CJS Specialty Chemicals

Front Office Management 1. Reception Management: Serve as the first point of contact for visitors, clients, and employees. Maintain a professional and welcoming environment at the reception area. 2. Call and Communication Handling: Manage incoming and outgoing calls, emails, and messages efficiently. Route inquiries to the appropriate departments or individuals. 3. Visitor Management: Maintain the visitor log and issue visitor passes in compliance with security protocols. Coordinate and assist guests with necessary arrangements during their visit. 4. Facility Oversight: Monitor the upkeep of the front office area, ensuring cleanliness and proper functioning of office equipmen t. Travel Desk Management 1. Travel Bookings: Handle end-to-end travel arrangements for employees, including booking flights, trains, accommodation, and local transportation. Research and recommend cost-effective and convenient travel options. 2. Travel Itineraries: Prepare and share detailed travel itineraries with employees, including tickets, hotel confirmations, and schedules. Ensure all bookings comply with company policies. 3. Emergency Handling: Coordinate travel changes, cancellations, or re-bookings in case of last-minute emergencies or changes. 4. Expense Management: Maintain and reconcile travel-related expenses, ensuring accurate recordkeeping and timely submission for approvals. Administrative Support 1. Documentation and Reporting: Maintain records of travel bookings, approvals, and invoices for audits and reporting purposes. Assist in preparing periodic travel expenditure reports. 2. Vendor Coordination: Liaise with travel agencies, hotels, and transport vendors to negotiate competitive rates and establish reliable partnerships. 3. Support to Other Departments: Assist in general administrative duties, including calendar management, meeting coordination, and other office support tasks Skills and Qualifications • Educational Qualification: Min HSC Passed. • Experience: 2 to 4 years of experience in front office management or travel coordination. Exposure to handling travel desks or administrative support roles is an advantage. • Technical Proficiency: Proficiency in MS Office (Word, Excel, Outlook). Familiarity with online travel booking platforms and tools. • Communication Skills: Strong verbal and written communication skills. • Interpersonal Skills: Friendly, approachable, and customer-service oriented. • Time Management: Ability to handle multiple tasks, prioritize effectively, and work under tight deadlines.