255 Calendaring Jobs - Page 3

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Job Title: Executive Assistant to CXOs (Contractual) Location: Gurugram Contract Duration: 11 Months Type: Contractual Job Description: We are seeking a proactive and highly organized Executive Assistant to support our CXO-level executives on a contractual basis. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations for senior leadership. Key Responsibilities: Provide comprehensive administrative support to CXOs Manage calendars, appointments, travel arrangements, and meeting logistics Prepare reports, presentations, and correspondence Act as a liaison between the CXOs and internal/external stakeholders Handle sensitive and confidential information with discretion Track and follow up on key tasks and deadlines Requirements: Proven experience as an Executive Assistant or in a similar role supporting senior leadership Excellent communication and interpersonal skills Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) Ability to prioritize tasks and work under pressure

Role & responsibilities The Project Management Strategist serves as a strategic partner to the CEO, assisting with developing, communicating, executing, and sustaining corporate strategic initiative. This role bridges the gap between conceptual strategy and practical execution, ensuring that the CEO's vision translates into measurable business results. You will have significant visibility across the organization and will collaborate closely with executive leadership to advance the company's strategic objectives. KEY RESPONSIBILITIES Strategic Project Development & Planning Project Execution & Management CEO Support & Executive Communication Strategic Analysis & Reporting Cross-Functional Leadership Preferred candidate profile Education & Experience Bachelor's degree in Business Administration, Project Management, or related field; MBA preferred Minimum 5+ years of experience in project management or strategic roles Previous experience working directly with C-level executives PMP certification or equivalent project management credentials preferred Background in strategic planning and business analysis Knowledge & Skills Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail. Exceptional communication skills to effectively interact with stakeholders at all levels. Critical thinking skills using logic and reasoning to identify strengths and opportunities of alternative solutions. Proficiency in project management methodologies and software (Microsoft Project, Asana, Trello, etc.). Leadership abilities to motivate and guide teams toward project completion. Strategic vision that can align projects with the company's overall mission

MBA with good communication skill & can handle Calendar Management ,Travel Arrangements ,Draft and send email , Meeting Coordination, tasks given to team ,manage the CRM ,Collate and compile MIS report, Administrative Support ,Liaison work etc. Required Candidate profile MBA having pleasant personality & analytical skills & Excellent communication skills,Well familiar with International Ticketing MS office and mails,Punctual and proactive, MIS ,Liaison work etc.

DeltaX is looking for an energetic and motivated individual for the role of Executive Assistant and Administration Specialist. You must be highly organized, detail oriented, self-motivated, able to handle highly confidential information, as well as demonstrate ability to respond effectively to changing workloads and priorities. Your day to day responsibilities shall encompass: Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Responsible for managing the schedules and communications of the key executives Assisting the senior management in day to day activities such as schedule meetings and appointments and manage travel itineraries Managing appointments, preparation of documents, planning cost effective travel and hotel arrangements, reply phone calls, restaurant reservations, cab booking, etc. Ensure the well being and efficient functioning of the office, reporting, making purchases for the office Organizing, executing, and assisting with team activities and logistics for meetings, on-sites/ off-sites, and team social events, other corporate events, etc. Maintain an organized filing system as needed for paper and electronic documents Uphold a strict level of confidentiality What you'll need to succeed in the role: Basic computer knowledge, familiar with email and MS office Good written, verbal, and interpersonal communication skills Adaptability, People, Organizational and Management skills Ability to handle administrative details independently Time Management, Project Management and Problem Solving skills Ability to handle confidential information with discretion, and deal with professionals inside and outside the company Graduate in any discipline Solid PA/ EA/ Admin role experience will be a plus About DeltaX: DeltaX is a Data-Driven Digital Advertising Platform built for Agencies and Advertisers to optimally plan, design, buy, track, attribute and report ad campaigns across search, social media, display RTB, Mobile, Video and other media channels. Founded in 2012, the platform serves as the pioneer in the Advertising Technology Industry. The cutting edge technology has empowered digital marketing teams across the globe with deep insights, automated ROI based spends optimization, activating award winning technology- driven campaigns.

Job Title: MedicoLegal Scheduler Night Shift (Full-Time, Onsite) Location: Chennai Shift: 6:30 PM 3:30 AM IST (8 hours inclusive of breaks) Work Mode: Onsite only (No Work from Home) Important Note: Do not apply unless you have read the entire description, responsibilities, and requirements. We are looking for someone who is serious, committed, and genuinely interested in contributing to our team. About the Role: We are looking for a dedicated and proactive individual to join our team as a MedicoLegal Scheduler . This is a full-time night shift position that involves providing administrative and coordination support for medicolegal cases. You will work closely with legal teams, physicians, and expert witnesses based in the US. This is not just a job, it's an opportunity for someone who truly needs it , is willing to learn, and wants to grow with a purpose-driven team. No prior experience is required; freshers are welcome , but attitude, commitment, and clarity of mind are non-negotiable. Key Responsibilities: Calendar Management: Schedule and manage medical and legal appointments, including depositions, consultations, and court appearances. Email Coordination: Draft, manage, and respond to communications with clients and legal teams efficiently and professionally. Scheduling & Rescheduling: Maintain and update schedules, handle cancellations, and coordinate with multiple stakeholders to avoid conflicts. Administrative Support: Assist with documentation, respond to inquiries, and ensure timely case progress updates. Compliance & Confidentiality: Adhere to ethical and legal standards when handling sensitive medical and legal information. Client Communication: Maintain professional communication with US-based clients, acting as a reliable point of contact. Resource Allocation Support: Help manage and allocate internal resources effectively for medico-legal service delivery. Who We Are Looking For: Someone who: Has excellent written and spoken English skills Is a quick learner and adapts easily to new systems Can manage emails, calls, and calendars with high accuracy Brings positive energy, accountability, and respect into the team Is committed to the night shift and ready for long-term association Demonstrates basic medical understanding (non-radiology focused) Strictly NO to candidates who are: Gossipers or egoistic and rude Lazy, negative-minded, or show resistance to learning Involved in multiple jobs/freelance projects and lack commitment Applying just for the sake of it without a real need or interest Eligibility: Any discipline with a basic understanding of medical concepts High fluency in English (written and spoken) Fresh graduates (2022, 2023, 2024) preferred Willing to work the night shift permanently from our office Why Join Us? At our core, we're not just a team, we're a supportive community that believes in growing together. We care deeply about the well-being of our team members and strive to create a respectful, positive, and empowering work environment. Here, your ideas are heard , your efforts are recognized , and your personal and professional development is nurtured every step of the way . Whether it's learning new skills, tackling challenges, or stepping into leadership, we’ll guide and support you as you grow. If you're someone who values purpose, teamwork, and integrity , you'll find your place with us and build not just a career but a meaningful journey.

Key Responsibilities: Expense Reports Travel Management Scorecards Daily/Weekly/Monthly Drumbeats Reports pertaining to MR/Ecom Accounts in these clusters Job Specification/Qualification Required: Qualifications: Bachelors degree Key Competencies and Skills Required: Good Communication Skills: English and Hindi; required to coordinate with internal & external stakeholders over multiple calls/emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel. Job Objective: To extend administrative support to AM/AEs & CCEOs in 2 Clusters by managing travel, expense reports, scorecards, and regular reporting. Key Responsibilities: Manage and report on travel expenses Prepare and maintain scorecards Ensure timely and accurate reporting of daily, weekly, and monthly drumbeats Handle reports related to MR/Ecom accounts in the designated clusters Qualifications: Bachelors degree Skills Required: Proficiency in English and Hindi Excellent communication skills for coordinating with internal and external stakeholders Advanced MS Excel skills (Basic Formulas, Vlookup, Pivot Tables, etc.) Ability to manage and analyze large data sets

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Summary: We are seeking a highly organised and detail-oriented professional for the role of Executive Assistant. You will be responsible for calendar management, communication coordination, and administrative assistance. This role involves managing and maintaining the calendars of assigned leaders, including scheduling meetings, appointments, and coordinating travel arrangements. Location: Gurugram Your future employer: Is an insurance company which offers range of financial products. The company is recognized for its customer-centric approach and commitment to providing financial security. Responsibilities: Manage and maintain the calendar of assigned leaders, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents for the department. Facilitate internal and external communications , ensuring that all interactions are handled with a high degree of professionalism and confidentiality. Assist in the preparation and distribution of reports and presentations to stakeholders. Coordinate and organize departmental meetings , including logistics, agenda preparation, and minute-taking. Support the leaders in project management and other special assignments as needed. Handle sensitive information with a high level of confidentiality and discretion. Contribute to the overall effectiveness of the department by performing other related duties as assigned. Help team in arranging necessary approvals from functional heads. Provide Support to functional heads and teams for any IT related issues. Ensure timely involvement of senior leadership in case if any issue persists for longer duration. Requirement: Bachelors degree or equivalent experience; a background in business administration, finance, or a related field is preferred. Proven experience as an Executive Assistant or in a similar administrative role, ideally within a financial services or actuarial setting. Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage deadlines. Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of management and staff. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and communication tools. Discretion and confidentiality are paramount, given the exposure to sensitive and proprietary information. Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills. 3+ Yrs of relevant experience What's in it for you: Be part of a globally recognised organisation Competitive compensation Reach us: If this role aligns with your career aspirations, send your updated CV to ananya.shahi@crescendogroup.in for a confidential discussion. Disclaimer: We are an equal-opportunity employer committed to creating an inclusive and diverse workplace. Only shortlisted candidates will be contacted within one week. Your patience is appreciated. Note: We receive a lot of applications on a daily basis so it becomes a bit difficult for us to get back to each candidate. Please assume that your profile has not been shortlisted in case you don't hear back from us in 1 week. Your patience is highly appreciated.Scammers can misuse Crescendo Globals name for fake job offers. We never ask for money, purchases, or system upgrades. Verify all opportunities at www.crescendo-global.com and Stay alert! Keywords: Calendar Management, EA, executive assistant, personal assistant, travel management,PA

Provide comprehensive support to the Director, including calendar, travel, and meeting coordination. Serve as a bridge between the Director and internal teams, ensuring smooth communication and alignment. Handle confidential information with discretion and integrity. Utilize your accounting knowledge for financial reporting, budget tracking, and expense management. Assist in drafting communications, presentations, and other executive materials. Strong accounting knowledge and comfort working with financial data. Excellent communication skills, both written and verbal. Proven ability to manage sensitive information and maintain confidentiality. A proactive mindset with the ability to anticipate needs and take initiative. Join us in a role where youll be a trusted advisor, a communication hub, and a right hand to our leadership

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

Seeking a detail-oriented Executive Assistant to manage scheduling, communication, travel, and administrative tasks. Must be organized, proactive, and discreet, with strong communication and tech skills. Experience in executive support preferred. Required Candidate profile Experience as an Executive/Administrative Assistant. Strong organization, time management & communication skills. Ability to multitask, problem-solve & maintain discretion.

Key Responsibilities: Administrative Support: Manage CMDs calendar, schedule meetings, and organize travel arrangements. Prepare documents for meetings, handle correspondence, and ensure timely responses. Coordinate and follow up on tasks assigned by CMD to meet deadlines. Communication & Liaison: Serve as the point of contact between CMD and internal/external stakeholders. Draft official communication, reports, and presentations on behalf of CMD. Meeting Coordination: Organize meetings, prepare agendas, take minutes, and track action items. Facilitate CMDs participation in internal and external events. Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle confidential documents securely. Travel & Event Management: Arrange national and international travel, including accommodations and visas. Assist in organizing company events and activities. Office & Project Coordination: Oversee CMD's office operations and manage special projects. Liaise between CMD, project sites, and head office for smooth communication and updates. Role & responsibilities Qualifications & Experience: B.Tech, MBA , with a minimum of 5 years of experience in an Executive Assistant role, ideally in infrastructure or construction Company. Experience in office management, travel planning, and document handling. Please share your profiles at careers@sannverse.com

Responsibilities: Provide administrative support with email management & letter drafting Coordinate meetings, manage calendars & travel arrangements Schedule appointments & fix dates with executives Preparing and submitting expense reports. Performing a variety of administrative duties, such as filing, faxing, and answering phones. Researching and gathering information, assisting with data analysis, and potentially managing budgets.

Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Required Candidate profile Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family.

Key Responsibilities (KR): Strategic Business Expansion Support Collaborate directly with the Director to plan and execute strategies for domestic and international business growth. Conduct market research to identify new markets and potential sectors for expansion. Support in preparing business models, feasibility reports, and expansion proposals. Export Operations & International Trade Provide in-depth support in managing and streamlining export documentation and compliance. Stay updated with global trade regulations, shipping procedures, and customer-specific requirements. Coordinate with export houses, freight forwarders, and logistics teams for smooth overseas dispatches. Manufacturing Operations Oversight Act as a bridge between the Director and production/factory teams. Understand manufacturing processes, production planning, assembly line management, and quality assurance. Monitor daily operations and highlight key issues or improvement areas. Lean Manufacturing & Process Optimization Champion lean manufacturing techniques to reduce waste and improve productivity. Implement continuous improvement initiatives and efficiency enhancement programs on the shop floor. Evaluate existing workflows and suggest automation or redesign for optimization. Production & Factory Coordination Assist the Director in reviewing daily production schedules, material procurement plans, and output targets. Coordinate with production heads to ensure timely achievement of KPIs. Identify bottlenecks and recommend corrective actions. Project & Stakeholder Management Manage key strategic projects on behalf of the Director and track milestones. Liaise with internal stakeholders (Sales, Production, Design, HR, etc.) for smooth inter-departmental functioning. Draft MOMs, follow-up action points, and ensure accountability across departments. Reporting & Decision Support Prepare business performance dashboards, MIS reports, and executive summaries for leadership review. Use data to support business decisions, benchmarking, and forecasting. Maintain strict confidentiality of all business discussions and strategic plans. Administrative & Executive Support Manage the Directors calendar, meetings, and travel arrangements. Act as the first point of contact for all high-level internal and external communications. Ensure timely documentation, record-keeping, and coordination of key activities. Ideal Candidate Profile: Experience: 5+ years in a similar role supporting top management in a manufacturing/export company. Education: Bachelor's in Business Administration, or related field. Skills: Excellent knowledge of manufacturing processes and factory operations Strong understanding of export documentation & global trade norms Proficient in lean manufacturing principles Analytical mindset with strong presentation/reporting abilities Fluent in English and Hindi High integrity and ability to handle sensitive information discreetly

Job Title: Executive Assistant to Director Location: BKC / Santacruz Experience: 5+ years Job Type: Full-Time About us: Established in 1993, we are India's largest FMCG Network, exporter, and importer. We provide end-to-end solutions for FMCG Imports, Exports, and Distribution worldwide. With a relentless commitment to excellence, we source high-quality FMCG products globally, ensuring a diverse range to meet market demands. Our robust supply chain infrastructure enables seamless imports, exports, and efficient distribution, guaranteeing timely delivery and superior quality. At Sawariya Group, we stay ahead of industry trends and consumer preferences, offering tailored solutions to support your business growth. Join us on this exciting journey as we transform FMCG Imports, Exports, and Distribution strategies into a resounding success. Connect with us to explore how our expertise and global network can elevate your FMCG business. Let's create value together! Position Overview We are seeking an experienced, detail-oriented, and proactive Executive Assistant (EA) to support Director at Sawariya Group. This role is pivotal in enabling the Director to focus on strategic priorities by managing administrative functions, communication, scheduling, and special assignments. The ideal candidate is a confident professional who can handle high-level responsibilities with discretion, clarity, and efficiency. Key Responsibilities Manage and optimize the Directors schedulecoordinate meetings, appointments, and extensive travel plans. Act as the first point of contact for all internal and external communications, exercising strong judgment and prioritization. Prepare and manage meeting materials, agendas, minutes, and follow-ups. Draft, edit, and manage reports, business correspondence, and presentations with precision. Coordinate with internal departments, vendors, and stakeholders to ensure seamless flow of information and task execution. Conduct in-depth research and compile data for decision-making and strategic initiatives. Maintain organized, up-to-date records, files, and confidential information. Provide support in event coordination, client meetings, and ad hoc business projects. Ensure confidentiality, professionalism, and discretion in all matters. Required Skills & Qualifications Bachelor's degree in business administration, Management, or a related field. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Strong written and verbal communication skills. Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook). Excellent time-management and organizational skills with the ability to multitask effectively. Discreet, reliable, and capable of handling sensitive information with utmost confidentiality. High level of initiative, resourcefulness, and decision-making ability. Flexibility to work extended hours or adjust to shifting priorities when required.

1. Event/Travel management 2. Office Management. 3. Managing visits and travelling plan of MD – booking cab/car, flight booking etc. 4. Coordination with various stakeholders. 5. Meeting arrangements etc. 6. Will have to travel as and when required.

Key Responsibilities: Executive Support Manage and maintain the Directors calendar, appointments, and meetings Coordinate internal and external meetings, reviews, and business engagements Act as the point of contact between the Director and internal/external stakeholders Prepare reports, presentations, and minutes of meetings with accuracy Handle confidential documents and sensitive information with utmost discretion Assist in following up on action items and ensure timely completion Organize travel arrangements, accommodations, and itineraries (domestic & international) Personal Assistance Assist with personal tasks, scheduling, and errands as and when required Handle personal travel, appointments, and event coordination Liaise with household staff, vendors, and service providers as needed Administrative Coordination Ensure smooth communication and coordination with various departments Maintain documentation, files, and correspondence in an organized manner Support in research, data collection, and analysis when required Required Skills & Qualifications: Graduate/Postgraduate with 5–10 years of experience as EA/PA to CXOs or Board-level executives Exceptional communication (verbal & written) and interpersonal skills Strong organizational and time management skills with attention to detail Discreet, trustworthy, and capable of handling confidential matters Tech-savvy with proficiency in MS Office (Outlook, Excel, Word, PowerPoint) Ability to multitask and prioritize in a fast-paced environment Fluent in English and Hindi Preferred Attributes: Experience working with entrepreneurs or high-level decision-makers Exposure to corporate as well as personal coordination Flexible with work hours and available on-call if required High emotional intelligence and maturity

Good knowledge of Excel Excellent communication skill Director time management Analytical mind, Disciplined, long term Keen to learn and hunger knowledge Responsible Male candidate only Immediate joiner or near by candidate Required Candidate profile Graduate in any stream Long term players will do well on this position Responsible Male candidate Excellent communication skills

Job description 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Qualifications & Experience: Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance

Job Title: Executive Assistant to Senior Vice President (SVP) Job Summary: The Executive Assistant to the SVP provides high-level administrative support, ensuring efficient operations and effective communication within the organization. This role involves managing the SVP's calendar, coordinating meetings, handling correspondence, and overseeing special projects. Key Responsibilities: Calendar Management: Schedule and manage the SVP's appointments, meetings, and travel arrangements. Communication: Draft, proofread, and manage correspondence, including emails, memos, and reports. Meeting Coordination: Prepare agendas, organize meeting logistics, and distribute essential materials. Project Management: Lead and support high-level projects, ensuring timely execution and compliance with organizational standards. Data Analysis: Compile and analyze data to prepare reports and presentations. Relationship Management: Build and maintain relationships with internal and external stakeholders. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Qualifications: Education: Associate's degree in business or secretarial science; bachelor's degree preferred. Experience: Minimum of 5 years of executive-level administrative experience. Skills: Exceptional organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong interpersonal and communication skills, ability to multitask in a fast-paced environment, and maintain confidentiality. Preferred Traits: Detail-oriented Highly organized Proactive and able to anticipate needs Strong problem-solving abilities

1. Manage the professional and personal calendar for Managing Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics, Only females can apply. Location - Navi Mumbai, 2. Good Comm Skills

Role & responsibilities With working experience reporting directly to the CEO/MD providing executive support in a one-on-one working relationship, being the primary point of contact for internal & external constituencies, on all matter pertaining to the Office of the CEO/MD/Chairman, maintaining confidentiality and high level of discretion. Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Research & Information Gathering, Compiling reports & Presentation for target Audiences Liaoning & Communication between both internal and external stakeholders, including Director & Family Members Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family. Identifying existing process followed between all stake holders and eliminating Red Tape & bureaucracy, to enhance efficiency at all levels of Management. Plan & Co-Ordinate & Assist in all office tasks like Ordering supplies, Legal Notarizations, Maintaining & submitting official bills, accounts & reimbursements, Co-Ordination with Personal Charted Accountants to File Yearly Tax Returns, monitoring compliances on personal & official properties on payment of timely taxes due etc. Guest Relations- both in India & Overseas. Elder/old People - Doctors/Medical Appointments monitoring. Security Protocols Co-Ordination & Monitoring for safety of CEO/MD & Family