Deputy Manager - Commercial Controller

Purpose/Objective

The purpose of this role is to execute specific tasks within the coal import process, focusing on either pre-shipment or post-shipment activities. The role supports the Team Lead in ensuring the smooth operation of coal imports, including vendor evaluation, contract management, and compliance with documentation and payment processes.

Key Responsibilities of Role

Lead Domestic Coal Controller Support in Procurement and Logistics: Collaborate with the Section Head to ensure efficient coal transportation and alignment with cost and quality objectives. Review logistics plans, pre-audit operational risk factors, and identify optimization opportunities for coal transit and sourcing. Invoice and Cost Validation: Assist in reviewing coal and transport invoices for accuracy, verifying billing patterns, and preparing them for finance processing. Reconcile credit and debit notes, validating costing against quality and sample analysis reports to prevent discrepancies. Performance and Quality Mapping: Monitor coal quality and quantity from source to destination, mapping performance against pre-delivery expectations. Highlight performance deviations and risks related to transit conditions, presenting findings to management for corrective actions. MIS and Reporting Support: Contribute to monthly and weekly MIS reports, compiling data on coal procurement, quality metrics, and logistical performance. Engage in field monitoring activities, assessing site conditions to support continuous improvement efforts. Support in Working Capital and Fund Management: Assist with fund management tasks, coordinating with finance on payment reconciliations to improve working capital flow. Monitor payment terms and freight costs, providing recommendations to optimize payment efficiency and risk management. Quality Control and Calibration: Ensure calibration standards for quality assessment instruments are met, overseeing quality and quantity validation in coal sourcing. Work with quality control teams to maintain consistency in assessment standards across the supply chain. Key Stakeholders - Internal: Finance Logistics Procurement Quality Control Risk Management Teams Key Stakeholders - External: Coal Suppliers Transportation Providers Railway Authorities Vendors Auditors Coal Subsidiaries

Technical Competencies

Auditing-APL,Contract and Procurement management-APL,Logistics Management-APL,Quality Assurance and Control-APL,Regulatory Compliance-APL,Risk Management-APL,Vendor Management-APL

Qualifications and Experience

Educational Qualification: Bachelor’s or Master’s degree in Supply Chain Management, Finance, or a related field. Work Experience (Range of years): 7+ years of experience in coal procurement, logistics, or operational control within the energy sector along with strong analytical skills, with a demonstrated ability to manage complex invoices and assess quality metrics. Preferred Industry: Experience in the power generation industry, particularly with a focus on coal procurement and commercial management, is preferred.