255 Calendaring Jobs - Page 8

Role Highlights: Location: Hybrid CTC: 4.5 to 12 LPA Notice Period: 30 Days Mode of Interview: Virtual Key Responsibilities: Executive support, including calendar & travel management MIS reporting and document maintenance Handling client and vendor communication Managing administrative and operational tasks efficiently What Were Looking For: 4+ years of experience in an international BPO/KPO setting At least 1 year of experience as a Virtual Assistant Strong verbal and written communication skills Proficiency in MS Office (Word, Excel, etc.) Ability to work in rotational shifts Roles and Responsibilities 1. Administrative Support Manage executives' calendars, schedule meetings, and coordinate appointments. Organize and maintain documents, records, and reports for seamless workflow. Assist in preparing presentations, reports, and other business documents. 2. Travel & Expense Management Arrange travel bookings (flights, hotels, transportation) for executives and team members. Process and track expense reports to ensure accuracy and timely reimbursement. 3. Communication & Coordination Handle client and vendor calls and respond to emails professionally. Serve as the point of contact between executives, internal teams, and external stakeholders. Ensure smooth coordination between different departments and external partners. 4. MIS Reporting & Documentation Prepare and maintain weekly/monthly MIS reports for management. Ensure data accuracy and timely submission of reports. Keep all operational and administrative documents up to date. 5. Task Prioritization & Time Management Effectively prioritize tasks to ensure deadlines are met. Identify areas for improvement in administrative processes and suggest optimizations. 6. Executive Assistance Provide direct support to senior leadership for ad-hoc administrative tasks. Maintain a high level of confidentiality while handling sensitive information. 7. Hybrid & Rotational Shift Readiness Be flexible to work in rotational shifts as per business requirements. Adapt to the hybrid work model, ensuring seamless virtual and in-office support Thanks & Regards, Amulya G HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432403/ WhatsApp- 6366979339 amulya.g@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Job description Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assisstant Qualification : Any Graduate or Above Relevant Experience : 4 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calander Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune, Bangalore, Mumbai CTC Range : Upto 12 LPA Notice period : Immediate joiner or 30 days Shift Timing : Night Shift Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Lakshmi PS HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432489/ WhatsApp @7892150019 lakshmi.p@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Secretary to support the senior management team. This role is ideal for someone with 0-5 years of experience looking to grow in a dynamic and fast-paced environment. You will provide administrative support to executives, ensuring smooth day-to-day operations and assisting with both internal and external communication. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Handle incoming and outgoing communications (emails, phone calls, etc.). Organize and maintain files and documents (both physical and digital). Assist with travel arrangements and itineraries for executives. Prepare and edit reports, presentations, and other documents as needed. Assist in the preparation of meeting agendas, taking meeting minutes, and tracking action items. Communication: Act as a liaison between executives and employees, clients, or stakeholders. Prepare and send professional correspondence on behalf of the executive team. Maintain confidentiality and handle sensitive information appropriately. Project Assistance: Assist with special projects as assigned by management. Track project timelines, deliverables, and milestones. Help coordinate team efforts and ensure deadlines are met. Office Management: Handle office supplies and inventory management. Qualifications: Experience: 0-5 years of experience in an executive assistant, administrative assistant, or illingness to learn.

-Manage the Director's calendar, schedule appointments, and coordinate meetings -Collaborate with various departments to ensure smooth communication and workflow -Prepare agendas, collect relevant documents, and distribute materials for meetings Required Candidate profile -1 to 4 years of experience in an executive assistant or similar role -Prior experience in manufacturing or related industries is preferred -Positive attitude and approach

Responsibilities: Coordinate meetings & events Manage schedule & communications Provide personal support Ensure confidentiality Arrange travel & accommodations

Role & responsibilities Monitor and track the progress of critical organizational projects, issues. Perform administrative tasks, acting as a liaison and provide support to CMD by arranging and handling meetings and events, managing critical meeting schedules, drafting agendas, compiling and recording meeting minutes. Total coordination for business related correspondence, appointments, meetings and info flow of CMD. Priorities & flag the communication flow for effective utilisation of CMDs time. Variance analysis report preparation and submission to CMD & all concern. Collect data from primary and secondary sources and prepare cost incurred. Conduct data analysis and prepare dashboard on a range of production. Root cause analysis and CAPA preparation to achieve desire quality of billets. Conduct data analysis and prepare dashboard on a range of production Scheduled and planned meetings and conferences to streamline business operations Analyzing the project report and making PPTs Feedback to CMD regarding plant operation to meet production requirement in timely and cost-effective manner. Hands on Experience in MIS reports. Any other assignment as per Management advise

Role & responsibilities: Being the point of contact for general communications with their boss Answering calls and routing them to the right person Making travel arrangements for the executive officer they work for and keeping track of their itineraries Planning and scheduling meetings Preparing MOM of every meetings Researching and organizing data to represent the senior management, which may include directors, executives, and committees Compiling expense reports Performing bookkeeping tasks Handling memos, reports, invoices, and related documents, including sensitive information Keeping confidential information Screening visitors and deciding if they should be allowed to meet with the executives Going through the incoming documents (memos, invoices) and redistributing them Office duties such as sourcing office supplies and handling the filing system Handling and redistributing faxes and emails. Providing complete administrative support Managing and recording the supply needs. Acting as a virtual assistant Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets Preferred candidate profile : Any Graduate Good Communication MS Office

What you will be doing: Handling the calendar, organizing and scheduling weekly/monthly meetings for both internal and external Handling email, documentation of office task such as Drafting, filing and editing materials Processing of invoices and reimbursements of CTC claims like Fuel, Driver, LTA and Non-CTC claims and its policy adherence. Follow up with various people for its approvals. Follow up with team for reports, presentations and actions on on-going projects/tasks. Accurately recording/writing minutes of meetings Mananging/Booking travel and accommodation as per business requirement For multi-channels develop communications with both inter and intra department, coordinating for the activities like meetings, events, conference, workshops with materials, forms, documents, presentations and spreadsheets. Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Booking rooms for meetings (internal/external) Qualification & Key skills/ competencies: • Should have B.E/ B.Tech at Graduation Level. Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management In depth knowledge of Microsoft Office, Virtual meeting software (Microsoft Teams) Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Strong analytical skills Problem solving Abilities Ability to stretch beyond set boundaries Having ability to manage work priorities

Executive communications, taking calls,emails and interfacing with clients Prepre internal and external doc for partners Schedule meetings and appointmts and manage travel itineraries Filing paper and electronic documents Uphold confidentiality

Act as POC among Executives, Employees, Clients & other external partners Manage Executive calendar, set up meetings, arrange travel accommodation in timely & accurately. Format information for internal & external communication. Prepare MoM Required Candidate profile 2-5 Years exp as an Executive Assistant Able to prepare emails, presentations, memos, reports as per requirements Produce documents, briefing papers, reports for Director Maintain confidentiality

Executive Support: Reporting directly to the President, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems. Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination. Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail. Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports. Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO and other Management executives. Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans. Key Skills: Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities. Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Manage & maintain the Directors schedule, including arranging meetings, appointments, & travel plans Coordinate & organize travel & accommodation arrangements for the Directors Coordinate logistics for meetings, conferences & events Call 8870813777

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Warm Greetings from Rivera Manpower Services! We are currently hiring for Executive Assistant roles with the following requirements: At least 4+ years of experience specifically as a Executive Assistant Willingness to work in the mentioned shifts Communications should be Excellent If you meet the above criteria, please call us at 9986267393 or email your CV for further details. We look forward to hearing from you! Designation : Lead Specialist /Senior Lead Specialist Job Description: Has at least 5-6 years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordingly Desired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 6 years in an international BPO/KPO with at least 4+ years as a virtual assistant Any women candidates from Sabbatical is welcomed Working Hours: Should be flexible to work either in US shift (6PM to 2.45 AM) or UK (3 PM to 11.45 PM) Hybrid Working Mode (1 Week WFH/month)

Role & responsibilities 1. Manage the unit head calendar to co-ordinate meetings/ appointments, and to ensure smooth running. 2. Screen appointments & documents, and act accordingly. 3. Take meeting minutes. 4. Prepare presentation deck, follow up of work assigned by Unit head. 5. Coordinate & communicate with other departments and all levels of staff on matters directed by Unit head 6. Prepare & manage correspondences with internal & external parties for Unit head signature. 7. Maintain confidentiality of sensitive matters/ issues. 8. Attend all briefings, meetings and trainings as assigned by Unit head. 9. Handle & process documentations & admin tasks. 10. Perform other reasonable duties as assigned. 11. Preparation of MIS and Analysis data. Preferred candidate profile 1. Good working knowledge of MS Excel, Word, PDF & PowerPoint. 2. Excellent reading, writing and oral proficiency in English. 3. Good communication and understanding. Perks and benefits Best in the industry

KEY RESPONSBILITIES : Administrative Support: Manage the MD offices Calendar, scheduling meetings and appointments. Ensure preparedness for Online / Offsite meetings by effective coordination with attendees and stakeholders Ensure Online / Offline Meeting decorums and protocols are in place (Technical support / Stationery / Refreshments etc.) Coordinate for travel arrangements and itineraries, including booking flights, accommodations and transportation. Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Draft, edit, and proofread correspondence and office communications. Maintain and circulate Minutes of the Meetings to the attendees and stakeholders. Task Management: Set priorities and agendas of MD and schedule tasks and calendar accordingly Maintain a Tracker of all the tasks assigned to the key stakeholders by the MDs office Follow up regularly on open tasks to ensure timely completion Escalate open tasks beyond the committed Turn around Time (TAT) Prioritizing and managing multiple responsibilities simultaneously. Utilize organizational tools and techniques to streamline workflows and enhance productivity. Event Planning Coordination: Plan and coordinate Executive Meetings and Team meetings Plan and coordinate Channel Partner Meetings, Events, and Exhibitions Plan and coordinate for informal and Off-site gatherings Plan and coordinate for “ Reward and Recognition “ programs, Townhall Meetings jointly with HR Handle logistics, including catering, venue selection, and equipment setup for all the above meetings. Relationship Management : Exchange Festive greetings and gifts with B2B Channel Partners Exchange Festive greetings and gifts for Employees Corporate Gifting and Communications QUALIFICATION Graduation / Bachelors in any field Certification in Executive Management / Family Office Management (preferred) Proficiency in MS Office (Word, Excel and Powerpoint) Preferred candidate profile Highly organized and proactive Strong Problem Solving skills Good and Cordial communication skills (written and verbal) Strong attention to detail Ability to prioritize tasks and manage time effectively. Discretion and confidentiality in handling sensitive information. Role & responsibilities

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support

Highly skilled and proactive EA to support our CEO in managing their day-to-day responsibilities and streamlining operations within the executive office Calendar & Schedule Management, Communication & Correspondence, Excellent communication skills Required Candidate profile Organizational skills with an ability to handle multiple priorities and meet deadlines, Meeting Preparation & Support, Confidentiality & Discretion, Strategic Liaison, General Administrative Support