255 Calendaring Jobs - Page 2

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Technical Executive Assistant to Director: TechnicalExecutive Assistant Group CMRGreen Technologies Limited formerly known as Century Metal Recycling Limited is Indias largest producerof Aluminium and Zinc die-casting alloys with a combined annual capacity ofover approx 4, 18, 000 MT per annum. Since its inception in 2006, it hasmaintained its fast-paced growth by leveraging latest technology and continuousimprovement. CMR, which recycles aluminium scrap to make alloy, has 28-30percent market share in India and is nearly three times larger than itsnearest competitor. We are having strong presence at PAN India level (North, West & South) with 13 manufacturing units, 5000 strong workforce andsupplies to major automotive industry in India including tier one OEMs likeMaruti Suzuki, Honda Cars, Bajaj Auto, Hero MotoCorp and Royal Enfield Motors. Designation: ExecutiveAssistant Reportsto: - Director JobBand: A/B No.of Posts: 03 Qualifications: Essential: Bachelors degreein B.E / B. Tech or a relevant discipline Desired: Degree/ Diploma in GeneralManagement Experience: 3-5 years of experience in atechnical support role, with at least 2 years in an executive assistantposition, associated with Senior Management Level JobProfile: PositionDescription: Thisposition holder will be required to provide high level administrative supportto the Hub Head with the day-to-day business of the organization includingscheduling meetings and maintaining directors calendar, preparingcorrespondence, coordinating travel, other related functions. KeyResponsibilities: TechnicalSupport: -Assistthe Director in researching and analyzing technical data related to ongoing andupcoming projects. -Preparedetailed reports, presentations, and technical documents for internal andexternal meetings. -Stayupdated on industry trends and innovations relevant to the Director's scope ofwork. AdministrativeSupport: -Managethe Director's calendar, including scheduling meetings, appointments, andtravel arrangements. -Handleincoming correspondence and communications, ensuring timely responses. -Organizeand maintain confidential files, records, and documents. Communication: -Actas a liaison between the Director and internal/external stakeholders, ensuringclear and effective communication. -Draftand edit technical reports, emails, and other documents as needed. -Preparemeeting agendas, minutes, and follow-up actions. OtherDuties: -Assistwith the preparation of budgets, expense reports, and financial documents. -Performother related duties as assigned to support the Director. KeyFunctional Skills: Calendar Management MS Office MOM Organizational Skills, Multitasking. Time Management Data Entry CoreCompetencies Strong time management skills and ability to coordinate and prioritize projects and assignments with little supervision. Must be self-directed and detail oriented in completing assigned projects and tasks. Able to maintain absolute confidentiality in all business matters required. Should be comfortable travelling to Plants and other locations as advised Discipline in Time General: Age- 25 -35 Years Candidateshould not be a frequent Changer CTCRange: - 8 LPA to 15 LPA NoticePeriod: Joining Period Max 30 Days. We can Buy Notice Period if required Hindilanguage is must to have along with regional language. Location: 1. Corporateoffice : 7th Floor, Tower 2, L & T Business Park, 12/4 Delhi Mathura Road (Near Delhi BadarpurBorder) Faridabad, Haryana, 121003.

Act as the primary liaison between the MD and internal/external stakeholders to ensure clear communication and alignment with the MD's objectives Calendar Management Minutes of Meetings MIS Preparation Data Management Office Coordination Required Candidate profile Preferred experience in data management, document creation, and file organization using MS Excel/Google Sheets, MS Word/Google Docs, and Google Drive. Good communication skills. Interpersonal skills.

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Key Responsibilities: Manage and maintain schedules, appointments, and travel arrangements. Screen and respond to phone calls, emails, and other communications. • Organize meetings, take minutes, and ensure timely follow-ups. Handle confidential information with discretion and integrity. Coordinate logistics for travel, events, and personal errands. Prepare reports, presentations, and correspondence. Maintain filing systems, contact databases, and office supplies. Liaise with internal staff and external stakeholders on behalf of the executive. Perform ad hoc tasks and projects as assigned. Qualifications & Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Discretion and confidentiality. Ability to multitask and work under pressure. Bachelors degree preferred (not mandatory depending on experience) Key Skills: Flexible and adaptable. Tech-savvy with knowledge of productivity tools and apps. Punctual and dependable. Positive attitude and professional demeanour

Responsibilities: * Coordinate meetings & events * Draft letters & emails * Manage calendar & appointments * Provide administrative support * Follow up on tasks

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman's daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM). Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Handle confidential documents with high integrity. Coordinate communication between Chairman and internal/external stakeholders. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Kindly share your resume on sv12@svmanagement.com

.... Preferred candidate profile Key Requirements: 1 Manage calendars, schedule meetings, and coordinate appointments. 2 Assist in preparing reports, presentations, and other documents. 3 Handle emails, calls, and other communications on behalf of the executive. 4 Arrange travel plans, itineraries, and accommodations. 5 Take minutes during meetings and follow up on action items. 6 Maintain files, records, and other confidential information. 7 Support in organizing internal and external events or meetings. Perform general administrative tasks as needed

Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Contact Riddhi at 8655546080 to apply. Required Candidate profile \

Job description About the Role: We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership team. The ideal candidate will have prior experience in a similar role, possess exceptional communication skills, and demonstrate proficiency in Microsoft Outlook and other productivity tools. This is a key support role requiring discretion, reliability, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars using Microsoft Outlook schedule meetings, appointments, and travel arrangements Coordinate internal and external meetings, conferences, and events Act as the point of contact between executives, clients, and internal teams Prepare meeting agendas, take minutes, and follow up on action items Support with expense reports, timesheets, and invoice tracking Handle confidential information with integrity and discretion Assist in project coordination and tracking as needed Required Skills & Qualifications: Bachelors degree or equivalent experience 1+ years of experience in an Executive Assistant or Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong organizational and time management abilities Ability to work independently and prioritize tasks effectively High level of professionalism, discretion, and judgment. Regards Nithin N Contact Number: 8660251618 Mail ID: nnithin@astoncarter.com.

Prepare a quarterly/monthly/weekly plan for the Director / India Head Oversee the performance of direct reportees on behalf of the Director / India Head Freight Forwarding exp is an added advantage People from Sales/KAM/CS/Ops can also apply

Calendar & meeting management, travel & client coordination, handling communication, preparing MOMs & reports, managing confidential documents, follow-ups, and liaising with internal & external stakeholders.

Roles and Responsibilities Calendar & Meeting Management Schedule meetings with internal, external, and global stakeholders. Independently manage internal and external correspondence on routine matters. Coordinate and schedule in-person and virtual interviews for the team/function. Onboarding and Offboarding Management (Associates & Vendors) Coordinate with HR and IT to request user IDs for new joiners (internal/external). Arrange hardware, access cards, photo ID cards, stationery, and desk keys. Facilitate onboarding by liaising with internal stakeholders. Manage offboarding tasks including return of ID/credit cards, IT asset handover, asset de-allocation, and user ID deletion. Collect training manuals and knowledge/project-related documents from offboarded associates. Foreign Travel Management Handle the end-to-end visa application process for traveling associates. Prepare covering/invitation letters for visa applications. Manage travel logistics including insurance, forex approvals, tickets, and forex surrender. Process matrix requests and handle relevant documentation for international travel. Executive Assistance to Clients Provide full administrative support including calendar and meeting management. Schedule appointments and coordinate logistics for client meetings. Review, analyze, and process invoices and submissions using internal tools. Make travel and hotel arrangements for official visits. Compile, analyze, and report data for recurring presentations and reports. Handle additional ad hoc tasks with minimal supervision. Proactively identify and communicate challenges along with potential solutions. Expenses and Purchase Orders (POs) Raise purchase orders (POs) and goods receipt notes (GRNs). Follow up on invoice processing and payments. Track and submit expense reports. Team Support Create and maintain team mailing distribution lists. Regularly update and manage team organizational charts. Desired Education, Skills, and Qualifications Graduate in any discipline. Prior experience in executive assistance and administrative support. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), MS Teams, Skype, and Outlook. Familiarity with online calendar and scheduling tools (e.g., Outlook Calendar). Excellent communication skills (verbal, written, and virtual). Strong organizational, multitasking, and problem-solving abilities. Ability to work independently with a proactive approach.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Role- Executive Assistant Shift- UK shifts (1pm-10pm) Immediate Joiner or 30 days. 2-5 Years About the client" Our client is present in over 40 countries. A global leader in consulting, technology and outsourcing services. Together with its clients, iti creates and delivers business, technology and digital solutions that fit their needs, enabling them to achieve innovation and competitiveness. Roles & Responsibilities: Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 2-5 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc) If interested pls shared cv on amandeep@virtuosorecruitment.com Share the required details: Total Exp. - Current CTC - Expected CTC - Notice Period - Open for which location :- Open for Shifts - Domains handled:- Thanks and Regards, Amandeep Kaur

Title: Executive Assistant Location : Gurugram Reports To : Manager Sales & Administration Position Type : Full-Time Role Overview We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive administrative support to the Manager Sales & Administration. This role requires a candidate with strong organizational skills, excellent communication abilities, and advanced proficiency in Microsoft Excel to manage data, generate reports, and assist in streamlining sales and administrative processes. Key Responsibilities Assist in preparing sales presentations, proposals, and reports. Manage the manager's calendar, schedule meetings, and coordinate appointments. Organize and maintain filing systems for documents and records. Handle travel arrangements, including booking flights, accommodations, and transportation. Prepare and process expense reports and invoices. Qualifications & Skills Education : Bachelor's degree in Business Administration, Sales, Marketing, or a related field. Experience : 2–5 years in an administrative or sales support role, preferably in a corporate setting. Technical Skills : Advanced proficiency in Microsoft Excel (including VLOOKUP, PivotTables, and Macros). Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook). Familiarity with CRM software and sales tools is a plus.

Role & responsibilities Provide high-level administrative support to, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare MOM Perform additional administrative tasks as needed to ensure smooth operations. Manage and prioritize incoming communications, including emails and phone calls. Act as a liaison between executives and internal/external stakeholders. Assist in project management and tracking progress on key initiatives. Handle confidential information with discretion and professionalism.

Provide high level executive assistance to the Managing Director to ensure a smooth workflow Monitor and manage all phone calls and emails, prioritise actions and escalate where necessary Extensive diary and Calendar management including complex meetings with Clients, Internal and external stakeholders, and other appointments and commitments with the internal team. Provision of Personal assistance functions as required Ensure that the Managing Director is informed in advance and fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, client meetings Extensive travel management including flights, accommodation, itineraries and expenses in coordination with the Admin Provide assistance and support including preparation of agenda, papers, minutes and actions Prepare and format documentation including correspondence, submissions, and reports Assist in preparation and formatting of presentations Open to travel extensively with Managing Director for certain Meetings and Briefing other duties as directed.

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Role & responsibilities 1. Daily meeting coordination 2. Travel managment for 50 to 100 nos. of employees 3. Take care of MOM 4. Calendar Management Preferred candidate profile

* To Assist Director/CEO for all end to end office coordination with internal-external stake holders * Schedule meetings with Director/CEO & follow-up on daily progress of the construction project & coordinate with vendor * Travel arrangements Required Candidate profile * Graduate in any discipline/PGDBM with 2-5 Years of experience as Executive Assistant/ Secretary to Director/CEO in real estate construction Company or any other Company at Bangalore.