HSSEQ System conformance onboard & in office. Conduct regular HSSEQ System conformance training & familiarization for Office & Ship staff. Onboard implementation of the HSSEQ System for new vessels Facilitate HSSEQ Responsibilities for Vessel Take overs / Hand overs HSSEQ Management Software maintenance, training for Office & Shipboard personnel, Document Management Evaluate, analyze maintain Document / Manual revisions. Uploading of HSSEQ Manual / MLC Manual / HSSEQ Circulars & other documents on various platforms such as Shared drives etc Maintenance and Revisions of ASL HSSEQ System. Monitoring New / Upcoming Legal Requirements & Regulations from IMO / Flag States & International Maritime Associations (PSC - MOU etc.) Evaluating, Tabulating, Implementing Action plans for Legal Requirements & Regulations Experience Feedback / HSSEQ Circulars Create & disseminate experience feedback as noted from Fleet or Third party shared data. Create & disseminate HSSEQ Circulars as required for Implementation of new legal / HSE / Other requirements. Create & disseminate Safety / Navigation & Technical Alerts Audits & Inspections Member of the Internal / Third party Marine & HSSEQ audit team Assist in coordinating, arranging and timely follow up Internal & External SMC / ISPS & MLC Audits Conducting Shipboard and Office Internal HSSEQ audits Preparation and Participation in the Crestline Office Document of compliance, ISO 9001,14001,45001, TMSA and other such Audits / Inspections. Monitor on timely close out of Nonconformances & Observations by relevant stake holders. Preparation, arrangement and conduct of Shipboard ISM / ISPS & ISO 9001, 14001 and 45001 Audits Study & Analyze Port State Inspections, ISM / ISPS / MLC Audit (Internal & External) Reports. Evaluate & Advice the fleet with regards to the Focal areas of concern. Maintain KPI Target for Port State Inspections, ISM / ISPS / MLC Audit (Internal & External) & Action plan for achievement of same across the Fleet Collate Flag State / Port State Circulars and disseminate to the assigned vessels Assist in monitoring Flag State / PSC MOU and other regulatory requirements and evaluate consequences and actions if necessary, Emergency & Crisis Management Maintain Emergency & Crisis management contact list for shipboard marine pollution emergency plans for oil (SOPEP) and/or noxious liquid substances (SMPEP) Maintain Emergency & Crisis management contact list for Crestline & Associated Third parties e.g. Media Consultant / Lawyers / salvage / Medical etc. HSSEQ monitoring in relation to Safety, Health & Environment related records such as Drill /Exercises, recycling records, Accident-incident reports, investigation and analysis and corrective actions records etc. Report Failures and Review corrective actions from investigation and analysis of accidents, marine casualties and near misses HSSEQ System / Performance Review Maintaining & Monitoring the HSSEQ Key Performance indicators (HSE reports) as required by vessel owners and other parties Periodical management review of Crestline’s HSSEQ system, record findings from the reviews and propose actions if necessary. Quarterly Management Review - participate in periodical management review of Vessel HSSEQ system, record findings from the reviews and propose actions if necessary Prepare tender documents as required by client’s / Oil majors / Flag Assist HSSEQ manager to review, maintain and update TMSA in line with current industry’s best practice Responsible for preparation, planning and follow-up for DOC, ISO and other office audits Risk Assessments Carry out Office Risk Assessments. Implement & Document Risk Mitigation measures implemented Review, evaluate, revise & document Risk Assessments carried out by Vessels. HSE Campaign Management Create & disseminate HSE Campaigns to the Fleet Evaluate, Analyze Trend HSE Feedback HSE Plan / Drills & Training Management Assist to create & Implement HSE Plans for the Company / Fleet Conduct onboard & Office HSE Training such as Incident Investigation, Risk Assessment, Permit to Work Systems Evaluate the Company & Fleet for HSE Plan / Drills & Training compliance Requirements Diploma holder in related field/discipline Self-motivated individual with a minimum 3-year experience in marine industries is a MUST Possess initiative and able to multi-task Tech Savvy, adaptable to working with ERP
Support Technical Superintendents by maintaining / updating vessel certification and documentation system. Follow up on Class and Flag Status of each vessel and arrange Surveys/ Services in consultation with Technical Superintendent Monitor and maintain ship certificates on shared drive + ERP (ShipNet). Monitor ERP and inform ships for jobs coming due and overdue weekly basis. Those becoming due to be planned for renewal in consultation with Tech Supt as required. All efforts should be made to prevent none jobs go to overdue Monitor ERP weekly basis for jobs that requires review by Tech Supt Follow up on repairs/services as arranged by the Superintendent in consultation with vessel purchaser. Assist with compilation of docking reports as provided by the Superintendent. On occasion follow up with purchasing requirements as arranged by the Superintendent – liaising with the Purchasing Department Provide remote assistance to the vessels and Superintendents as required – vessels do not have Internet access or when Superintendent is travelling. Assist the Superintendent with Management Reports. Filing of certificates, and Engine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and SHIPNET. Review weekly basis Due and Overdue jobs in PMS and caution vessel to complete PMS timely and avoid vessel going overdue Send out certificates/documents to the vessel – write official letters/follow up on response from the vessel Send out vessel class survey status and review no condition of class or expiry of any certificate Arrange and follow up on Travel Requirements for the Technical Superintendents. Update and provide Class survey status as required by Marine / Technical Superintendent. Arrange and coordinate for storage and retrieval of ship document and Manuals from / to warehouse. Documentation control receipt, dispatch and disperse mails / invoices to the ship and within the fleet personal. Maintain contact and communicate with owners as/ if required in matters related to vessel documentation. Monitor and coordinate the LO and grease analysis reports for the fleet (Collection / Logistical arrangements / receipt and transmission of reports) Monitor monthly consumption of main lubricants such as Main Engine Cylinder Oil and System oil and for generators sump oil Follow up on SOPEP/SMPEP and other Ship Specific Manuals (Class approval / Connecting to vessel) Attend Technical Department meetings, record minutes and distribute as required. Monitor monthly and maintain data for calculation of fuel consumption for CII and IMO DCS All Fuel Oil and Lub Oil samples must be dispatched from ship using LGA and must be ensured reaches to lab in time for testing and reports available for review by Tech Supt Critical spare parts to follow for each vessel to ensure minimum ROB is always maintained Monitor Technical Defect that are open and assist Tech Supt for closure Requirement Diploma holder in related field/discipline Self-motivated individual with a minimum 3-year experience in marine industries is a MUST Possess initiative and able to multi-task Tech Savvy, adaptable to working with ERP