Job
Description
Proficiency in Oracle Unifier system with proficiency. Good knowledge of using EDMS (Electronic Document Management System), PDMS (Project Document Management System), IM (Information Management), Documentation Management System, MS Office (Word, Excel, Power point, Outlook, Access) and SharePoint. Maintaining and managing all important documents either for a particular project or whole organization and assures accessibility and stored properly. In Oracle Primavera Unifier assign and closed RFI, SRR and letter correspondence MOMs and coordinate in site. Controlling EMS administer incoming and outgoing financial documents (submittals, transmittals, specifications, correspondences etc). Copy and distribute drawings and documents to relevant client on project site. Follow up for priority items with relevant managers, engineers, consultants, and contractors. Convert drawings to various file formats and upload / file as required. Makes sure that the documents and drawings are under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Coordinate with consultant and client for contractor submittals approvals. Coordinate with Manager Document Control to ensure knowledge of EDMS and PMIS policy, procedures, reports etc. Coordinate all activities related to document control procedure, including technical documents, drawings, and commercial/ admin. site correspondence. Conduct periodic data checks and validation to ensure data accuracy. Input document data into the standard registers ensuring all the information is accurate and up to date. Ensure accurate and timely processing of data reports for head office as required. Ensure timely transmission of approved project change orders to the concerned stakeholders as per Communication Management Plan. Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. Prepare and generate the various document control reports as required. Typing of site documents, and follow-up of all the site needs. Having strong interpersonal and communication skills, knowledge of Microsoft package, outlook and Oracle Primavera Unifier/ERP.
