DIRECT WALK IN INTERVIEW! FRONT OFFICE EXECUTIVE Note : Freshers also can Apply Qualification : Any Graduate Roles & Responsibilities : 1 Reception & Customer Interaction: Greeting Visitors: Welcome clients, suppliers, and other visitors in a professional and friendly manner. Phone and Email Communication: Answer phone calls, emails, and inquiries regarding orders, quotes, or general company information. Directing Queries: Route incoming inquiries to appropriate departments (sales, logistics, production, etc.). 2. Administrative Support: Managing Correspondence: Handle incoming and outgoing mail, packages, and other documents. Scheduling Appointments: Organize meetings, conferences, and appointments for management and other departments. Document Preparation: Prepare, format, and proofread various documents like invoices,reports, and memos. Maintaining Office Supplies: Keep track of office supplies, order materials, and ensure they are stocked and available when needed. 3. Order Processing & Management: Customer Order Entry: Input customer orders into the system, ensuring accuracy and timely processing. Order Follow-ups: Liaise with production or dispatch teams to ensure customer orders are being processed and shipped on time (Follow up). Tracking Deliveries: Monitor delivery schedules and communicate any delays or issues to customers. 4. Data Entry & Database Management: Record Maintenance: Maintain customer, supplier, and internal records. Order/Inventory Records: Update and track sales orders. 5. Supplier and Vendor Coordination: Supplier Liaison: Communicate with suppliers for packaging materials, raw materials, and product orders. Order Confirmation: Confirm delivery dates, quantities, and pricing with suppliers. Procurement Assistance: Help with procurement tasks such as creating purchase orders or monitoring supplier performance. 6. Office Organization: File Management: Maintain physical and digital filing systems for easy access and retrieval. Office Cleanliness & Maintenance: Ensure the front office is well-maintained, organized, and presentable. Equipment Maintenance: Report and ensure that office equipment (computers, printers, phones) is functioning properly. 7. General Office Support: Team Assistance: Provide general administrative assistance to other departments like sales, HR, finance, etc., as needed. Event Planning: Assist in organizing company events, meetings, or training sessions. Travel Arrangements: Help coordinate travel and accommodations for staff or executives when required. Key Skills & Qualities: Strong Communication Skills: Able to interact effectively with clients, suppliers, and internal teams. Attention to Detail: Ensuring that all orders, invoices, and correspondence are accurate. Organization & Time Management: Efficiently managing multiple tasks, deadlines, and priorities. Customer Service Oriented: Focused on providing excellent service to clients and resolving issues promptly. Proficient in Office Software: Comfortable using software like MS Office, and spreadsheets for data entry and reporting. Send us updated resume on 9665540775 / Email: hrcppl2012@gmail.com