255 Calendaring Jobs - Page 5

Responsibilities: * Provide administrative support to MD * Coordinate meetings & travel arrangements * Manage calendar, fix appointments & MOMs * Handle correspondence & email management * Execute secretarial tasks with excellence Annual bonus

We are looking for a highly organized and professional Executive Secretary to support our Managing Director. The ideal candidate will be responsible for managing the MDs calendar, coordinating meetings, handling confidential correspondence, arranging travel and logistics, and serving as a liaison between the MD and internal/external stakeholders. The role requires excellent communication skills, discretion, and the ability to multitask effectively in a fast-paced environment. Prior experience in a similar executive support role is preferred. Shorthand is preferred. Role & responsibilities Preferred candidate profile experience in shipping industry

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-3 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

To assist owner calendar, daily b2b corporate meetings travel within ncr for b2b corporate meetings, mostly within / nearby Gurugram friendly, follow-ups, able to bring in / value add, big client / acquire them work along, grow along Required Candidate profile experienced open to travel within ncr committed outstanding personality / dressing sense organized sorted peoples person friendly grounded person with skills to get work done & make healthy relations Perks and benefits yes, performance incentives + bonus + increment

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings & support Job Stability

Role & responsibilities Executive & Personal Support Manage daily calendar, appointments, and travel arrangements for the executive. Handle personal errands, household scheduling, and family coordination as required. Maintain discretion and confidentiality in all personal matters. Act as gatekeeperscreening calls, emails, and visitors. Business & Administrative Functions Prepare reports, minutes, presentations, and correspondence on behalf of the executive. Coordinate and organize board meetings, including drafting agendas and maintaining meeting records. Liaise with internal departments and external stakeholders on business matters. Conduct market research and prepare briefing documents for meetings. Interested candidate can share their CV to recruitment@gtgroup.in or Whatsapp @ 8925865862

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

We are seeking an Executive Assistant for our Founder to play a crucial role in streamlining operations and enhancing efficiency within the executive office. (Female Candidates Only)

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Upkeep and Maintenance of the Office Premises Involve himself in maintaining clean and neat premises and in housekeeping coordination. Managing the pantry stock and company assets Purchase of office stationery/distribution, housekeeping material, etc. Purchase daily launch/eatables as and when required and serve the same. Working on Link Building activity related to Internet marketing. Helping in HR-related work, printing resumes, sending emails, etc. Open and close the office daily. To coordinate the maintenance and repair of office equipment Responsibilities Manage and execute day-to-day operational activities like contracts and coordination with internal and external stakeholders. Calendar and meetings management Manage office operations and team activities. Take care of vendors and coordination Assist in day-to-day admin activities. Filing documents on a computer. Doing office activities on a day-to-day basis Graduate degree in any other field Prior 1-4+ years experience in corporate organizations Excellent oral and written communication skills in English. High emotional intelligence, customer empathy, and collaborative approach. Comfortable with email and productivity platforms like Outlook, MS Office, and MS Excel. Energy and self-motivation to work in a fast-paced environment. Role & responsibilities Preferred candidate profile Perks and benefits

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

PA) provides administrative and logistical support to individuals, managing schedules, organizing events, handling correspondence, and running errands, often acting as a first point of contact. They help their employer stay organized, efficient. Office cab/shuttle Health insurance Provident fund

Schedule meetings and appointments and manage travel itineraries Calendar Management. Document Management (personal & business docs) Fetch docs as required Good verbal and written communication skills.

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.

Roles and Responsibilities Manage daily operations tasks Stakeholder management Inter-departmental coordination to ensure all assigned tasks are completed within timelines Provide administrative support to the team through calendaring, email writing, and MIS reporting. Online Data/file / repository management Prepare MIS reports using Excel and PowerPoint for management review. Utilize MS Office tools such as Word and Outlook to maintain organized records. Desired Candidate Profile Strong skills in Excel report preparation, MIS operations, and email support/writing. 1-4 years of experience in Office management, Calendar management, calendaring. Experience in overseeing the management processes to ensure no gaps Good communication skills

Hello Everyone!! We are hiring for Executive Assistant to Founder and Managing Partner for LAW Firm Interested candidates can also share their resume at swati@solvecube.com Location : Chennai Work from office Qualifications Education : Bachelor's/ Masters degree in Business Administration preferred, and / or equivalent work experience of minimum 5 years Graduate / Post Graduate study in Secretarial Practice Key Responsibilities Executive Support : Manage and prioritize the Managing Partners schedule, including meetings, calls, and travel arrangements. Anticipate and prepare materials for meetings, including agendas and reports. Coordinate and arrange complex travel itineraries, ensuring all logistics are handled seamlessly. Prepare, edit, and proofread correspondence and reports as needed. Act as the first point of contact for the Managing Partner, screening calls, emails, and inquiries. Communication & Coordination : Maintain effective communication between the Managing Partner and clients, internal team and external partners. Organize and coordinate internal and external meetings, including logistics and documentation. Handle confidential and sensitive information with integrity and professionalism. Project Management : Oversee the execution of special projects as delegated by the Managing Partner, ensuring deadlines are met. Help manage the calendar of key legal projects and client deliverables. Track and follow up on outstanding tasks, ensuring timely completion. Client & Office Support : Maintain and update client and legal team databases, ensuring accuracy and confidentiality. Coordinate client events, conferences, and other special engagements. An Executive Assistant to the Managing Partner of a law firm is expected to possess a diverse skill set to manage both administrative and strategic tasks. Heres a breakdown of key competencies for this role: 1. Organizational Skills Calendar Management : Managing a busy schedule, coordinating meetings, and ensuring deadlines are met. File Management : Organizing and maintaining correspondence and documents in a systematic and easily accessible manner. Task Prioritization : Ability to juggle multiple tasks, prioritize urgent matters, and manage time effectively. 2. Communication Skills Written Communication : Drafting and proofreading emails, memos, and correspondence with clarity and professionalism. Verbal Communication : Interfacing with clients, partners, and team members, articulating messages clearly and maintaining professionalism at all times. Confidentiality : Handling sensitive and confidential information with discretion. 3. Legal Knowledge and Acumen ( Not a main criteria but good to have knowledge) Basic Legal Terminology : Familiarity with legal language and processes to support the Managing Partner and legal team effectively. Understanding of Law Firm Operations : Knowledge of the law firm's structure, practice areas, billing systems, and procedures. 4. Project Management Coordination : Managing various projects or tasks for the Managing Partner, tracking progress, and ensuring deadlines are met. 5. Problem Solving & Decision Making Anticipating Needs : Proactively identifying potential challenges or requirements for the Managing Partner. Decision Support : Helping to assess situations, gather necessary information, and support in making informed decisions. Attention to Detail : Identifying issues before they arise and ensuring all aspects of a task are managed thoroughly. 6. Client Relations and Customer Service Relationship Management : Maintaining strong relationships with clients, colleagues, and external partners. Service Orientation : Ensuring high levels of service quality, anticipating the needs of the Managing Partner and clients. 7. Confidentiality and Ethical Standards Handling Sensitive Information : Due to the nature of the legal industry, the role demands a high degree of trust and ethical behavior. 8. Leadership and Initiative Team Collaboration : Working effectively with legal staff, associates, and other administrative personnel in support of the Managing Partner’s needs. Autonomous Work : Demonstrating initiative by taking charge of tasks, managing workflows, and resolving issues with minimal supervision. Leadership in Crisis : The ability to manage high-pressure situations, such as urgent deadlines or crises, while maintaining composure. 9. Discretion & Diplomacy Maintaining Professional Boundaries : Effectively balancing personal and professional boundaries, particularly in a high-stakes legal environment. 10. Flexibility and Adaptability Working under Pressure : Being adaptable and effective in a fast-paced, often changing environment. Adjusting to Changes : Handling changes in priorities or tasks based on the needs of the Managing Partner or the firm.

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Responsibilities: Provide secretarial support: draft letters, manage correspondence Manage CEO calendar & travel: scheduling appointments, bookings Execute administrative tasks: calendaring, EA duties Work Location Peenya, Bangalore Inquiry: 7483236645 Health insurance Annual bonus Provident fund

Key Responsibilities: • Calendar & Schedule Management: Maintain and coordinate complex executive calendars, including meetings, travel, and appointments . • Communication Management: Act as the first point of contact for executives, managing communications with internal and external stakeholders and ensuring timely responses. • Document Preparation & Management: Draft, edit, and proofread documents, presentations, and reports. Maintain records, files, and databases for the executive team. • Meeting Coordination: Organize and prepare for meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. • Travel & Logistics Coordination: Arrange and manage detailed travel itineraries, accommodations, and other logistical requirements for business travel. • Project Assistance: Support special projects, including market research, data analysis, and reporting on real estate trends. Track project timelines and coordinate with various departments as needed. • Client & Vendor Relations: Build and maintain positive relationships with clients, vendors, and partners. Coordinate with other departments to address client needs and ensure excellent service. • Expense Management: Process invoices, manage expense reports, and handle petty cash for executive-level activities. • Confidentiality & Discretion: Handle sensitive information with a high level of confidentiality and professionalism. Skills: • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Excellent organizational, time-management, and multitasking skills. • Strong verbal and written communication skills. • Detail-oriented with the ability to anticipate needs and prioritize tasks. • Problem-solving and critical-thinking abilities

Calendar Management Travel Arrangement MOM Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel arrangements * Manage executive calendar & communications * Prepare MOMs & reports * Ensure confidentiality at all times

Manages schedules and appointments Organize meetings, events, and travel arrangements. Support office staff Communicate with all stakeholders in office Keep track of tasks, deadlines, and action items. Proactive Attitude: don’t wait for instructions Required Candidate profile You’ll be the right hand to leadership, the coordinator of all things important. Anticipate needs before they arise, juggle multiple priorities with ease, and create order out of chaos.

Job Summary: The Personal Assistant (PA) to the CMD will provide comprehensive administrative and strategic support, ensuring smooth day-to-day operations of the CMD's office. The PA will handle scheduling, travel arrangements, document preparation, communication, and coordination with internal and external stakeholders, all while maintaining confidentiality and optimizing the CMD's time for decision-making and strategic initiatives. Roles and Responsibilities: 1. Scheduling & Time Management: Maintain CMDs daily schedule, providing timely reminders to ensure adherence to key meetings and appointments. Organize the CMDs calendar to optimize time management and minimize scheduling conflicts. 2. Administrative Support: Prepare documents and presentations for meetings, decisions, and business reviews. Draft and manage communication on behalf of the CMD when required. Organize and maintain important documents and records for easy retrieval. Attend meetings with CMD, take minutes, and follow up on action items. 3. Travel Arrangements: Coordinate all domestic and international travel plans, including transportation, accommodations, and itinerary management. Accompany the CMD during travel to ensure all requirements are met and address any issues promptly. 4. IT & Confidentiality: Manage all CMDs IT gadgets, ensuring warranties, maintenance, and security. Ensure the confidentiality of CMD’s schedules, meetings, and sensitive business documents. Oversee CMD’s credit card and membership renewals and payments, ensuring they are up to date. 5. Liaison & Coordination: Act as the CMD’s point of contact for communication with internal departments, external clients, and stakeholders. Coordinate with various departments to ensure tasks assigned by the CMD are completed efficiently. Build and maintain strong relationships with key stakeholders, fostering communication and collaboration. 6. Operations Management: Oversee office operations and administrative duties, ensuring smooth workflow. Manage the operational budget for CMD’s office, including resource forecasting and allocation. Identify opportunities for process improvement and implement changes to increase efficiency and customer satisfaction. 7. Project Management & Support: Assist in the management and coordination of various projects and initiatives led by the CMD, ensuring timely completion. Provide strategic support in preparing reports, presentations, and briefing materials for the CMD’s meetings and decisions. 8. Confidentiality & Professionalism: Handle confidential and sensitive information with discretion, ensuring the privacy and security of both personal and professional data. Be available to support the CMD outside of standard working hours as needed. Education and Experience: Minimum Graduation in English medium required. Candidate with having MBA in Administration, IT, Marketing, LLB or Business Management will get preference. Candidate must be Having Education from Central board or in English Language. Minimum 5 Years of Equivalent Profile Experience required. Candidate with construction, infrastructure, manufacturing industry will get preference. Great communication, drafting, written, speaking skills required. Skills Required for the Role: Extra Ordinary Writing, Drafting and speaking skills in English Language required. Candidate must have great communication and interpersonal skills. Candidate should be well versed with MS office, Google Calendar and ERP Software. Candidate should have expertise in preparing presentations and giving the same. Excellent in record keeping and maintaining. Excellent in Time management and scheduling. Punctual and Accurate at work. Able to Prioritized and perform tasks with minimum direction. Culturally sensitive and can work in multi-cultural environment. Creative at taking initiatives in improving business operations and saving CMD sir’s time. Hardworking, Dedicated, Honest with work. Should be open for long term vision and association with the company. Perks & Benefits A competitive salary package aligned with your experience and performance. Access to continuous training and development programs to enhance your skills and knowledge. Opportunities to contribute to a growing and expanding company. Inclusion in a dynamic company culture that values creativity and enthusiasm. Career growth and development prospects. Potential for performance-based bonuses and incentives. Comprehensive health insurance and wellness programs. Flexible work hours. Monthly rewards and recognition. Time off on the 2nd and 4th Saturdays of each month.

Job Overview: The Executive Assistant (EA) will provide comprehensive administrative and operational support to the Director, ensuring efficient time management, effective communication, and seamless execution of key initiatives. The EA will act as a strategic partner to the Director, managing tasks with a high level of professionalism, discretion, and attention to detail. Key Roles & Responsibilities: Financial Analysis and Reporting: Gather, analyze, and interpret financial data to assist the Director in strategic planning and decision-making. Prepare detailed financial reports, budgets, forecasts, and variance analysis for the Directors review. Track key financial metrics and trends, presenting insights and recommendations. Support the Director with financial models, cost-benefit analyses, and performance evaluations. Ensure financial data accuracy and integrity across reports. Communication Management: Act as the primary point of contact between the Director and internal/external stakeholders. Screen, prioritize, and respond to emails, phone calls, and other correspondence on behalf of the Director. Draft and edit emails, reports, presentations, and other documents. Expense Management: Track, manage, and categorize all personal and professional expenses for the CEO. Prepare and reconcile expense reports on a weekly/monthly basis for submission and approval. Ensure timely payment of bills, invoices, and other financial obligations for both personal and business purposes. Maintain detailed records of expenses, receipts, and financial documents in an organized manner. Monitor budgets, flag discrepancies, and provide updates to the CEO. Liaise with accounting and finance teams to ensure accuracy in reporting and compliance with company policies. Travel Management: Plan and organize travel itineraries, bookings and schedules of official trips. Track travel-related expenses, ensuring accurate and timely reporting. Prepare cost estimates for trips and optimize expenses where possible. Meeting Coordination: Coordinate and schedule meetings with vendors, investors, and key stakeholders as per the Director's priorities. Prepare and share meeting agendas and relevant documents in advance to ensure focused and productive discussions. Accurately record Minutes of Meeting (MoM) for vendor or investor meetings, ensuring all key points, decisions, action items, owners, and deadlines documented. Proactively follow up on assigned action items to ensure timely completion and provide regular status updates to the Director. Maintain a systematic and easily accessible record of all MoMs and associated documents for future reference. Summarize critical insights, opportunities, or challenges from meetings to support the Director in strategic decision-making. Social Media Management: Manage and monitor the Director's professional and personal social media accounts (LinkedIn, Twitter, Instagram, etc.) to ensure a consistent and professional online presence. Create, curate, and schedule posts, ensuring alignment with the Directors personal brand, company vision,and key messages. Draft engaging content for announcements, industry insights, and thought leadership pieces under the Director's direction. Email Management: Manage and monitor the Directors inbox to ensure timely responses and organized communication. Prioritize, filter, and categorize incoming emails to highlight critical matters requiring the Directors immediate attention. Draft, proofread, and send professional and well-articulated emails on behalf of the Director. Respond to routine inquiries, delegate tasks to appropriate team members, and follow up on pending communications. Maintain confidentiality and professionalism when handling sensitive information. Regularly organize and archive emails to ensure a clean and efficient email system. Track and escalate important follow-ups, deadlines, and action items from email correspondence to ensure nothing is overlooked. Qualifications and Requirements: Education: Bachelors degree in Business Administration, Management, or a related field preferred. Experience: 0-4 years of experience in a similar role supporting senior executives or directors. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. Ability to work independently, take initiative, and prioritize tasks. High level of professionalism, discretion, and interpersonal skills. Flexibility to adapt to changing priorities and deadlines. Key Performance Indicators (KPIs): Calendar and Scheduling Efficiency: 100% of the Director's calendar is up-to-date and conflicts are proactively resolved. Reduction of scheduling errors and missed appointments to 0%. Communication Effectiveness: 95% of emails, calls, and correspondence are responded to or delegated within 24 hours. Timely drafting and delivery of high-quality documents and reports. Meeting Coordination: Meetings are organized seamlessly with 100% of agendas and supporting materials prepared in advance. Action items from meetings are tracked and reported, with at least 90% completion within deadlines. Project Delivery and Task Management: On-time completion of projects or tasks assigned by the Director with a 95% accuracy rate. Effective tracking of project milestones, ensuring 90% adherence to deadlines. Operational Efficiency: Expense reports and documentation are submitted accurately and on time with a 100% compliance rate. Stakeholder Management: Positive feedback from internal and external stakeholders regarding timely communication and follow-ups. Strong relationship-building demonstrated through successful collaboration across teams. Travel: Occasional travel to construction sites and other company facilities as required. Working Hours: Full-time position with flexible working hours, depending on project needs