1-2 interviews and possibly an assessment. If both parties are enthusiastic following the process, you will receive an offer to join our team. For further information or inquiries, please feel free to contact Pranita Gupte, Recruiter, at pranita.gupte@rhdhv.com. To ensure compliance with privacy laws, please submit your application via the designated apply button rather than through email. If you know someone who might be interested in this opportunity, please feel free to share this vacancy with them.,

As a Document Controller at Stantec, you will be responsible for managing documents in compliance with STANTEC and Project procedures and work instructions. Your role will involve handling various documentation activities as directed by the Manager and project teams in a timely and professional manner while staying aligned with the core values of STANTEC. Your key accountabilities will include document control of Engineering and Supplier Documents & Drawings, ensuring quality assessment of key deliverables, defining effective numbering procedures and automated work processes, streamlining document exchange with clients & supply chains, as well as internal & external review cycles. You will also be responsible for Project Correspondence, Minutes of Meetings / Action Item Tracking, expediting documents and materials based on PO delivery schedule, and highlighting any discrepancies or delays to minimize adverse effects on project deliveries. Moreover, you will play a crucial role in resolving VQN (NCR) issues related to materials and documentation, processing Notifications of inspection, Non-Conformity Request & Inspection Reports from field inspectors, monitoring, following up, and informing the project about total QS cost with input from QS coordinators. Your ability to work under pressure, prioritize tasks to maintain a balance between short- and long-term activities, and communicate effectively in English, both oral and written, will be essential for this role. To excel as a Document Controller at Stantec, you should hold a Graduate or Diploma degree, have at least 5 years of related work experience in office work, documentation, and control, and possess functional knowledge in at least one sector out of Water industry, Energy, Oil & Gas, or Infrastructure. Additionally, you should have a working knowledge of spreadsheets, databases, word processing, and be willing to learn new applications and tools. Experience with tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control, etc., will be beneficial for this role. This position is based in Pune, India, and offers a regular employee status at a non-managerial job level with no travel required on a full-time schedule. If you are someone who thrives in a dynamic work environment, values teamwork, and is passionate about making a positive impact through efficient document management, then we invite you to redefine your personal best by joining us at Stantec.,