315 Correspondence Jobs - Page 10

Manage & maintain executive calendars, including scheduling meetings ,appointments & travel. Screen & direct incoming communications, including phone calls, emails, &correspondence. Handle confidential information with discretion and professionalism. Required Candidate profile Bachelor’s degree must with minimum 5 yrs experience in relevant profile. Proven experience as an executive assistant / personal assistant. Excellent communication skills. Proficiency in MS Office

Sr. EA to the MD is a highly experienced provides comprehensive administrative, operational, and project Management , proactively address the needs of the MD, manage scheduling and communications and contribute in overall efficiency of the D.O.

Shorthand in English, Handling incoming and outgoing communication including phone calls, emails, correspondence executive's calendar, including appointments, meetings, and travel arrangements. Drafting and editing correspondence, memos and reports.

NR - Virtual Relationship Managers for contact centre. Role Details VRM is an initiative to managing unmapped portfolio of 75000 + relationships across 1200+ branches of IndusInd Bank. Each VRM will manage approx. 2000 - 2500 customers and will drive CASA balances, on board client on NBD platforms, facilitate transactions, cross-sell various products to existing customers, generate references for new to bank customers and increase wallet share from existing customers. Overall Job Description NR VRMs roles and responsibility include: Develop new and expand existing HNI customer relationships for CASA and assets Building effective relationship with clients to retain and developing sustainable relationship Identify client financial and other banking needs and cross sell the required products to ensure stickiness with bank Work closely with other departments to ensure that customer instructions are executed in timely and correct manner Improving customer experience by collating customer feedback identifying areas to improve such as operational, administrative processes and competitiveness of products and services Maintaining an awareness of relevant products and services available from group sources and elsewhere in order to provide the best solutions for clients Maintain complete relationship record for assigned client accounts The above guidelines are intended to describe the general nature and level of work expected. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills. Education and Work Experience Requirements: EDUCATION Graduate or PG, preferably in Finance / Marketing. WORK EXPERIENCE 2-3 years of experience in client servicing, portfolio management & relationship management. Other specific requirements Must be a people person and good in relationship management Must be able to meet strict deadlines and handle multiple stakeholders. Knowledge about retail banking, credit cards Desired Behavioural / Functional Traits Excellent communication and listening skill Confidence and presentation skill Understanding and interest in financial/ banking products and markets Ability to explain complex information clearly and simply Good sales and negotiation skill Interview Address IndusInd Bank Ltd, Solitaire Corporate Park, Guru Hargovindji Marg Building No. 8, 3rd floor, Andheri Kurla Road, Andheri (E), Mumbai - 400093 *Interviews to be conducted on Monday - Friday every week from 10am - 5pm.* Please send your CVs on the below mentioned mail id and attend the interview. [ Swain.Singh@indusind.com ]

Job Title: Meetings & Events Operations Assistant Management Level: 09 Consultant Location: India Must have skills: Project Management Good to have skills: Attention to detail, Collaboration, Problem-Solving Job Summary : The Meetings & Events Operations Assistant will play a critical role in the seamless execution of global meetings and events during the Meetings & Events Operations Lead maternity leave. Working closely with the M&E Global Lead, will help coordinate day-to-day operations, ensuring initiatives are delivered on time, within budget, and meet the highest quality standards. This role involves collaborating with MU leads, tracking milestones and dependencies, and managing risks to ensure successful event outcomes. The scope, timing, complexity, and nature of tasks will vary, requiring flexibility and adaptability to meet different project needs. Roles & Responsibilities: - Preparing the event approval deck approval tracking - Reviewing and advancing meeting request forms in Cvent - Planner/Customer Correspondence as needed - Manage of M&E Market Monthly calls drafting potential or agenda items for discussion - Ventures & Acquisitions exception check - Request/Manage of Ext Conf List + Approved Attendee lists - Mobility dashboards / reports - Reporting requests - Quarterly check links on sites - Taskforce Leads touchpoints - Taskforce Swap Survey - Data privacy check of M&E files - Cost estimates (hotel, air, tiered cities) - Air estimate calculator Professional & Technical Skills: Complexity (degree of difficulty of an assignment or the level of problem-solving assessment and resolution required, as measured by degree of problem-solving, strategic vs. routine focus, and stakeholder interactions (e.g. Executives, Supervisor, etc.)): Requires analysis and solving of moderately complex problems. Typically creates new solutions, leveraging and, where needed, adapting existing methods and procedures. Requires understanding of the strategic direction set by senior management as it relates to team goals. Primary upward interaction is with direct supervisor or team leads. Generally, interacts with peers and/or management levels at a client and/or within Accenture. Authority (power to influence or complete assignments independently, and ability to make decisions, as measured by latitude to devise work products or plans, reliance on instruction, and decision-making ability):requires minimal guidance when determining methods and procedures on new assignments. Impact or Decision Impact (risk or consequences in the event of failure, as measured by range of expected impact such as within a team or across a team or area of responsibility and level of risk):decisions often impact the team in which they reside and occasionally impact other teams. Scope (degree of accountability for assigned tasks, our clients and/or the organization, as measured by size of work effort and scale of entity and/or program):manages medium-small sized teams and/or work efforts (if in an individual contributor role) at a client or within Accenture. About Our Company | Accenture (do not remove the hyperlink)Qualification Experience: Minimum of 2 years of experience in project management. The role involves close collaboration with the M&E Global Lead, requiring strong teamwork and communication skills. Educational Qualification:

Job Description: Executive Secretary to HoD Position: Executive Secretary to HoD Reporting to: Head of the Department The role holder is responsible for providing secretarial assistance to the HoD for smooth functioning of the department. This includes managing calendar, handling visitors and phone calls, inter - departmental coordination, documentation and project-based work. Knowledge and hands on experience of Project Office work and preparing presentation for various management meetings is a must. 1. Executive Assistant / Secretarial services with 5+ years of work experience in administrative function 2. Should have strong English language skills 3. Proficient in MS-Office (Word, Excel, PowerPoint) 4. Project Office work and preparing presentation for various management meetings 5. Ensure effective Calendar management and mailbox of the HoD 6. Ensure effective reporting, documentation and filing 7. Provide support for various administrative tasks 8. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 1. Ensure effective calendar management and mailbox of the HoD 2. Ensure effective reporting, documentation and filing 3. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 4. Provide support for various administrative tasks 5. Project Office work preparing presentation for various management meetings. 6. Maintaining confidentiality of the office is a must.

Avanttec Medical Systems Pvt Ltd is looking for Administrative assistant to join our dynamic team and embark on a rewarding career journey. As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members. Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day - to - day operations. Key Responsibilities : Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel. Coordinate and schedule appointments, meetings, and events for executives and team members. Maintain office supplies and equipment, and place orders when necessary. Prepare and distribute internal and external correspondence, memos, and reports. Assist in drafting, proofreading, and editing documents, presentations, and reports as required. Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality. Handle travel arrangements and accommodations for employees or visitors as needed. Process and record expenses, invoices, and reimbursements in accordance with company policies. Assist in the preparation and coordination of company events, workshops, and conferences. Handle general administrative duties such as photocopying, scanning, and filing documents. Greet and assist visitors and clients, providing a positive and professional impression of the organization. Collaborate with other administrative staff and cross - functional teams to facilitate efficient workflow. Maintain and update company databases and contact lists. Support HR in onboarding new employees and maintaining employee records. Follow up on various tasks and deadlines, ensuring timely completion. Handle sensitive and confidential information with integrity and discretion. Qualifications and Requirements : High school diploma or equivalent; additional education or certifications in office administration is a plus. Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong organizational and time - management skills, with the ability to multitask and prioritize tasks effectively. Excellent communication skills, both verbal and written. Attention to detail and a high level of accuracy in all work activities. Ability to work independently and collaboratively as part of a team. Discretion and confidentiality when dealing with sensitive information. Positive attitude, professional demeanor, and excellent interpersonal skills.

Shakti Architectural Products is looking for EA / PA to Director to join our dynamic team and embark on a rewarding career journey. Reporting to senior management and performing secretarial and administrative duties. Typing, formatting, and editing reports, documents, and presentations. Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Managing internal and external correspondence on behalf of senior management. Scheduling appointments, maintaining an events calendar, and sending reminders.

Urgent job opening for Personal Assistant at Lower Parel (W). Reports to : 2 Directors Qualification & Requisite Skills : Graduate. Person should be functional in basic accounting / finance. Person should have good IT skills and knowledge of how to use Microsoft excel, calendars and email. Location: Mumbai office and sometimes to Directors Residential as per need of a situation. Job Description: 1. Schedule internal / external meetings 2. Make travel arrangements (flight / train / taxi / hotel) 3. Make arrangements for reservations at restaurants for meetings 4. Help in Diwali gifting 5. Help in personal life management a. Home repairs coordination (electrician, plumber, AC AMcsetc) b. Childrens activities coordination c. Doctor appointments coordinate and report file d. Help in coordinating income tax filings e. Personal finance record keeping f. Personal errands such as bank errands, insurance follow ups g. Bill payments phone, club memberships, electricity etc h. Reimbursements i. Annual health and doctor check-ups planning etc 6. Monitor certain websites and alert when certain information is updated 7. Help in coordination of events for where Director is external association / committee member. If you are interested for the above referred position, kindly revert back with your Updated Resume with Photograph along with following details: 1) Current salary 2) Expected salary 3) Notice period 4) Total experience 5) Relevant experience 6) Current location 7) Reason for job change Contact no.:- Sakshi - 8591939527 Mail ID:- sakshi@jobsearchindia.in

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership. The ideal candidate will act as a trusted partner, managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. Key Responsibilities: Manage and coordinate the calendar, meetings, and appointments of senior executives. Prepare and organize reports, presentations, and documents for internal and external meetings. Handle email correspondence, prioritize tasks, and respond on behalf of the executive as required. Maintain confidentiality and handle sensitive information with discretion. Act as a liaison between the executive and internal teams or external stakeholders. Assist in planning and executing events, team meetings, and travel arrangements. Monitor and track key projects, deadlines, and deliverables. Perform ad-hoc administrative duties to support the leadership. Qualifications: Bachelors degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, preferably in the interior or architecture industry. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools. Ability to multitask and work under pressure in a fast-paced environment. Deep understanding of products, materials, and trends in interiors, architecture, and plywood.

An Executive Assistant role is difficult to define as each Leader has different levels of autonomy, and some people are assisted virtually. Below is an (non-exhaustive) overview of some tasks that all Wipro Executive Assistants should be able to undertake, depending on the number of executives supported. Tasks Include: Calendaring Ensure you have full editing access to your Manager(s) Outlook calendar(s) Accept/Decline invitations and propose new dates or potential solutions (proxy, meeting minutes, etc) when there is a clash Check participant acceptances advise if someone is unavailable to see if a reschedule is necessary Be aware of meeting cancellations and anticipate rescheduling Understand Global Time Zones and Wipro locations for efficient management scheduling Prioritize calendar requests from Chairman, CEO, CFO and other WEB members based on the criticality of a meeting. As a general rule, customer meetings remain the ultimate priority It is possible to reschedule an internal meeting with multiple participants! Be responsible for the choice of meeting venue, catering, IT material for meetings Be proactive to anticipate prep material ahead of a meeting Follow-up post the meeting with regards to thank you notes, next meetings to schedule as required OptionalCreate pie-charts to show how Managers time is spent OptionalLearn to use MS Tasks for effective follow up on actionables and deliverables Travel / Visa Book travel taking into consideration meeting constraints, prices Anticipate visa needs for international travel and potential passport renewals as necessary OptionalKeep a tracker with renewal dates Be proactive with suggestions of customers or teams to be met in alignment with a trip or stop over location for a trip Expenses Raise expense claims in a timely manner o Remind Manager to give receipts after each trip or event o Highlight any claims that are out of policy Follow-up to check expense claims are reimbursed, or require additional justifications Contacts Ensure you have full editing rights to your Manager(s) Outlook contacts Have a Wipro Go-To list (EAs, HR, IT ) to help resolve potential issues o Determine a back-up EA for days when on vacation or absent from the office the person should be approved by the Exec supported and calendar access should be granted. o Optionalcreate good relationships with customer admins to help with scheduling Add relevant contact info into Outlook Track customer meeting with key information (meeting date, participants, location) along with full contact information. Optionalmanage a customer database of meetings Optionalfind out team birthday dates and dietary requirements Mywipro Approve expenses/travel etc requests via MyWipro o Flag any potential approvals that are out of policy Book vacation OptionalTrack vacation taken by the team Ariba Be able to create a new supplier in the system Be able to raise a PO and follow up to ensure payment is made OptionalFeedback Share the word on the ground after a Town Hall well received, criticism Stay close to the team to provide feedback as appropriate (business milestones, new baby, illness, difficulties WFH ) OptionalBranding Oversee that the correct photos are used consistently internally/externally propose a new photo shoot when relevant Share content on social media that may be of interest (customer posts, team posts, charities, events ) OptionalSpecific project work This is dependent on needs and ideally should be orientated around your interests/skillsets

Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Source office supplies Produce reports, presentations and briefs Devise and maintain the office filing system Candidate Requirement Fluent In English Speaking (Mandatory) 0-6 months of experience required Bachelor's degree or undergraduate will work Excellent verbal and written communications skills Ability to handle multiple tasks while staying organized Ability to travel Good Grip On Ms Word Excel

Full Time 0 6 Months Surat, Gujarat 2 years ago Communication Ms Office Office Management Time Management Company Overview The 3ELIXIR SOLUTIONS Team incorporated as an entity promoted by well-qualified engineers, computer professionals, and businessmen specializing in Data Conversion, IT Enabled Services, Hotel Management Software, Accounting Software, Payroll Management Software, CRM Software, and Enterprise Software, who bring with them several years of business and professional experience This rich experience of promoters in various industries helps the organization assimilate customer requirements at a faster pace In the global business arena, the world has been divided into small platforms in order to deliver the market requisites in no time The rapid growth and mind-boggling pace of changes in technology have compelled the business world to integrate the latest technology amendments Job Responsibilities Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Source office supplies Produce reports, presentations and briefs Devise and maintain the office filing system Candidate Requirement Fluent In English Speaking (Mandatory) 0-6 months of experience required Bachelor's degree or undergraduate will work Excellent verbal and written communications skills Ability to handle multiple tasks while staying organized Ability to travel Good Grip On Ms Word Excel Share Job : Show more Show less

As a manager, you are responsible for the day-to-day operations of the Customer Master and Credit/Collections teams to ensure the processes and procedures of the Department adhere, to and contribute to, the overall objectives of the Company. You will work closely with senior management to develop, execute, and maintain internal credit policies and procedures to minimize potential bad debt loss to the company and maximize revenue. You will actively participate in all aspects of the department and stay informed of all essential policies and procedures relating to Sales, Marketing, Customer Operations and Finance to minimize disruption to order flow and promote strong internal and external customer relationships. Your primary responsibilities include: Responsible for directing and managing Deductions and resolutions of the Accounts Receivable Department. Effectively works with senior management to develop and implement guidelines to increase sales and reduce receivables from all accounts, with a focus on delinquent accounts. Responsible for resolving account issues to maintain strong customer relationships and arrive at a mutually beneficial solution for the customer and the Company. Manages all customer's short pay or deductions to determine if the deduction is the responsibility of the customer or the Company and implements preventative measures to minimize the Company’s exposure to related expenses. Works with senior management to establish departmental guidelines to measure performance; implements and monitors processes to ensure training opportunities are identified and goals are achieved. Proactively identifies areas for improvement in the deductions and resolutions process and executes changes to enhance the business process. Ensures documents are processed in accordance with various SOX Narratives & Corporate Finance and Accounting Policies covering returns, adjustments, and Bad Debt allowances. Accountable for the resolution of all accounts in a credit balance. When possible, ensure revenue and generated orders are processed to offset credit balances. Responsible for monthly Bad Debt Reserves and reconciliations of AR General Ledger balances at month end. Interacts with trade and Logistics associations and financial institutions to obtain credit information for customers to make an informed decision regarding a customer’s financial status as it relates to establishing or modifying their credit line. Prepares Financial Review or High-Risk Top accounts for VP Controller and Senior Management review. Maintains correspondence with Visa, MasterCard and American Express to resolve customer credit card disputes by providing details of the sales transaction. Monitors daily debit and credit adjustments from our banking institution for accuracy and assumes responsibility for handling returned checks and adjusting the receivables balance accordingly. Other duties as assigned. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Required education Bachelor's Degree Preferred education Master's Degree Required technical and professional expertise Minimum 10 years of experience in Finance and Administration Delivery. Proven experience in handling all aspects of O2C. Ability to interact and lead multiple customers across the globe and handle issues. Experience to continuously look for opportunities

PurchaseGRN, Purchase Entry, PO entries. Payment, debit note, credit note and journal voucher entries. Maintain the Daily Petty Cash and Bank Transaction. Reconcile accounts payable and receivable. Reconcile bank statements and accounts. Accounting of all the daily activities Preparation of Trial Balance, Profit and Loss and Balance Sheet Preparation of Filing GST, TDS, Income Tax Returns Maintaining records and filing systems Handling routing correspondence with clients Performing other duties as required

Nirvana Yoga Dham is looking for Office Assistant to join our dynamic team and embark on a rewarding career journey Answering and directing incoming phone calls, responding to emails and greeting visitors Performing data entry and record keeping tasks Filing and organizing paperwork and documents Scheduling appointments, meetings and travel arrangements Performing basic bookkeeping and financial tasks Assisting with preparing reports, presentations and correspondence Maintaining office supplies and equipment Performing ad-hoc administrative tasks as required The ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment.

Qualifications : Any Bachelor's degree is preferable. Skills : a) Canteen management Supervising contract Labours b) Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence. c) Act as the point of contact between executives and internal/external stakeholders. d) Prepare reports, presentations, and other documents for the executives as required. i. Knowledge of General Admin works ii. Hospitality of Guests iii. Booking of Travels Tickets iv. Knowledge of House-keeping and Security v. Maintaining of HK Materials

Accountable for overall responsibility of car parking operations supervision at sites. Recruitment and training of ground staff at work sites. Will oversee staff deployment and roster management for day to day parking operations. Maintain staff discipline and attendance. Maintain cash reconciliation and timely banking. Responsible for daily parking MIS reports and audit checks. Maintain site HR MIS / Operation data and its accuracy. Handle customer service, queries and complaints. Manage issuance of RFID cards for monthly parking pass holders. Ensures compliance of agreed SLA and SOP standards at site. Conducts on the job training and recruitment of site staff. Ensure there are no accidents or incidents happening in designated parking area. Maintain healthy client relationship. Create excellent parking operations environment and ensure smooth day to day Parking operations at sites Desired Candidate Profile Education: 12th Std / Graduate Any Specialization for Supervisors. Age: For Supervisors between age 23 to 28 yrs of age Minimum previous work experience required: 03 to 05 years relevant supervisory experience for candidates applying for Supervisor positions. Candidate coming from Supervisory / Managerial positions from Retail/ Housekeeping/ Security Management/ Hotel / Service Industry and large format restaurant chains preferred. Candidates should have good Computer/ IT Skills such as MS office and Email correspondence. Should have good business communication skills both written and spoken English language and having knowledge of written/spoken local language. Should be a team player and have handled large teams directly. Be a guide and mentor to his team and drive staff performance.

A reputed TVS group in Chennai in central area needs Secretary, Religion – Must be Hindu Graduate with a minimum of 8 years experience in the relevant areas of a Secretary Required Candidate profile Calendar Management, Scheduling, MOM, Prioritizing emails & correspond, Effective Liaisoning, coordination , Maintain filing system, timely reports, Follow up Good @ MS office tools

Digital Design Solutions is looking for Executive Assistant to Director / Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Role & responsibilities Maintaining comprehensive and accurate corporate records, documents and reports Providing assistance, such as writing and editing emails, drafting memos and preparing communications Organizing meetings, including scheduling, sending reminders and organizing catering when necessary Answering incoming phone calls in a polite and professional manner and accurately taking messages Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip itineraries Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Act as the point of contact among executives, employees, clients and other external partners Experience as a virtual assistant if required Helping prepare for meetings Accurately recording minutes of meeting Opening, sorting and distributing incoming faxes, e mails, and other correspondence Reading and analyzing incoming memos, submissions and distributing them as needed Preferred candidate profile Female - Married & Settled Excellent Communication Skills Nearby Location

Infopace Management (P) Ltd. is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Providing administrative support to executives such as scheduling meetings, managing calendars, arranging travel, and handling phone calls and emails Preparing and editing correspondence, reports, and presentations Conducting research and providing analysis for various projects Managing projects and timelines and ensuring deadlines are met Coordinating with other departments and stakeholders on behalf of the executive Handling confidential information and maintaining strict confidentiality protocols Acting as the first point of contact for the executive and representing them in a professional manner Providing support in organizing events and meetings Managing expenses and maintaining financial records Supervising and managing other administrative staff Proficient in Microsoft Office applications Excellent communication and organizational skills

Responsibilities: Take dictation accurately Maintain confidentiality at all times Meet deadlines consistently Collaborate with team on projects Transcribe meetings & draft letters

Processing of Medical Data Entering charges and posting payments in the software Ensure that the deliverables to the client adhere to the quality standards. To work closely with the team leader. To review emails for any updates Identify issues and escalate the same to the immediate supervisor Strict adherence to the company policies and procedures. Sound knowledge in Healthcare concept. Should have 6 months to 3 Yrs of Payment Posting or Demo & Charge or Correspondence or Charge Entry Understand the client requirements and specifications of the project Ensure targets are met on a daily / monthly basis Meet the productivity targets of clients within the stipulated time. Applying the instructions/updates received from the client when doing the production. Update their production count in SRP and Online score card. Prepare and Maintain reports

: Job Title Corporate bank PA Utility, AS LocationMumbai, India Role Description The role is an extension of the onshore Business Management & Control team CB DIPL Utility. It involves liaising with COOs and Business Managers across the CB products and Infrastructure partners.The role requires a hands-on individual, who will be involved in the day to day running of the business & responsible for business management activities across all CB products. Overview: Deutsche Banks Corporate Bank (CB) is a market leader in cash management, trade finance & lending, securities services and Trust & Agency Services. Focusing on the treasurers and finance departments of corporate and commercial clients and financial institutions across the globe, our universal expertise and global network allows us to offer truly integrated and effective solutions. Corporate Bank Central: The corporate Bank Central team comprises of the Business management, Divisional control office, KYC, Mercury & other central functions. The scope of the Business Management activities will typically be diverse and may include strategic business planning, financial control and reporting tasks, control function liaison, headcount management and compensation matters, IT and Ops service management and enhancement, co-ordination of business case approval and project sponsorship. What we'll offer you As part of our flexible scheme, here are just some of the benefits that youll enjoy Best in class leave policy Gender neutral parental leaves 100% reimbursement under child care assistance benefit (gender neutral) Flexible working arrangements Sponsorship for Industry relevant certifications and education Employee Assistance Program for you and your family members Comprehensive Hospitalization Insurance for you and your dependents Accident and Term life Insurance Complementary Health screening for 35 yrs. and above Your Key Responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including: Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessary Own the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption. Working with the Site Lead Assistant to co-ordinate and oversee site-wide events. Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail Provide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning) Establish trust to be able to handle sensitive telephone and email correspondence. Cover for other assistants for holiday/sickness Screen telephone calls, pass on messages. Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of office Works with other Assistants where necessary to ensure support needs are covered eg short-term absence Supporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and return Managing team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead Assistant Managing and coordinating Travel requests and submission of reimbursement claims thereof. Expense management coordinating for payments of the vendor invoices & submitting reimbursement claims Recertification & new access requests, approvals of various business drives, share point and business applications Managing the on-boarding process for new joiners, movers & off-boarding for all leavers. Required to undertake special project work as requested and on an ad hoc basis. Managing and coordinating Travel requests and submission of reimbursement claims thereof Managing approval matrix in the system Document Archiving Implement best practices Job Excellent verbal and written communication skills. Ability to converse clearly with regional and global employees Highly organized individual and an excellent planner with attention to detail Experience of working in multi-tasking, timeliness, and quality focused environments Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasks Ability to work well under pressure in a fast-paced environment. Excellent computer skills (MS Office) including email applications. Ability to work well in virtual teams in matrix organizations. Flexible, reliable and adaptable with a positive approach Able to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people. The ability to anticipate needs and act independently Ability to handle confidential information and use discretion around sensitive management issues Your Skills & experience: Bachelors degree level (Business Administration) or equivalent qualification Experience in a business management/control discipline / project management Significant attention to detail and high degree of initiative Excellent skills in using MS Office in specific Power Point and Excel Driven and motivated to work under tight timelines. Excellent communication & Coordination skills B2 / C1 level German speaking is a good to have. How we'll support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs