289 Calendaring Jobs - Page 12

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-3 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

To assist owner calendar, daily b2b corporate meetings travel within ncr for b2b corporate meetings, mostly within / nearby Gurugram friendly, follow-ups, able to bring in / value add, big client / acquire them work along, grow along Required Candidate profile experienced open to travel within ncr committed outstanding personality / dressing sense organized sorted peoples person friendly grounded person with skills to get work done & make healthy relations Perks and benefits yes, performance incentives + bonus + increment

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings & support Job Stability

Role & responsibilities Executive & Personal Support Manage daily calendar, appointments, and travel arrangements for the executive. Handle personal errands, household scheduling, and family coordination as required. Maintain discretion and confidentiality in all personal matters. Act as gatekeeperscreening calls, emails, and visitors. Business & Administrative Functions Prepare reports, minutes, presentations, and correspondence on behalf of the executive. Coordinate and organize board meetings, including drafting agendas and maintaining meeting records. Liaise with internal departments and external stakeholders on business matters. Conduct market research and prepare briefing documents for meetings. Interested candidate can share their CV to recruitment@gtgroup.in or Whatsapp @ 8925865862

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

We are seeking an Executive Assistant for our Founder to play a crucial role in streamlining operations and enhancing efficiency within the executive office. (Female Candidates Only)

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Upkeep and Maintenance of the Office Premises Involve himself in maintaining clean and neat premises and in housekeeping coordination. Managing the pantry stock and company assets Purchase of office stationery/distribution, housekeeping material, etc. Purchase daily launch/eatables as and when required and serve the same. Working on Link Building activity related to Internet marketing. Helping in HR-related work, printing resumes, sending emails, etc. Open and close the office daily. To coordinate the maintenance and repair of office equipment Responsibilities Manage and execute day-to-day operational activities like contracts and coordination with internal and external stakeholders. Calendar and meetings management Manage office operations and team activities. Take care of vendors and coordination Assist in day-to-day admin activities. Filing documents on a computer. Doing office activities on a day-to-day basis Graduate degree in any other field Prior 1-4+ years experience in corporate organizations Excellent oral and written communication skills in English. High emotional intelligence, customer empathy, and collaborative approach. Comfortable with email and productivity platforms like Outlook, MS Office, and MS Excel. Energy and self-motivation to work in a fast-paced environment. Role & responsibilities Preferred candidate profile Perks and benefits

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

PA) provides administrative and logistical support to individuals, managing schedules, organizing events, handling correspondence, and running errands, often acting as a first point of contact. They help their employer stay organized, efficient. Office cab/shuttle Health insurance Provident fund

Schedule meetings and appointments and manage travel itineraries Calendar Management. Document Management (personal & business docs) Fetch docs as required Good verbal and written communication skills.

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.

Roles and Responsibilities Manage daily operations tasks Stakeholder management Inter-departmental coordination to ensure all assigned tasks are completed within timelines Provide administrative support to the team through calendaring, email writing, and MIS reporting. Online Data/file / repository management Prepare MIS reports using Excel and PowerPoint for management review. Utilize MS Office tools such as Word and Outlook to maintain organized records. Desired Candidate Profile Strong skills in Excel report preparation, MIS operations, and email support/writing. 1-4 years of experience in Office management, Calendar management, calendaring. Experience in overseeing the management processes to ensure no gaps Good communication skills