Position Overview: Job Title: Virtual Receptionist (Hindi speaking) Location: Remote Schedule: 9:00 AM – 5:00 PM EST Pay: $4 (negotiable) Position Type: Full-Time Why Join Dalal and Mehta Law? Our Motto is “We are Together” in the journey of immigration. Even if there are swift policy changes or unexpected case issues, we are committed to providing expert legal representation with integrity, dedication, and a client-first approach. Our proven track record, prestigious recognitions, and deep expertise set us apart. We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews– Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations– Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance– Providing services in multiple languages for diverse clients. What We Offer: ✅Remote, flexible work environment with a supportive team. ✅Competitive pay with performance-based incentives. ✅Opportunity to make a meaningful impact in immigration law. ✅Gain valuable experience in U.S. immigration processes while advancing your career. _________________________________________________________________________________________ Your Role as Reception and Intake Specialist: As a Reception and Intake Specialist, you will serve as the first point of contact for our clients. This position requires fluency in English and Hindi (Gujarati or Punjabi preferred) to ensure clear and effective communication with clients, alongside being highly organized and self-sufficient. You will be responsible for handling client inquiries, conducting structured intake calls, scheduling consultations, and providing a seamless experience for those seeking immigration assistance. _________________________________________________________________________________________ Key Responsibilities: Answer and manage incoming client calls, ensuring a smooth intake process. Conduct initial intake calls (if intake is out, reception will cover) to gather relevant case details with accuracy and empathy. Determine whether clients qualify for legal services and schedule consultations accordingly. Maintain organized records and client tracking in our CRM (Lawmatics). Collaborate with sales and intake teams to ensure a smooth client onboarding experience. _________________________________________________________________________________________ What You Need to Succeed: ✔Key Competencies: Strong communication skills – Professional, empathetic, and able to make clients feel heard and valued. Tech-Savvy – Comfortable using Microsoft Office Suite, CRMs (Lawmatics, Breezy, Rippling), and other legal software. Highly Organized and Self-Sufficient - You can work autonomously with minimal supervision and able to manage a fast-paced workload remotely. ✔Qualifications: 3-5 years of relevant experience within legal or medical fields Fluency in English and Hindi ((Preference for Gujarati or Punjabi speakers) India-based candidates preferred due to language ✔Additional Requirements: The candidate must be able to provide their own work equipment (desktop / laptop). Noise-canceling headset SYSTEM REQUIREMENTS: A reliable internet connection – at least 25mbps Operating System - Windows 11Processor Intel Core i5 (12th Generation and up) or AMD Ryzen 5 5600 and up Memory (Ram) 16 GB, Storage 256 GB _________________________________________________________________________________________ Apply Today! If you want to be part of a law firm that is transforming the immigration experience for clients worldwide, then this is an opportunity worth considering. Pay Range: Starting from USD $4.00/Hr.
Position Overview: Job Title: Virtual Intake Specialist (Hindi speaking) Location: Remote Schedule: 9:00 AM – 5:00 PM EST Pay: $5 per hour (negotiable) Position Type: Full-Time Why Join Dalal and Mehta Law? Our Motto is “We are Together” in the journey of immigration. Even if there are swift policy changes or unexpected case issues, we are committed to providing expert legal representation with integrity, dedication, and a client-first approach. Our proven track record, prestigious recognitions, and deep expertise set us apart. We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews– Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations– Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance– Providing services in multiple languages for diverse clients. What We Offer: ✅Remote, flexible work environment with a supportive team. ✅Competitive pay with performance-based incentives. ✅Opportunity to make a meaningful impact in immigration law. ✅Gain valuable experience in U.S. immigration processes while advancing your career. _________________________________________________________________________________________________ Your Role as Virtual Intake Specialist: As a Virtual Intake Specialist, you will serve as the first point of contact for our clients. This position requires fluency in English and Hindi (Gujarati or Punjabi preferred) to ensure clear and effective communication with clients, alongside being highly organized and self-sufficient. Key Responsibilities: Answer and manage incoming client calls, ensuring a smooth intake process. Conduct initial intake calls to gather relevant case details with precision and empathy. Schedule consultations with the sales team based on intake insights. Serve as the firm’s frontline representative, ensuring every interaction leaves a lasting impression. _________________________________________________________________________________________________ What You Need to Succeed: ✔Key Competencies: Strong communication skills – Professional, empathetic, and able to make clients feel heard and valued. Tech-Savvy – Comfortable using Microsoft Office Suite, CRMs (Lawmatics, Breezy, Rippling), and other legal software. Highly Organized and Self-Sufficient - You can work autonomously with minimal supervision and able to manage a fast-paced workload remotely. ✔Qualifications: High School graduate. 3-5 years of relevant Legal experience as an intake handler for a law firm. Fluency in English and Hindi ((Preference for Gujarati or Punjabi speakers). India-based candidates preferred due to language and time zone needs. ✔ Additional Requirements: The candidate must be able to provide their own work equipment (desktop/laptop). Noise-canceling headset. SYSTEM REQUIREMENTS: A reliable internet connection – at least 25mbps Operating System - Windows 11Processor Intel Core i5 (12th Generation and up) or AMD Ryzen 5 5600 and up Memory (Ram)16 GB, Storage 256 GB _________________________________________________________________________________________________ Apply Today! If you want to be part of a law firm that is transforming the immigration experience for clients worldwide, then this is an opportunity worth considering. Pay Range: Starting from USD $5.00/Hr.
Position Overview: You're Not Just a Voice—Be the Heart of a Law Firm Changing Lives Across Borders Job Title: Reception & Intake Specialist (Hindi-Speaking) Location: Remote Schedule: 9:00 AM – 5:00 PM EST Pay: $4/hour + Performance Bonuses Position Type: Full-Time Language Requirement: Hindi fluency required (Gujarati or Punjabi a plus) Equipment: You must provide your own computer, headset, and high-speed internet. Do you love helping people—but feel undervalued where you are? You're great at calming people down. You're naturally warm, organized, and attentive to detail. You speak Hindi fluently, and maybe Gujarati or Punjabi too. You’ve worked in busy offices—legal or medical—and you know how to juggle incoming calls, structured workflows, and sensitive conversations. But let’s be honest... You're tired of: Being just a receptionist when you're clearly more Cold, corporate environments that don't care about your growth Confusing roles with no structure, training, or support Bosses who only notice when something goes wrong You're not just looking for another job. You’re looking for a place where you can belong, grow, and be appreciated. Welcome to Dalal & Mehta Law We’re a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe. Our motto is simple: “We are Together.” We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews– Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations– Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance– Providing services in multiple languages for diverse clients. What You’ll Get From Us Steady pay + Performance bonuses Fully remote with supportive management Room to grow in a fast-rising firm Structured training, clear expectations, no micromanagement ❤️ A culture that honors your skills, voice, and language When clients reach out to us, it’s not just a formality—it’s the first step in reuniting families, restoring hope, and rewriting futures. That’s where YOU come in. Your Role as Reception and Intake Specialist: Be the first voice our clients hear—and the reason they feel at ease Handle incoming calls and structured intake conversations (scripts and training provided) Qualify leads, schedule consultations, and update our CRM (Lawmatics) Collaborate with the Intake and Sales team to ensure smooth handoffs Balance empathy and efficiency with professionalism and care ✅ You’ll Love This Role If You Are... Fluent in Hindi and English (Gujarati or Punjabi = major plus) Highly organized and self-motivated—no hand-holding needed Experienced (3–5 years) in a fast-paced customer-facing role Tech-savvy (you’ve worked with CRMs, Microsoft Office, Zoom, etc.) India-based and ready to work 9AM–5PM Eastern Standard Time _________________________________________________________________________________________ If This Feels Like “Finally... THIS Is What I’ve Been Waiting For” — Apply Now Don’t settle for another job where you’re underpaid and overlooked. Apply today to become part of a firm where your voice actually matters. Pay Range: Starting from USD $4.00/Hr.
Position Overview: Job Title: Marketing Specialist Location: Remote Schedule: 9:00 AM – 5:00 PM EST Position Type: Full-Time / Part-Time Equipment: You must provide your own computer, headset, and high-speed internet. Welcome to Dalal & Mehta Law We’re a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe. Our motto is simple: “We are Together.” We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews – Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations – Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance – Providing services in multiple languages for diverse clients. What You’ll Get from Us Steady pay + Performance bonuses Fully remote with supportive management Room to grow in a fast-rising firm Structured training, clear expectations, no micromanagement ❤️ A culture that honors your skills, voice, and language Your Role as Marketing Specialist: As a Marketing Specialist at Dalal and Mehta Law, you will oversee managing the company’s online press. Key Responsibilities: Managing our Social Media accounts Posts FAQ FRIDAYS Monday wins Tuesday Tips Wednesday trending video Thursday, immigrant inspirational stories Articles of immigrants improving our lives. Video reviews from clients (if any). Video Reels One meme posting everyday One Informational Video everyday Social Media platforms Instagram Tiktok Youtube Facebook LinkedIn Give suggestions as to what are the best time schedule to post based on trends. Researching Competitors to create Marketing Plan. Giving suggestions for marketing purposes such as ideas for email subscriptions and free materials for the landing page of our website Calling/Sending Emails to the clients scheduled for Video Review. Posting Blogs on Website, Content optimization and making sure everything as per SEO is there. Communicating with vendors or support team of subscribed software to troubleshoot existing performance problems. Updating the weekly Reports to show ROI information. Give suggestions on how to better increase our leads. Preparing our newsletter. Emailing clients for announcements/offers/promotions. Calendar in Firm Master Calendar any holidays and/or Firm Events. The craft and expertise you’ll bring: ✔ 2–5 years of hands-on experience managing social media platforms, with a track record of growing engagement and brand presence in a law firm ✔ College level of education ✔ Creative flair and strong content creation skills—comfortable with crafting compelling copy, visuals, and multimedia content. ✔ Excellent communication skills, especially in client-facing interactions and cross-functional collaboration. Apply Today! If you want to be part of a law firm that is transforming the immigration experience for clients worldwide, then this is an opportunity worth considering.
Position Overview: Job Title: PNC Team Lead (Prospective & New Client Operations) Location: Remote Schedule: 8:00AM – 5:30PM Eastern time Position Type: Full-Time Equipment: You must provide your own computer, headset, and high-speed internet. Welcome to Dalal & Mehta Law We’re a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe. Our motto is simple: “We are Together.” We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews – Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations – Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance – Providing services in multiple languages for diverse clients. What You’ll Get from Us Steady pay + Performance bonuses Fully remote with supportive management Room to grow in a fast-rising firm Structured training, clear expectations, no micromanagement ❤️ A culture that honors your skills, voice, and language Your Role as PNC Team Lead (Prospective & New Client Operations): This is a hands-on leadership role directly supporting the CEO/Owner in ensuring that every lead is properly managed, pursued, and converted. You will manage a small intake team while actively participating in day-to-day work, serving as a backup for your team when needed, and making real-time adjustments to meet business goals. This is not an entry-level position — it requires strong leadership, strategic decision-making, and the ability to multi-task at a high level, especially during high-volume periods. This is not a delegator-only role; you will roll up your sleeves and step in wherever needed to ensure nothing slips through the cracks. Key Responsibilities: Team Leadership & Oversight Manage and coach a team of 2 receptionists, appointment setters, and sales staff. Ensure each team member follows up and pursues leads according to their job role. Monitor daily activity and provide guidance to improve efficiency and conversion rates. Assign tasks, track completion, and hold team members accountable for timely follow-ups and accurate CRM updates. Act as a direct backup for team members during high-volume periods, absences, or urgent situations to ensure uninterrupted lead follow-up. Onboarding & Policy Maintenance Onboard and train new hires on intake processes, CRM usage, communication protocols, and follow-up procedures based on the firm’s current policies, systems, and procedures (PSPs). Continuously monitor for outdated PSPs during onboarding or daily operations. Meet with the CEO to review any outdated or ineffective PSPs. Assist in revising, updating, and implementing improved PSPs to ensure operational efficiency and consistency. Performance Reporting Prepare and present daily, weekly, and monthly performance metrics to the CEO/Owner. Analyze trends and provide actionable recommendations to improve lead conversion. Adjust strategies and reassign resources as needed based on real-time results. Lead & Pipeline Management Oversee the intake pipeline in Lawmatics, ensuring leads move through stages without delay. Implement and maintain structured follow-up schedules (24-hour, 48-hour, weekly). Use lead scoring to prioritize high-value prospects. CRM Management (Lawmatics) Maintain accurate client and case records. Audit entries for completeness and consistency. Create and optimize templates, automations, and workflows to speed up engagement. Ensure integrations with calendars, e-signatures, and other tools function properly. Coordinate with Lawmatics support for troubleshooting and updates. Callback Management Enforce same-day callback protocols for missed or dropped calls. Oversee callback logs to ensure every attempt is recorded with notes and outcomes. Escalate overdue callbacks to management when necessary. Client Communication Oversight Manage SMS/email communications with prospective and new clients. Oversee automations and campaigns to increase engagement and conversion. Ensure all communications are logged for transparency and follow-up tracking. What We’re Looking for: Proven experience in intake, sales administration, or client services in a fast-paced environment. Previous supervisory or team management experience required. Proficiency in CRM systems (Lawmatics preferred). Strong organizational skills with the ability to pivot plans quickly based on performance data. Exceptional communication, leadership, and training skills. Willingness to personally step in and handle tasks when necessary to keep operations moving. Why This Role is Critical You will be the right hand of the Owner, ensuring every lead is tracked, followed up on, and given the best possible chance of converting into a client. You’ll have the authority to make adjustments, reassign tasks, and implement process changes in real time — while also being ready to jump in yourself to keep the pipeline flowing and meet the firm’s goals. Apply Today! If you want to be part of a law firm that is transforming the immigration experience for clients worldwide, then this is an opportunity worth considering.
Position Overview: Job Title: Executive Assistant Location: Remote Schedule: 8:00 AM – 5:30 PM Eastern time Position Type: Full-Time; Salaried Equipment: You must provide your own computer, headset, and high-speed internet. Welcome to Dalal & Mehta Law We’re a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe. Our motto is simple: “We are Together.” We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews – Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations – Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance – Providing services in multiple languages for diverse clients. What You’ll Get from Us Steady pay + Performance bonuses Fully remote with supportive management Room to grow in a fast-rising firm Structured training, clear expectations, no micromanagement ❤️ A culture that honors your skills, voice, and language Your Role as Executive Assistant: As an Executive Assistant t at Dalal and Mehta Law, a core function of your role will be to support the overall efficiency of the law firm while ensuring that clients receive high-quality service and that legal professionals have the resources they need to focus on their cases. Personality & Mindset Expectations At Dalal & Mehta Law, we don’t just want an assistant—we need a true partner in execution. As the Executive Assistant to the CEO, you are expected to show up with clarity, urgency, and confidence every single day. This role is not for the hesitant or the passive—you are the CEO’s extension, and your presence must reflect leadership, control, and discernment. The right candidate is: Direct and clear: You don’t beat around the bush. You ask the hard questions. You seek clarity. You give clarity. Fast-moving: You move at the pace of the CEO and often anticipate needs before they are spoken. Waiting to be told what to do isn’t how you operate—you think 10 steps ahead. Unafraid of communication: You don’t shy away from nudging a team member, calling a vendor, following up with urgency, or keeping everyone on track. You take ownership of conversations. Confident under pressure: You can hold your own with attorneys, vendors, and stakeholders. You don’t escalate unless absolutely necessary—you troubleshoot, solve, and execute. Unafraid of accountability: Delegating back to the CEO is not an option. If it’s on your plate, it’s getting done—or it's being actively managed until it is. Mission-aligned: You believe in the impact of our work serving immigrant families and professionals, and you take pride in helping a law firm run like a well-oiled machine behind the scenes. This job requires grit, loyalty, precision, and leadership—wrapped in a high-functioning, proactive communicator. If that’s you, you’ll be respected, supported, and challenged in the best ways here. Key Responsibilities: Administrative & Executive Support Manage the CEO’s calendar (personal + professional), including client consultations, legal deadlines, family events, team check-ins, and high-level meetings. Oversee email inbox management—triage messages, draft responses, prioritize communication, and track follow-ups. Prepare and maintain firm-wide legal, HR, and executive documents, including: Onboarding materials for new hires Current job descriptions across departments Firm-wide policies, systems, and procedures (PSPs) Maintain confidential digital files and folders in a secure and organized structure Ensure compliance tracking for attorney licensing, bar memberships, malpractice insurance, vendor payments, and annual firm obligations. Liaise with the bookkeeper for: Monthly payroll for W-2 and contract team members. Invoicing support and internal financial communications. Monitoring budget and maintaining firm cash flow visibility. CEO & Project Operations Execute special projects and follow-through tasks assigned by the CEO. Coordinate cross-functional priorities with team leads and attorneys. Schedule internal strategy sessions, performance check-ins, and departmental updates. Compile weekly operational reports for the CEO—firm KPIs, staffing, open tasks, cash position, etc. by coordinating with team leads. Lead assigned initiatives or pilots by the CEO. Support tool research and implementation projects. Collaborate with part-time assistants or external vendors under CEO direction. Office and Vendor Oversight Track firm subscriptions, legal software renewals, and contract obligations. Maintain master records of vendor contacts, payment terms, and key renewals. Plan internal events (virtual or in-person), gifts, and special announcements as needed. Technology and Systems Management Software Proficiency: Use practice management software, case management systems, and document storage tools effectively (e.g., Microsoft 365). Learn and manage practice management systems such as Lawmatics, Docketwise, Ringcentral, Rippling, etc. Technology Support: Provide basic IT support related to software used in the office (e.g., Microsoft Office Suite, legal research tools, email management). Provide basic troubleshooting or coordination with IT for tech issues. Onboarding Coordination with IT to get all the logins set up for the new hires. Ensures that the information in the HR CRM is all set up properly. Conducts introductory sessions with new hires and hand them off to department administrators. Coordinates task checklists for smooth onboarding and offboarding. Office and Facilities Management. Monitor and manage office supplies and ensure that necessary office equipment is in working order. Office Coordination: Oversee day-to-day office management duties, including office cleanliness by coordinating with vendors for timely appearance for cleaning crew, legal document shredding vendors, facilities maintenance, and vendor coordination. Supervisory Responsibilities: Ensures certain projects assigned by the CEO are properly managed Coordinates with Team Heads in confirming Attorney appearances; timely updating the team on certain instructions from the CEO Personal Assistant Duties As the CEO's right hand, you will also manage essential personal and family logistics with professionalism, integrity, and foresight. Your responsibilities will include: Manage personal scheduling: Coordinate medical appointments, family activities, school functions, household maintenance visits, and personal commitments in harmony with the CEO’s professional calendar. Coordinate with personal vendors and service providers: Communicate with travel agents, caterers, event planners, contractors, domestic staff, and other service providers to ensure seamless execution of personal services, when needed. Personal event planning: Organize special occasions such as birthdays, anniversaries, holidays, and religious or cultural celebrations, including scheduling, invitations, décor coordination, and gift management. Virtually handle errands and purchases: Take responsibility for personal purchases such as gifts, household items, returns/exchanges, subscriptions, and online ordering. Manage family document organization: Assist with maintaining personal legal or medical documents, school forms, passports, visa renewals, and insurance policies in digital or physical files. Ensure calendar clarity and balance: Proactively align personal and professional obligations to avoid conflicts and burnout, ensuring both work and life commitments are honored. Support light personal communications: Draft notes, reminders, RSVPs, and personal correspondence on behalf of the CEO, with empathy and tact. Discreet travel and privacy support: Ensure personal affairs are handled with utmost confidentiality, especially during firm-critical weeks or high-volume periods. The craft and expertise you’ll bring: ✔Bachelor’s Degree ✔ 3+ years of proven experience as an Executive Assistant, or in a similar administrative role supporting senior leadership. Experience in a law firm will be highly regarded. ✔ Excellent skills in Excel; ability to create reports, charts, graphs, including reporting tools. ✔ Excellent project management skills; ensuring projects are met from conception to completion. ✔ Ability to influence and make sound judgement decisions. ✔ Team player with the ability to influence others in making ethical and sound decisions. ✔ Excellent communication skills, especially in client-facing interactions and cross-functional collaboration. ✔ Highly organized and detail-oriented with strong time management and prioritization skills. ✔ High level of confidentiality and discretion ✔ Self-motivated and comfortable working autonomously in a remote setting. ✔ Available to work during US business hours | Monday-Friday ✔ Basic bookkeeping. Apply Today! If you want to be part of a law firm and thrive in a supportive and highly professional environment, then this is an opportunity worth considering.
Position Overview: Job Title: Executive Assistant Location: Remote Schedule: 8:00 AM – 5:30 PM Eastern time Position Type: Full-Time; Salaried Equipment: You must provide your own computer, headset, and high-speed internet. Welcome to Dalal & Mehta Law We’re a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and professionals across the globe. Our motto is simple: “We are Together.” We are proud to be the Top Family and Immigration Law firm in New Jersey. ✅ 5-Star Client Reviews – Hundreds of satisfied clients and successful case resolutions. ✅ Recognized by Leading Legal Associations – Active membership in top legal organizations. ✅ Multi-Lingual Legal Assistance – Providing services in multiple languages for diverse clients. What You’ll Get from Us Steady pay + Performance bonuses Fully remote with supportive management Room to grow in a fast-rising firm Structured training, clear expectations, no micromanagement ❤️ A culture that honors your skills, voice, and language Your Role as Executive Assistant: As an Executive Assistant t at Dalal and Mehta Law, a core function of your role will be to support the overall efficiency of the law firm while ensuring that clients receive high-quality service and that legal professionals have the resources they need to focus on their cases. Personality & Mindset Expectations At Dalal & Mehta Law, we don’t just want an assistant—we need a true partner in execution. As the Executive Assistant to the CEO, you are expected to show up with clarity, urgency, and confidence every single day. This role is not for the hesitant or the passive—you are the CEO’s extension, and your presence must reflect leadership, control, and discernment. The right candidate is: Direct and clear: You don’t beat around the bush. You ask the hard questions. You seek clarity. You give clarity. Fast-moving: You move at the pace of the CEO and often anticipate needs before they are spoken. Waiting to be told what to do isn’t how you operate—you think 10 steps ahead. Unafraid of communication: You don’t shy away from nudging a team member, calling a vendor, following up with urgency, or keeping everyone on track. You take ownership of conversations. Confident under pressure: You can hold your own with attorneys, vendors, and stakeholders. You don’t escalate unless absolutely necessary—you troubleshoot, solve, and execute. Unafraid of accountability: Delegating back to the CEO is not an option. If it’s on your plate, it’s getting done—or it's being actively managed until it is. Mission-aligned: You believe in the impact of our work serving immigrant families and professionals, and you take pride in helping a law firm run like a well-oiled machine behind the scenes. This job requires grit, loyalty, precision, and leadership—wrapped in a high-functioning, proactive communicator. If that’s you, you’ll be respected, supported, and challenged in the best ways here. Key Responsibilities: Administrative & Executive Support Manage the CEO’s calendar (personal + professional), including client consultations, legal deadlines, family events, team check-ins, and high-level meetings. Oversee email inbox management—triage messages, draft responses, prioritize communication, and track follow-ups. Prepare and maintain firm-wide legal, HR, and executive documents, including: Onboarding materials for new hires Current job descriptions across departments Firm-wide policies, systems, and procedures (PSPs) Maintain confidential digital files and folders in a secure and organized structure Ensure compliance tracking for attorney licensing, bar memberships, malpractice insurance, vendor payments, and annual firm obligations. Liaise with the bookkeeper for: Monthly payroll for W-2 and contract team members. Invoicing support and internal financial communications. Monitoring budget and maintaining firm cash flow visibility. CEO & Project Operations Execute special projects and follow-through tasks assigned by the CEO. Coordinate cross-functional priorities with team leads and attorneys. Schedule internal strategy sessions, performance check-ins, and departmental updates. Compile weekly operational reports for the CEO—firm KPIs, staffing, open tasks, cash position, etc. by coordinating with team leads. Lead assigned initiatives or pilots by the CEO. Support tool research and implementation projects. Collaborate with part-time assistants or external vendors under CEO direction. Office and Vendor Oversight Track firm subscriptions, legal software renewals, and contract obligations. Maintain master records of vendor contacts, payment terms, and key renewals. Plan internal events (virtual or in-person), gifts, and special announcements as needed. Technology and Systems Management Software Proficiency: Use practice management software, case management systems, and document storage tools effectively (e.g., Microsoft 365). Learn and manage practice management systems such as Lawmatics, Docketwise, Ringcentral, Rippling, etc. Technology Support: Provide basic IT support related to software used in the office (e.g., Microsoft Office Suite, legal research tools, email management). Provide basic troubleshooting or coordination with IT for tech issues. Onboarding Coordination with IT to get all the logins set up for the new hires. Ensures that the information in the HR CRM is all set up properly. Conducts introductory sessions with new hires and hand them off to department administrators. Coordinates task checklists for smooth onboarding and offboarding. Office and Facilities Management. Monitor and manage office supplies and ensure that necessary office equipment is in working order. Office Coordination: Oversee day-to-day office management duties, including office cleanliness by coordinating with vendors for timely appearance for cleaning crew, legal document shredding vendors, facilities maintenance, and vendor coordination. Supervisory Responsibilities: Ensures certain projects assigned by the CEO are properly managed Coordinates with Team Heads in confirming Attorney appearances; timely updating the team on certain instructions from the CEO Personal Assistant Duties As the CEO's right hand, you will also manage essential personal and family logistics with professionalism, integrity, and foresight. Your responsibilities will include: Manage personal scheduling: Coordinate medical appointments, family activities, school functions, household maintenance visits, and personal commitments in harmony with the CEO’s professional calendar. Coordinate with personal vendors and service providers: Communicate with travel agents, caterers, event planners, contractors, domestic staff, and other service providers to ensure seamless execution of personal services, when needed. Personal event planning: Organize special occasions such as birthdays, anniversaries, holidays, and religious or cultural celebrations, including scheduling, invitations, décor coordination, and gift management. Virtually handle errands and purchases: Take responsibility for personal purchases such as gifts, household items, returns/exchanges, subscriptions, and online ordering. Manage family document organization: Assist with maintaining personal legal or medical documents, school forms, passports, visa renewals, and insurance policies in digital or physical files. Ensure calendar clarity and balance: Proactively align personal and professional obligations to avoid conflicts and burnout, ensuring both work and life commitments are honored. Support light personal communications: Draft notes, reminders, RSVPs, and personal correspondence on behalf of the CEO, with empathy and tact. Discreet travel and privacy support: Ensure personal affairs are handled with utmost confidentiality, especially during firm-critical weeks or high-volume periods. The craft and expertise you’ll bring: ✔Bachelor’s Degree ✔ 3+ years of proven experience as an Executive Assistant, or in a similar administrative role supporting senior leadership. Experience in a law firm will be highly regarded. ✔ Excellent skills in Excel; ability to create reports, charts, graphs, including reporting tools. ✔ Excellent project management skills; ensuring projects are met from conception to completion. ✔ Ability to influence and make sound judgement decisions. ✔ Team player with the ability to influence others in making ethical and sound decisions. ✔ Excellent communication skills, especially in client-facing interactions and cross-functional collaboration. ✔ Highly organized and detail-oriented with strong time management and prioritization skills. ✔ High level of confidentiality and discretion ✔ Self-motivated and comfortable working autonomously in a remote setting. ✔ Available to work during US business hours | Monday-Friday ✔ Basic bookkeeping. Apply Today! If you want to be part of a law firm and thrive in a supportive and highly professional environment, then this is an opportunity worth considering.