Defy Aerospace Pvt Ltd

Role Overview We are looking for a highly organized and proactive Strategic Executive Assistant to provide direct support to the Founder’s Office. This role goes beyond traditional administrative tasks, combining classic EA responsibilities with team coordination, project follow-ups, and business support functions. The ideal candidate will help streamline the executive’s schedule, handle day-to-day communication, assist in internal team coordination, and prepare business documents and reports as needed. Key Responsibilities Manage and maintain the executive’s calendar including scheduling meetings, calls, and important reviews Act as the point of contact between the executive and internal teams, ensuring timely follow-ups on key tasks and project deliverables Assist in meeting preparations by drafting agendas, presentations, meeting notes, and follow-up action points Draft and manage key business documents such as standard operating procedures, internal reports, MoUs, and official communications Monitor and respond to emails on behalf of the executive when required Help in preparing internal trackers and progress updates for business operations Assist with basic business development activities such as initial outreach drafts, partner follow-ups, and maintaining relationship logs Provide support in administrative coordination and logistics when necessary Qualifications Bachelor’s degree or equivalent professional experience Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace Excellent organizational skills with the ability to multi-task and manage priorities independently Strong written and verbal communication skills, with the ability to draft professional emails and documents Comfortable working in a fast-paced, evolving environment with minimal supervision Experience in managing team coordination and operational follow-ups is a strong advantage Job Type: Full-time Pay: ₹35,000.00 - ₹50,000.00 per month Benefits: Cell phone reimbursement Flexible schedule Internet reimbursement Paid sick time Paid time off Education: Bachelor's (Required) Experience: Personal assistant: 1 year (Required) Team management: 1 year (Required) Language: English (Required) Marathi (Preferred) Location: Mumbai, Maharashtra (Required) Work Location: In person