Job Description – Back Office Manager (Operations & Coordination) Industry: Solar Energy / Renewable Energy Location: Jaipur Department: Operations / Back Office Reports to: Operations Head / Director Role Overview:The Back Office Manager will be responsible for overseeing and managing all back-office operations, ensuring smooth coordination between sales, procurement, installation, service, and finance teams. The role requires strong organizational skills, attention to detail, and the ability to streamline processes for efficient operations in a solar company environment. Key Responsibilities:Operations & Coordination Coordinate with sales, procurement, engineering, and installation teams for project execution. Monitor project progress, documentation, and timely reporting to management. Maintain communication between field teams, vendors, and internal departments. Track and update project schedules, purchase orders, and delivery timelines. Ensure compliance with company SOPs, quality standards, and statutory regulations. Back Office Management Manage documentation, data entry, project files, and MIS reporting. Oversee preparation of quotations, agreements, invoices, and work orders. Handle government portals for solar subsidy, net metering, and approvals. Support HR in attendance records, staff coordination, and training schedules. Maintain vendor and client databases. Finance & Reporting Coordinate with accounts for billing, payment follow-up, and vendor settlements. Prepare daily/weekly/monthly reports on operational performance. Assist in budgeting and cost control by tracking expenses and purchase orders. Team & Process Management Supervise back-office executives and assign tasks. Develop systems for process improvement and operational efficiency. Conduct periodic reviews of team performance and ensure timely task completion. Required Qualifications & Skills:Graduate/Post Graduate (Commerce/Management/Engineering preferred). 4–7 years of experience in operations/back-office management, preferably in Solar/Energy/Construction sector. Strong knowledge of MS Office (Excel, Word, PowerPoint) and ERP/CRM tools. Good communication and coordination skills. Knowledge of solar project lifecycle, subsidy processes, and net-metering will be an advantage. Strong organizational and multitasking ability. Problem-solving and decision-making skills. Key Competencies:Leadership & team management Process-driven approach Analytical & reporting skills Attention to detail Client & vendor coordination
स्थान: Jaipur अनुभव: 2–5 वर्ष (सोलर / इलेक्ट्रिकल प्रोजेक्ट्स में) योग्यता: आईटीआई/डिप्लोमा – इलेक्ट्रिकल / मैकेनिकल / इलेक्ट्रॉनिक्स जिम्मेदारियाँ:साइट पर सोलर पैनल, इन्वर्टर और वायरिंग की इंस्टॉलेशन व सुपरविजन। टेक्नीशियन/टीम को कार्य सौंपना और सुरक्षा मानकों का पालन करवाना। इंस्टॉलेशन की क्वालिटी सुनिश्चित करना और समय पर प्रोजेक्ट पूरा करवाना। साइट प्रगति की रिपोर्टिंग और क्लाइंट से समन्वय। आवश्यक कौशल:सोलर इंस्टॉलेशन और इलेक्ट्रिकल कार्य का ज्ञान। टीम मैनेजमेंट व समस्या समाधान क्षमता। रिपोर्टिंग और समन्वय कौशल।
Key Responsibilities:Communication & Correspondence Draft, review, and send professional emails, letters, and other correspondence. Maintain clear and effective communication with internal teams, management, and external stakeholders. Handle incoming calls and messages promptly and professionally. Follow-up & Coordination Coordinate with vendors, clients, and field teams for timely task execution and updates. Follow up on pending actions, project updates, and documentation. Assist in scheduling meetings, preparing agendas, and maintaining meeting records. Administrative Support Maintain records, files, and documentation in both physical and digital formats. Assist in managing office supplies, logistics, and day-to-day administrative tasks. Support HR or Accounts departments with data entry and record management when required. Solar Plant Monitoring & Analysis Monitor daily performance reports of solar plants using monitoring software or dashboards. Prepare and share generation reports, downtime summaries, and performance analysis with management. Coordinate with the operations and maintenance team to ensure timely resolution of technical issues. Reporting & Documentation Prepare MIS reports, follow-up trackers, and performance summaries as required. Ensure accuracy and timeliness in report submission. Maintain confidentiality of company information and data. Skills & Qualifications:Bachelor’s degree in any discipline (preferably in Commerce, Administration, or Engineering). Excellent written and verbal communication skills in English and Hindi. Strong organizational and multitasking abilities. Proficiency in MS Office (Excel, Word, PowerPoint) and email management tools. Knowledge of solar plant monitoring systems will be an added advantage.