289 Calendaring Jobs - Page 3

Hiring Personal Secretary to CEO at Easha24x7 Health Care Pvt. Ltd. Must manage schedules, travel, and meetings, and accompany CEO for outstation client visits across India. Strong communication & admin skills required. Required Candidate profile Only Female preferred

Manage and maintain the executive's calendar, scheduling appointments and meetings. Prepare agendas, minutes, reports, and presentations as needed.Assist in tracking action items, follow-ups, and project deadlines.

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate travel arrangements & meetings * Draft letters & follow up on tasks * Ensure timely completion of projects

Hiring: Calendar Management Specialist | Bangalore | 1+ Years Looking for a proactive professional to manage Outlook calendars, coordinate domestic & international travel, and support administrative tasks for senior leaders. Key skills: • Calendar & Outlook management • Scheduling meetings & resolving conflicts • Travel arrangements • Strong communication Interested? DM to apply or refer. ( Keerthi.m@artech.com )

We are seeking a highly experienced Executive Assistant cum Personal Assistant to support our MD in a dynamic and strategic role. This position demands outstanding organizational skills, discretion, the ability to multitask across responsibilities. Required Candidate profile 10 years of experience in a similar role supporting senior leadership. Proven administrative, secretarial, and office management skills. Strong understanding of the dynamics and confidentiality. Perks and benefits Work with MD, travel, leadership exposure, respect

Job Title: Executive Assistant to Senior Leadership Experience: 2 to 5 years Location: Remote Job Timings: 6 PM IST to 3 AM IST The Role: The Executive Assistant supports the company Executive in an administrative capacity and is responsible for daily activities like calendar management, mail, filing, screening calls, expenses processing and other similar projects. Responsibilities: Manage appointments and calendar for the Executives Sort and file incoming mail & faxes Submit the expense reimbursement requests for the Executive Screen calls and communicate the relevant messages back to the executives Takes notes during meetings Anticipate and prepare materials needed for conferences, correspondence, appointments, telephone calls, etc. Coordinate meeting schedules and make arrangements as necessary Monitor the Executives schedule, coordinate travel arrangements, off-site meetings, and conference calls Maintain a clean work environment for Executive by regularly filing and sorting documents, binders, presentations, etc. Other personal assistant tasks as required Role Requirements Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication Motivated Organized Attention to detail Willingness to learn Energetic Flexible Ability to work with minimal supervision Outside of the box thinking Proactive Must take initiative

Responsibilities: * Provide administrative support to management team * Coordinate meetings & travel arrangements * Draft letters & emails * Manage calendar & correspondence * Maintain confidentiality at all times Performance bonus Assistive technologies

As a Recruiting Coordinator at MongoDB, you will play a crucial role in facilitating a seamless and inspiring interview experience for candidates applying to join our team. Your responsibilities will include partnering with a team of Recruiters to schedule phone, video, and in-person interviews, ensuring timely communication with candidates throughout the interview process, and utilizing our Applicant Tracking Systems to guide candidates through their upcoming interviews. Additionally, you will be responsible for arranging travel and accommodation for out-of-town candidates, greeting candidates, and ensuring on-site interviews run smoothly. Your role will also involve assisting with operational responsibilities such as job requisition creation, offer letter generation, and background checks. To excel in this role, you must possess outstanding organizational skills with superb attention to detail. Previous experience as a recruiting coordinator, admin, or intern is required, along with experience in scheduling interviews and calendar management. You should be a team player, adept at working with multiple people simultaneously, and possess a creative and process-driven mindset, constantly seeking ways to enhance efficiency. Building relationships and being a people person are essential qualities for this position. Familiarity with MongoDB and a genuine interest in the company's innovative work is highly valued. Previous experience in a Candidate Experience/Recruiting Coordinator role is advantageous, and flexibility to attend to urgent candidate matters outside of working hours is necessary. At MongoDB, we are committed to fostering a supportive and enriching culture for our employees, offering various benefits such as employee affinity groups, fertility assistance, and a generous parental leave policy. We prioritize our employees" wellbeing and aim to support them throughout their personal and professional journeys. As an equal opportunities employer, MongoDB is dedicated to providing necessary accommodations for individuals with disabilities during the application and interview process. If you require an accommodation due to a disability, please inform your recruiter. Join our team at MongoDB and be part of an organization that empowers innovators to create, transform, and disrupt industries by leveraging the power of software and data. Become a key player in our mission to enable organizations of all sizes to build, scale, and run modern applications, and contribute to the development of next-generation, AI-powered solutions trusted by leading organizations worldwide.,

Hi, Greetings from Sun Technology Integrators!! This is regarding a job opening with Sun Technology Integrators, Bangalore. Please find below the job description for your reference. Kindly let me know your interest and share your updated CV to nandinis@suntechnologies.com ASAP. Kindly share the below details. C.CTC- E.CTC- Notice Period- Current location- Are you serving Notice period/immediate-? Position: Executive Secretary Experience: 1 - 10 Years Location: Bangalore Job Type: Permanent/Fulltime Position Shift Details: 2 :00 PM to 11:00 PM (Transport facility for drop will be provided) Responsibilities: Understanding the daily/weekly/monthly/Quarterly/yearly priorities from the Director's angle, and work accordingly (ask the Director and plan work from time to time, if required) To the extent possible try to reduce Director's work, which can be done by you like the preparation of documents, PPTs, calls etc. Manage schedule of Director Try to reduce the Directors administrative work and help the Director to save his time, to the extent possible Draft, review and send minutes of meeting and communications on behalf of Director Ensure 100% accuracy in the work done by you Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls and communicate messages and information to the Director when he is in the India office. Reminding and updating Directors schedules on a day-to-day basis. Maintain various records and documents for Director Attending to all assigned tasks Making a to-do-list for the next day before leaving the office on any day & ensuring that top-priority tasks are completed as required Executive Secretary Skills and Qualifications: Bachelor's Degree in any discipline Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Ability to follow up with internal & external people to complete all tasks on time Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Result orientation Note:- Only female candidates can apply Please let me know, if any of your friends are looking for a job change. Kindly share the references. Work From Office (No hybrid or Work From Home) Thanks and Regards, Nandini S | Sr.Technical Recruiter Sun Technology Integrators Pvt. Ltd. nandinis@suntechnologies.com www.suntechnologies.com

Key Responsibilities Executive Support : Provide end-to-end administrative support to the CGCO including complex calendar management across global time zones, travel arrangements , and meeting preparation . Stakeholder Management : Act as the first point of contact between the executive and internal/external stakeholders; manage communication flow professionally and efficiently. Communication & Documentation : Prepare, proofread, and format presentations , reports, and executive-level communication materials with utmost accuracy and professionalism. Meeting Coordination : Schedule, organize, and facilitate internal/external meetings, including agenda creation , note-taking , and follow-ups . Confidentiality & Discretion : Handle confidential business and personnel information with the highest degree of sensitivity and integrity. Project Coordination : Assist in tracking ongoing projects , tasks, and deliverables for executive oversight. Collaborate with cross-functional teams when needed. Event & Travel Logistics : Organize logistics for business events, virtual and in-person meetings, including meal arrangements , venue research, and hospitality coordination. Global Time Zone Scheduling : Work closely with other Executive Assistants and vendors/clients to manage complex scheduling across time zones such as US, UK, and India . Required Qualifications & Skills Experience : Minimum 6 years as an Executive Assistant or Personal Assistant, including direct support to C-level executives , preferably in multinational or global organizations. Communication Skills : Exceptional verbal and written English communication . Highly presentable and polished in both digital and in-person interactions. Technical Proficiency : Skilled in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), calendar tools, video conferencing platforms (Teams/Zoom). Interpersonal & Organizational Abilities : Excellent time management and prioritization High attention to detail Ability to work independently and take initiative Demonstrates professional judgment and discretion Work Ethic : Stable career history with no frequent job-hopping Willingness to work hybrid night shift aligned with U.S. time zones Comfortable working with high-level stakeholders

Male Candidates Only Responsibilities * Willing to work 6 days a week * Comfortable with traveling * Coordinate meetings & events * Manage CEO's schedule & travel plans * Ensure seamless secretarial support * Handle correspondence & communications

Company- Akova Fintech Solutions Private Limited Job ID- EA/HR/JUNE25 Designation- Executive Assistant to Director (Fresher & Experienced) Location: 18 Rabindra Sarani, Poddar Court building, Gate No: 3, 3rd Floor, Room No: U, Kol-700001 Salary: As per candidature Job Type: Full-time, Work from Office About Akova Fintech Solutions : Akova is an Indian FINTECH company. It has achieved the expertise in providing strategic IT and Financial business solutions and services for complex business problems in multiple industry sectors including retail, healthcare, finance, education and more. Our vast technology and industry expertise enable us to focus on cutting-edge internet technologies with the aim to develop scalable, secure and easy-to-use web applications that work across multiple devices. We believe that the judicious use of technology, together with a good design can reduce complexity, connect individuals and provide valuable insights, all of which ultimately help businesses to succeed. Core Responsibilities: Calendar Management: Scheduling and coordinating appointments, meetings, and travel arrangements. Prioritizing and managing the executive's calendar, ensuring efficient use of time. Communication Management: Screening and responding to emails, phone calls, and other correspondence. Drafting and preparing reports, presentations, and other documents. Acting as a liaison between the executive and internal/external stakeholders. Travel Arrangements: Booking flights, accommodations, and transportation. Creating detailed travel itineraries. Handling travel-related expenses and reimbursements. Meeting Support: Preparing meeting agendas and materials. Taking and distributing meeting minutes. Coordinating logistics for meetings and events. Expense Management: Tracking and processing expense reports. Managing budgets and financial records. Information Management: Organizing and maintaining files and records. Conducting research and gathering information. Project Management: Assisting with project coordination and tracking deadlines. Following up on action items and ensuring timely completion. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality. General Administrative Support: Ordering supplies and managing office equipment. Handling incoming and outgoing mail. Performing other administrative tasks as needed. Required Skills and Qualifications: Strong organizational and time-management skills. Need to comfortable with Travelling Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks and prioritize effectively. Strong problem-solving and decision-making skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Discretion and confidentiality. Experience in a similar role is often preferred. Sometimes a bachelor's degree is preferred, but experience can often be substituted. Freshers are also welcome. Interested candidates are requested to send us their updated CV at pratik.ghosh@akova.in, or call us directly @ 9147067841

Job Title: Executive Assistant to the Director Location: Kolkata Reports to: Director Job Summary: We are seeking an experienced, proactive, and detail-oriented Executive Assistant to support the Director in managing day-to-day operations and facilitating the smooth running of the executive office. The Executive Assistant will act as a key point of contact between the Director and internal/external stakeholders, handling a variety of administrative, organizational, and project management tasks. This role requires discretion, strong communication skills, and the ability to prioritize tasks in a dynamic environment. Key Responsibilities: Manage the Directors schedule and appointments Coordinate meetings and travel arrangements Prepare reports, presentations, and meeting materials Act as a liaison between the Director and internal/external stakeholders Maintain confidentiality and handle sensitive information Assist with event planning and special projects Qualifications: Bachelor’s degree in Business Administration, Communications, or a related field preferred. 3-5 years of experience in an executive assistant role Strong organizational, communication, and multitasking skills Proficient in Microsoft Office Suite Ability to work independently and maintain confidentiality Experience with event planning or project management software. Advanced proficiency in document management systems and digital collaboration tools.

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Role & responsibilities Title : Administrative Support Specialist Number of Resources : 1 Duration for the engagement : 6 Months initially Urgency : Immediate Preference : BGV ready candidates Preferred location for the resource : onsite, JFWTC Bangalore Summary/Purpose: We seek a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion. Essential Responsibilities Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies. Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion. Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation. Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup. Assist with planning and executing corporate events, from vendor coordination to venue management. Prepare, format, and manage various documents, including reports, presentations, and communications. Maintain filing systems and ensure accurate records management. Prepare and process invoices and support vendor setup and coordination. Support broader team initiatives, programs, and continuous improvement efforts. Qualifications / Requirements Bachelors degree in business administration or related field (preferred). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools. Strong organizational and multitasking skills with an ability to prioritize effectively. Excellent verbal and written communication skills. High level of discretion and confidentiality. Adaptable and responsive to changing work priorities and environments. Keeping attention to detail and a commitment to accuracy in all tasks Experience 25 years of experience in administrative roles, with proven experience supporting senior-level executives. Interested candidate may reach or drop your updated resume to below mail id Nithya_kumar@persolkelly.com Regards, Nithya CONFIDENTIAL NOTE: By submitting your resume or personal data, you acknowledge reading and agreeing to our Privacy Policy. You hereby provide voluntary consent to the collection, use, processing, and disclosure of your data by us and our affiliates, in line with the Privacy Policy. and applicable laws. If you wish to withdraw your consent or have any concerns, you may submit a request to our designated consent manager, as outlined in our Privacy Policy. We prioritize your privacy. SECURITY NOTE: We at PERSOLKELLY India or our representatives, do not ask job seekers for fees, personal banking information, or payments through unofficial channels. Official communications will only come from @persolkelly.com. Report any suspicious activity to Contactus_in@persolkelly.com. Click here to find out how you can safeguard yourself from job scams

Multitasking and time-management skills, with the ability to prioritize tasks Smart and Positive attitude. High school degree: additional certification in Office Management is a plus. work experience as a Secretary, Representative or similar role.

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage executive schedule * Provide administrative support * Arrange travel & accommodations Annual bonus Provident fund Health insurance

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - career@group-108.com / 9599663145

Support leadership in managing schedules, coordinating projects, handling communication, and ensuring smooth day-to-day operations across creative and business functions in a fast-paced, brand-led environment. Discretion and agility are key.

Manage the R&D Director calendar, schedule meetings, and arrange appointments. Coordinate travel arrangements, Prepare and edit correspondence, reports, Maintain and organize files, Screen and prioritize incoming calls, email.

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu